Project Information

Bid Title

Solicitation UB-25-BB-17 Maintenance and Repair of UBalt HVAC Systems

Issuing Agency

University of Baltimore

Location

Maryland

Published Date

Nov 20, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Solicitation UB-25-BB-17 Maintenance and Repair of UBalt HVAC Systems

Appendix A All Other Forms

Appendix C Sample Contract

Appendix J UBalt Inventory List Part 1Â

Appendix J UBalt Inventory List Part 2

Appendix K UBalt Building List Square Footage

Appendix L UBalt Emergency Generator List

Appendix M MBE Forms and Instructions

Power Point Presentation

Sign In Sheet PreProposal Meeting

Second Site Visit Sign In Sheet

Addendum 1

Addendum 2

Addendum 3

Addendum 4

Addendum 5

Attachment Preview

University of Baltimore RFP UB-25-BB-17 for Maintenance and Repair of HVAC Systems

Request for Proposals (RFP)

RFP UB-25-BB-17

for

Maintenance and Repair of UBalt HVAC Systems

ISSUE DATE: September 30, 2025

ISSUING OFFICE:

UNIVERSITY OF BALTIMORE

Office of Procurement

1420 N. Charles Street, Baltimore, MD 21201

Wesley Gordon, Associate Director of Procurement Email: wgordon@ubalt.edu

UBalt Procurement Officer:

Beth Kirk, Director Procurement

The Issuing Office is the sole point of contact for this task order procurement.

NOTICE: Prospective Proposers who have received this document from a source other than the Issuing

Office are advised to contact the Issuing Office. The University does not take responsibility if any

Prospective Proposer is not informed of communication issued under this RFP. It is the sole responsibility

of any Prospective Proposer to visit the University’s website for all documents relating to this RFP. Visit:

https://www.ubalt.edu/about/offices-and-services/procurement/current-ub-solicitations.cfm

Page 1 of 73

University of Baltimore RFP UB-25-BB-17 for Maintenance and Repair of HVAC Systems

TABLE OF CONTENTS

SECTION I. - GENERAL INFORMATION ............................................................................... 5

1.7 PRE-PROPOSAL CONFERENCE .................................................................................. 7

1.9. CLOSING DATE – Due Date for Proposals – subject to change ................................... 8

1.14. CONTRACT TERM ......................................................................................................... 9

1.19. MBE Subcontract Participation Goal ............................................................................. 10

SECTION II. - STATEMENT OF WORK ................................................................................. 14

SECTION III. - Article 1. Submission and Technical Proposal Response Requirements ......... 30

SECTION III. - Article 2. Financial Proposal Response Requirements .................................... 35

SECTION III - Article 3: Evaluation of Offers ......................................................................... 36

SECTION III - Article 4: Price Proposals and Final Evaluation Process .................................. 39

APPENDIX A –

APPENDIX B –

The following forms are to be submitted by each proposer as indicated in

the RFP documents herein:

- Company Profile including Annual Sales Volume/Number of Projects

Form

- Proposer Experience & Reference Form

- Anticipated Subcontractors/Trade Contractors

- Project Approach / Preliminary Schedule

- Proposer Key Personnel & Experience/References Forms

- Proposal Affidavit

- Acknowledgement of Receipt of Addenda Form (if applicable)

- MBE – Attachment M-1A MBE Utilization and Fair Solicitation

Affidavit Part 2 (Forms located in Attachment M)

- Acknowledgement of Review of Contract

- Conflict of Interest

Price Proposal Forms – to be submitted solely by the final shortlisted firms

MBE Attachment M-1A 3 and 4 – schedule of MBE Subcontractors

Page 2 of 73

University of Baltimore RFP UB-25-BB-17 for Maintenance and Repair of HVAC Systems

APPENDIX C –

APPENDIX J -

APPENDIX K -

APPENDIX L -

APPENDIX M -

APPENDIX S -

The following forms are to be submitted/signed by the successful for:

University Contract

Contract Affidavit

UBalt Inventory List – Part 1 and Part 2

UBalt Building List with Square Footage

UBalt Emergency Generator List

MBE Forms and Instructions

SOLICITATION TERMS AND CONDITIONS

APPENDICIES

1. Acknowledgement of Receipt of Addenda Form (see Appendix A).

2. Bid Proposal Affidavit (see Appendix A)

3. Conflict of Interest Affidavit and Disclosure (see Appendix A).

Complete and sign the Proposal Affidavit

4. Insurance - Provide a copy of a Certificate of Insurance verifying your firm's Coverage for

Professional Liability, Commercial General Liability, Workmen's Compensation, Automobile

Liability Insurance, and Professional Liability. (see page 66)

5. Acknowledgement of Review of Contract Statement. (see Appendix A).

6. Contract Acceptance. Proposers are to include a statement that the University’s Contract

terms and condition were reviewed and accepted. (see Appendix A).

7. University of Baltimore Confidentiality Agreement for UBalt Data Network and IT Systems

(see Appendix A).

Page 3 of 73

University of Baltimore RFP UB-25-BB-17 for Maintenance and Repair of HVAC Systems

SOLICITATION SCHEDULE

In-Person Pre-Proposal Conference:

October 7, 2025 at 1:00 PM EDT

Last Day for Questions:

October 14, 2025 at 4:00 PM EDT

Technical Proposal Due Date:

October 29, 2025 on or by 5:00 PM EDT

Anticipated Date of Notification following the

Initial Technical Evaluation regarding shortlist:

November 19, 2025

Oral Discussions (optional) of shortlisted

Proposers:

Monday, December 1, 2025 and from 9:00

am to 4:00 pm

(Refer to Section III, Article 3, 3.3.6)

Financial and Price Proposal:

December 10, 2025 at 2:00 PM EDT

(Shortlisted Firms Only)

Contractor(s) Selection Anticipated to be finalized: By December 17, 2025

Contract Commencement:

January 1, 2026 (Projected)

Note: Proposals are to be provided by the due date noted above. Proposals are to be submitted

electronically to Issuing Office Contact/s noted in this RFP.

Page 4 of 73

University of Baltimore RFP UB-25-BB-17 for Maintenance and Repair of HVAC Systems

SECTION I.

GENERAL INFORMATION

1.1 OBJECTIVE.

The University of Baltimore (also called the University or UBalt) is soliciting proposals to select

a contractor to furnish all supplies, materials, labor, supervision, tools, equipment, insurance and

permits necessary to service, maintain, and repair of all mechanical, plumbing, and electrical

equipment associated with HVAC systems including electric & electronic parts. The type of

systems includes, but may not be limited to:

• Chillers (centrifugal, rotary screw, magnetic bearing)

• Chiller cooling condenser systems (air cooled fans & water-cooled evaporative towers)

• Air Handling Systems – complete PM maintenance

• Direct Expansion (Dx) HVAC Systems – Split, Packaged, window & console units,

data room –Liebert systems

• Variable Flow Refrigerant (VFR) systems – Multi-Zone

• HVAC Electric Power Distribution Systems and Transformers

• Boilers & Burners, (Oil, Electric and Natural Gas)

• Domestic hot water heaters (natural gas & electric fired) & domestic water storage

tanks

• Heat Exchanges (Hx) – Plate Frame & Tube

A more complete recitation of the Statement of Work begins on page 15 of this RFP.

The work to be performed under the contract resulting from this RFP shall be provided by fully

trained and experienced professionals with appropriate license(s) and shall consist of all

necessary supervision, insurance, testing, labor, equipment and materials to perform a complete

and acceptable job to the satisfaction of the University of Baltimore’s representative. The

University reserves the right to purchase items, supplies and services not specifically listed in

this RFP.

The University of Baltimore invites proposals from qualified vendors in response to this Request

for Proposal (RFP) in accordance with the schedule of events, terms, conditions, and

specifications attached. A brief explanation should be provided for each requirement to describe

how the offeror intends to satisfy the requirement or provide the service.

The objective of this RFP is to select the offeror or offerors whose overall technical and financial

proposal was evaluated as best meeting the needs of the University, and whose offer is evaluated

as the best value to the University as set forth in the RFP. The Procurement Officer retains the

discretion to examine all factors to determine the award of the contract. The University may

make multiple awards if it is deemed to be in the best interest of the University.

Page 5 of 73

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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