Project Information

Bid Title

Food Service Freezer/Cooler Equipment, and Walk-In Cooler

Issuing Agency

Hempfield AreaSchool District

Location

Pennsylvania

Published Date

Jun 3, 2026

Closing Date

Jun 23, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Food Service Freezer/Cooler Equipment, and Walk-In Cooler

Hempfield Area School District invites sealed bids for the purchase and installation of Freezer and Cooler Equipment, and Walk-in Cooler.

Bids Due: June 23, 2026 @ 1:00 PM

• Freezer Cooler and Walk-In Bid Specifications

• BIDS AND RFP'S
• Board Approved School Supplies
• Food Service Freezer/Cooler Equipment, and Walk-In Cooler

Attachment Preview

Hempfield Area School District

4347 Route 136, Greensburg, PA 15601

REQUEST FOR BIDS

Food Service Freezer and Cooler Equipment and Walk-In Cooler

Bids Due: June 23, 2026 @ 1:00 PM EST

Hempfield Area School District invites sealed bids for the purchase and installation of

Freezer and Cooler Equipment, and Walk-in Cooler.

Copies of the contract documents are available on the District website www.hasdpa.net /

Our District / Bids.

The Hempfield Area School District reserves the right to reject any or all bids, assign any or

all proposals, and waive irregularities in this proposal.

GENERAL CONDITIONS

1. TERMS

A. “Owner” shall mean Hempfield Area School District.

B. “Board” shall mean Hempfield Area School Board.

C. “Bidder” shall mean company qualified to bid in accordance with enclosed specifications.

D. “Contractor” shall mean the bidder who has been officially awarded and authorized by the

Board to enter into a contract.

E. “Articles” shall mean all supplies, materials, equipment and associated labor described in

these specifications.

2. Interpretations: Should a Bidder find discrepancies (which includes inconsistent or contradictory

provisions) in or omissions from the specifications, or be in doubt as to their written meaning, they

should at once notify the Owner who will then send instructions to Bidders. The Owner will not be

responsible for nor bound by any oral instructions or for a Bidder’s failure to make inquiry.

3. Indemnification: If awarded the contract, the Bidder agrees to indemnify and hold harmless the

Owner, its Board of School Directors, members, Superintendent, and staff from any lawsuits or

claims arising from any written or verbal contract between the parties. This indemnification

agreement becomes automatically effective upon the award of the contract.

4. Replacement and Inspection

A. If awarded the contract, the Bidder agrees to deliver the items according to the specified

times, locations, and quantities. All items are subject to the Owner’s inspection and

approval. If any items are rejected as unsuitable or non-compliant, the successful Bidder

must immediately remove them and replace them with items that meet the specifications

at their own expense.

5. Termination for Cause

A. If delivered items do not meet bid specifications, the Contractor must correct them at their

own expense upon notification by the Owner. Failure to comply will result in the forfeiture

of the bid bond, and the Board will purchase the items from the next lowest bidder.

B. If the Contractor fails to deliver the specified items or services, or fails to replace rejected

items, the Owner may purchase conforming goods from another source at the Contractor’s

expense. Alternatively, the Owner may cancel the contract while retaining the right to

pursue damages.

Hempfield Area School District

Page 2 of 17

Freezer/Cooler Equipment and Walk-In Cooler

6. Termination for Convenience

A. Termination of contract may be initiated by the Owner based on budgetary changes,

altered priorities, or other factors.

B. The Owner will provide written notice to the Contractor to end the contract without fault

to the Contractor.

C. The Contractor is entitled to payment for all work performed up to the date of termination,

reasonable profit, and termination settlement costs.

7. Equal Employment Opportunity

A. The Contractor must be in accordance with Executive Order 11246, “Equal Employment

Opportunity” (30 FR 12319, 12935, 3 CFR Part 1964-1965 Comp., p. 339), as amended by

Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment

Opportunity,” and implementing regulations at 41 CFR Part 60, “Office of Federal Contract

Compliance Programs, Equal Employment Opportunity, Department of Labor”.

8. Davis-Bacon Act

A. The Contractor, if applicable, must comply with the Davis-Bacon Act (40 U.S.C. 3141- 3144

and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5,

“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and

Assisted Construction”).

9. Rights to Inventions

A. The Contractor must comply with the requirements of 37 CFR Part 401, “Rights to

Inventions Made by Nonprofit Organizations and Small Business Firms Under Government

Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued

by the awarding agency. 2 CFR Appendix II to Part 200(F).

