Project Information

Bid Title

IFB Veterans Park 06 2526

Issuing Agency

Chester Field County

Location

South Carolina

Published Date

Dec 9, 2025

Closing Date

Jan 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title	Documents	Posting Date
IFB Veterans Park 06 2526	Documents	12/09/2025

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INVITATION FOR BID NO. 06 - 25/26

CONSTRUCTION VETERANS PARK

CHESTERFIELD COUNTY COURT YARD

REQUIRED PRE-BID MEETING: TUESDAY, DECEMBER 16, 2025

10:00 am

BID DUE DATE: TUESDAY, JANUARY 6, 2026 1:00 pm,

BID OPENING: TUESDAY, JANUARY 6, 2026 1:15 pm

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TABLE OF CONTENTS

ITEM DESCRIPTION

INVITATION FOR BID

SCOPE OF WORK

MINIMUM MANDATORY REQUIREMENTS

INSTRUCTIONS TO BIDDERS

RECEIPT AND OPENING OF SEALD BIDS

PREPARATION OF BIDS

BID BOND REQUIREMENT

PAYMENT AND PERFORMANCE BONDS REQUIREMENTS

METHOD OF AWARD

INVITATION FOR BID FORM

PROJECT SCOPE

EXHIBIT A (DRAWINGS)

PAGE NUMBER

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INVITATION FOR BIDS: CONSTRUCT VETERANS PARK AT CHESTERFIELD

COUNTY COURTHOUSE COURT YARD, 200 WEST MAIN STREET, CHESTERFIELD,

SC.

BID NO. 06-25/26

The County of Chesterfield will accept sealed bids from licensed and qualified Contractors to

construct a Veterans Park at the Chesterfield County Courthouse Court Yard located at 200

West Main Street, Chesterfield, SC.

All interested Bidders are REQUIRED to attend a pre-bid meeting at Chesterfield County

Courthouse located at 200 West Main Street, Chesterfield, SC 29709 on Tuesday, December 16,

2025, at 10:00 am. At that time, the Veterans Project Manager and Building Codes Director will

review the specifications and requirements in detail with all Bidders. Bidders can’t submit a bid

for this project if they don’t attend the pre-bid meeting.

Bids will be received at the Office of the County Administrator, 178 Mill Street, Chesterfield, South

Carolina, 29709, until 1:00 pm, as indicated by personal timepiece of the County Administrator, on,

Tuesday, January 6, 2026.

The sealed bids will then be publicly opened and read in the Chesterfield County Administration

Building, County Council Meeting Room at 1:15 pm on, Tuesday, January 6, 2026.

Bids must be clearly marked, “Bid No. 06 – 25/26 – Construct Veterans Park.” Each Bidder shall

submit one (1) original of its bid. Any Bidders mailing a bid should allow sufficient delivery time to

ensure timely receipt of its bid. The responsibility for delivery of the bid to Chesterfield County on or

before the specified time and date is solely and strictly the responsibility of the Bidder. Any bid

received after the submission deadline will not be accepted/considered. Bids submitted electronically

or via facsimile will not be accepted. Chesterfield County will in no way be responsible for delays in

receiving any bid caused by any occurrence whatsoever.

Chesterfield County, under Title VI of the Civil Rights Act of 1964 and related statutes, ensures that

no person shall on the grounds of race, color, national origin, sex, disability, and age, be excluded

from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any

program or activity it administers.

Each Bidder, by submission of a bid, agrees to each and every term and condition set forth within this

Invitation for Bids and associated Project Documents, including any addendum that may be issued,

and to be bound thereby.

All bids must be valid for sixty (60) days after the bid date. Chesterfield County will retain bids and

supporting documents for a period of sixty (60) days from the date the bids are opened, and no bid

shall be received. For good and sufficient reason, Chesterfield County may extend the date and/or

time of the bid deadline.

This Invitation for Bids does not commit Chesterfield County to award a contract; to pay any cost

incurred in the preparation of a bid; or to procure or contract for the goods or services. Chesterfield

County reserves the right to accept or reject any or all bids received as a result of this Invitation for

Bids; to negotiate with any or all qualified bidders; or to cancel in part or in its entirety this Invitation

for Bids, if it is in the best interest of the County to do so.