10. Debarment and Suspension (Executive Orders 12549 and 12689)

A. The Owner will adhere to the following: A contract award (see 2 CFR 180.220) must not

be made to parties listed on the governmentwide exclusions in the System for Award

Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement

Executive Orders 12549 (3 CFR Part 1986 Comp., p. 189) and 12689 (3 CFR Part 1989

Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of

parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared

ineligible under statutory or regulatory authority other than Executive Order 12549. 2 CFR

Appendix II to Part 200(H).

Hempfield Area School District

Page 3 of 17

Freezer/Cooler Equipment and Walk-In Cooler

11. The Owner and Contractor must comply with section 6002 of the Solid Waste Disposal Act, as

amended by the Resource Conservation and Recovery Act.

12. Telecommunications and Video Surveillance Systems: Public Law 115-232 must be followed.

13. Domestic Preference for Goods

A. To the maximum extent allowed by law, the District prioritizes the acquisition of products

produced within the United States (including but not limited to iron, aluminum, steel,

cement, and other manufactured products). This applies to all Contractors and

Subcontractors under this award.

1) For purposes of this section:

a. “Produced in the United States” means, for iron and steel products, that all

manufacturing processes, from the initial melting stage through the

application of coatings, occurred in the United States.

b. “Manufactured products” means items and construction materials

composed in whole or in part of non-ferrous metals such as aluminum;

plastics and polymer-based products such as polyvinyl chloride pipe;

aggregates such as concrete; glass, including optical fiber; and lumber. 2 CFR

Appendix II to Part 200(L)

14. Buy American Provision

A. The District participates in the National School Lunch Program and School Breakfast

Program and is required to use the nonprofit food service funds, to the maximum extent

practical, to buy domestic commodities or products for Program meals. A "domestic

commodity or product" is defined as one that is either produced in the U.S. or is processed

in the U.S. substantially using agricultural commodities that are produced in the U.S. as

provided in 7 CFR Part 210.21(d).

15. All applicable laws shall be deemed to be part of these specifications and shall be read and

enforced as though they were included. This includes the PA Act 1874-159, Worker and

Community Right-To-Know Law (12/1/86).

End of Section

Hempfield Area School District

Page 4 of 17

Freezer/Cooler Equipment and Walk-In Cooler

INSTRUCTIONS TO BIDDERS

1. Mail sealed bids to the Hempfield Area School District Bid Department (4347 Route 136,

Greensburg, PA 15601). Ensure both the inner envelope and the outer delivery packaging are

clearly labeled: "Food Service Equipment Bid" along with the due date.

2. Bidders must notify the Owner of intent to bid, along with contact information (email a must).

Bidders who fail to do this may not receive addenda and could be disqualified.

3. Bid Documents: Bids will be rejected if the forms listed below are not present and correct at the

bid due date and time.

A. Proposal/Signature Form, completed and signed.

B. Surety Bond or Certified Check in the amount of 10%. If bidding multiple items and/or

alternates, 10% of total bid required.

C. Non-Collusion Affidavit must be notarized, otherwise the bid will be rejected.

4. Bids must be typewritten or written legibly in ink and must be signed by the Bidder on the

enclosed bid form. Unsigned bids will not be considered.

5. Changing Quantities or Specifications: Modifying bid specifications, units, or quantities to align

with the Bidder’s pricing will result in the disqualification of the bid for that item.

6. Where the articles are specified by brand or manufacturer’s name and the Bidder intends to

supply exact article or supply an alternate, Bidder is to specify the brand and include Bidder’s

order number for that item. When brand names or alternate items are not identified on the bid,

the Owner will act on the fact that the Bidder is submitting a price “AS SPECIFIED”.

7. All Bidders must comply with the Right-To-Know Act pertaining to hazardous materials and

provide a Materials Safety Data Sheet for any item for which this should pertain.

8. Pricing

A. Bid figures shall include ALL charges and discounts such as: packaging, handling, shipping,

prepaid delivery, any hazardous material charge, delivery fuel surcharge, etc.; all discounts

except any cash discount.

B. Bids containing 'minimum order' requirements will be disqualified.

C. The Owner is exempt from Federal Excise Tax and State Sales and Use Tax and will execute

Tax Exemption Certificates when requested.

Hempfield Area School District

Page 5 of 17

Freezer/Cooler Equipment and Walk-In Cooler

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 333415Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
• NAICS 423740Refrigeration Equipment and Supplies Merchant Wholesalers
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.