END OF SECTION

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SCOPE OF WORK

The scope of work detailed herein represents the quality of the product and service that is required by

the County. Whenever in this invitation any particular product or service is indicated or specified by

patent, proprietary or brand name of manufacturer/developer/inventor, such wording will be deemed to

be used for the purpose of facilitating descriptions of the product desired by the County. It is not

meant to eliminate bidders or restrict competition in any bid process. A bid for a project or service

that is equivalent to or that surpasses the stated specifications and scope of work will be considered.

However, determination of equivalency shall rest solely with the County. All requests for alternate

product or service must be submitted by e-mailed to the Chesterfield County Finance Director.

The successful bidder will furnish materials, labor, supervision, equipment and tools necessary to

perform work.

Pre-Start Meeting:

• The successful Contractor and the Project Manager will conduct a pre-start meeting at the

work site to verify the exact location of the area and how all materials will be delivered and

stored.

• Areas that will be in need of special attention will be pointed out and step-by-step procedures,

from preparation to completion, will be recommended, noted and discussed.

Grounds Preparation:

• Remove and dispose of existing shrubbery.

• Grade and excavate existing soil at project site location, stockpile spoils onsite to be used as

needed for backfill.

• Excavate for new walkway.

• Underground utilities will have to be located by SC 811 before work begins.

Work Delays:

• In the event of unavoidable delays, such as those caused by weather, any scheduling or action

changes must be presented to the County for review and approval to make sure it does not

disrupt daily activity.

• The installation of the park is on a time frame of a (60) sixty calendar day from the date of

commencement of the installation. Commencement of the installation shall occur no later

than (60) calendar days after receipt of written notice of the award. If the park is not

completed within the (60) thirty calendar day time frame, liquidated damages of $500 per

calendar day will accrue to County for each day beyond the (60) sixty calendar days.

Final Inspection:

• A final favorable inspection shall be made by a designated Chesterfield County

representative/Veterans Project Manager before the work will be considered complete.

Warranty Information:

• One year warranty against defects on all materials.

END OF SECTION

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MINIMUM MANDATORY REQUIREMENTS

The following minimum mandatory requirements shall be met and documented:

1. In business for at least the past five (5) years under the current business name without

declaring bankruptcy. A letter on company letterhead declaring that the company has been in

business for five (5) years + and has not declared bankruptcy can be included with the bid

form in lieu of a bid bond. (Include with bid)

2. A minimum of four (4) similar project references with contact names and contact information

(including a current e-mail address) that are past customers within the last three (3) years.

Provide a brief project description, project budget, start and completion dates, and contact

information. (Include with bid).

3. Copy of Worker’s Compensation and General Liability Insurance with Chesterfield listed as

additional insured supplied to the Finance Director prior to contract execution or

commencement of any work. (Must be provided prior to execution of a contract)

4. The successful vendor must be able to meet all Federal, State, and local regulations required

for this project. To be acceptable to the Owner, bidders must be skilled and/or licensed, if

applicable, in the class of work on which they respond, and no bid will be considered from any

bidder who is unable to show that he has actually performed considerable work of similar

character to that ton which he is bidding.

END OF SECTION

INSTRUCTIONS TO BIDDERS

1. TAXES:

A) Chesterfield County pays SC Sales Tax in the amount of 8%. You must include SC Sales

Tax with your bid.

2. NON-RESIDENT TAXPAYER REGISTRATION AFFIDAVIT:

A) Nonresident bidders receiving income from business conducted in SC are required to pay

taxes to the state on that income. To facilitate this requirement, a nonresident bidder must

register with the SC Secretary of State or the SC DOR. In compliance with SC Code

Section 12-8-540 and 12-8-550, a proposer located outside of South Carolina that receives

a contract from the County, must furnish Form 1-312, Nonresident Taxpayer Registration

Affidavit Income Tax Withholding, properly executed and signed.

If your firm is not presently registered with the appropriate state office, you may indicate

the intent to do so should your firm be awarded a contract. Questions concerning this

form may be directed to the SC DOR.

3. EMPLOYEE VERIFICATIN PER THE SOUTH CAROLINA ILLEGAL

IMMIGRATION REFORM ACT:

A) By entering into this Agreement, the Design Team hereby certifies to County that it will

verify the employment status of any new employees, and require any consultants or sub-

consultants performing services hereunder to verify any new employees status, per the

terms of the South Carolina Illegal Immigration Reform Act, and as set out in Title 41,

Chapter 8 of the Code of Laws of South Carolina, 1976.

END OF SECTION

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Commodity Codes

• NAICS 721211RV (Recreational Vehicle) Parks and Campgrounds

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