Project Information

Bid Title

Professional Services for Open Space Vegetation Management Services

Issuing Agency

Hillsborough town

Location

California

Published Date

Feb 11, 2026

Closing Date

Mar 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Professional Services for Open Space Vegetation Management Services

Proposals Due: Thursday, March 12, 2026

Schedule: Please see Section F of the Request for Proposals (RFP) for a detailed RFP Schedule

Submission: Proposals must be sent electronically to Ed Cooney at ecooney@hillsborough.net with the following Subject Header: OPEN SPACE VEGETATION MANAGEMENT SERVICES PROPOSAL

Description: The Town of Hillsborough, through the RFP process, seeks proposals from qualified companies to provide vegetation management services for open space, easements and Town owned properties.

Contact: Ed Cooney, Hillsborough Public Works Department, ecooney@hillsborough.net , 650-375-7444

RFP Documents:

1. Request for Proposal (RFP) and Exhibit A: Scope of Work
2. Exhibit B: Fee Proposal
3. Exhibit C: Work Area Maps
4. Exhibit D: Open Space Fire Maintenance Plan
5. Exhibit E: Biological Opinion, Hillsborough Fire Hazard Mitigation and Fuel Reduction Program
6. Exhibit F:  Initial Study, Hillsborough Fire Hazard Mitigation and Fuel Reduction Program
7. Exhibit G:  Hillsborough's Professional Service Agreement (Template)

Attachment Preview

REQUEST FOR PROPOSALS

FOR

TOWN OF HILLSBOROUGH

FOR

Town Open Space Vegetation Management Project

TOWN OF HILLSBOROUGH

1600 Floribunda Ave.

Hillsborough, CA 94010

Telephone: 650-375-7444

1

TOWN OF HILLSBOROUGH

NOTICE INVITING PROPOSALS

PUBLIC NOTICE IS HEREBY GIVEN that proposals will be received by email

(ecooney@hillsborough.net) until 5 p.m., March 12, 2026, per Section G.7 of this RFP,

for the furnishing to Town of professional Vegetation Management services for the

Town Open Space Vegetation Management Project.

Interested parties may obtain copies of the above mentioned RFP at

https://www.hillsborough.net/207/Request-for-Proposals.

**A pre-proposal meeting and sites visit will be held at 1320 La Honda Road,

Hillsborough, CA 94010 on the dates provided in Section F of this RFP. All prospective

proposers are encouraged to attend this meeting in person.

**The Town may conduct interviews of one or more proposers on the date provided in

Section F of this RFP. All prospective proposers will be asked to keep the interview date

available.

The award of this contract is subject to available budget adequate to carry out the

provisions of the proposed agreement including the identified scope of services. The

Town reserves the right to reject any or all proposals determined not to be in the best

interest of the Town.

Pursuant to Labor Code Section 1773, the Town has obtained the prevailing rate of per

diem wages and the prevailing wage rates for holiday and overtime work applicable in

San Mateo County from the Director of the Department of Industrial Relations for each

craft, classification, or type of worker needed to execute the scope of services. A copy

of these prevailing wage rates may be obtained via the internet at: www.dir.ca.gov/dlsr/.

In addition, a copy of the prevailing rate of per diem wages is available at the Town’s

offices and shall be made available to interested parties upon request. It shall be

mandatory upon the Proposer to whom the contract is awarded, and upon any

subcontractors, to comply with all applicable Labor Code provisions, which include but

are not limited to the payment of not less than the said specified prevailing wage rates

to all workers employed by them in the execution of the contract, contractor registration,

certified payroll records, employment of apprentices, hours of labor and debarment of

contractors and subcontractors.

2

TOWN OF HILLSBOROUGH

REQUEST FOR PROPOSALS

PROFESSIONAL VEGETATION MANAGEMENT SERVICES

Town Open Space Vegetation Management Project

I. BACKGROUND AND INTRODUCTION

The Town of Hillsborough (“Town”) is requesting proposals from qualified firms1 for

Professional Vegetation Management Services (“Services”), which shall be provided under the

general direction of the Public Works Director or his or her designee. The Town of Hillsborough

owns and maintains Town-owned Open Space Areas and Easement Areas.

Open Space Areas consist of undeveloped grasslands, woodlands and shrublands that are

adjacent to residential development (wildland urban interfaces). The maintenance frequency for

these areas is based on vegetation type and conditions, as provided in the Open Space Fire

Maintenance Plan (Exhibit D) which can be found at https://www.hillsborough.net/207/Request-

for-Proposals.

Easement Areas include but are not limited to roadside rights-of-way, unpaved utility access

roads, 10’ wide and 5’ wide utility footpaths, trash racks in drainage channels and tributaries, and

other Town easement areas.

Town owned properties include but are not limited to water tank sites, pump station sites, public

works corporation yard, and small undeveloped Town owned parcels.

II. REQUEST FOR PROPOSALS

A. Scope of Services

The Services sought under this RFP are set forth in more detail in Exhibit “A,” attached

hereto and incorporated herein by this reference. Notwithstanding the inclusion of such Services

in Exhibit “A,” the final scope of Services negotiated between Town and the successful Proposer

shall be set forth in the Professional Services Agreement (“Agreement”) executed by and

between Town and the successful Proposer. A copy of the Agreement is attached hereto as

Exhibit “G” and incorporated herein by this reference.

B. Content and Format of Proposal

Proposals shall be concise, well organized and demonstrate qualifications and applicable

experience. Proposals shall be in the following order and shall include:

1. Executive Summary: Summarize the content of your

firm’s proposal in a clear and concise manner.

1 Use of the term “firm” throughout this document shall mean individual proprietorship,

partnership, limited liability company, corporation or joint venture.

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2. Table of Contents:

3. Identification of Proposer:

a. Legal name and address of the company.

b. Legal form of company (partnership, corporation).

c. If company is a wholly owned subsidiary of a “parent company,”

identify the “parent company.”

d. Name, title, address and telephone number of the proposed

representative to contact concerning the Proposal Submittal.

4. Staffing Resources:

a. Firm Staffing and Key Personnel

(i) Provide the number of staff to be assigned to perform the

Services and the names/discipline/job title of key staff as

well as your firm’s capacity to provide additional personnel

as needed.

(ii) Identify persons that will be principally responsible for

working with the Town. Indicate the role and

responsibility of each individual. Please include one-page

resumes for principal staff. If the Proposer is chosen as a

finalist, these principal individuals must attend the

interview and in-person presentation.

b. Subcontractors/Subconsultants

(i) The Proposer shall identify functions that are likely to be

subcontracted and identify the subcontractor / sub-

consultant that is anticipated to perform each function, if

known at this time.

5. Fiscal Stability:

a. The Proposer should provide evidence of corporate stability, such

as:

(i) A letter from a financial institution stating a current line of

credit; or

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(ii) Latest audited financial statement and/or annual report that

has been certified by a CPA. This information will remain

confidential and is not subject to public disclosure.

6. Experience and Technical Competence:

a. Experience

(i) The Proposer shall provide a description of how the

Proposer’s past experience performing similar services, as

well as technical and professional skills will meet the goals

and fulfill the general functions identified in this RFP and

Scope of Services.

(ii) The Proposer shall state the number of years the firm has

conducted business. Proposer must have at least four (4)

years’ experience in providing the required scope of

Services for public clients.

(iii) Provide three (3) references regarding the Proposer’s

experience and performance performing similar services.

Include the following information: (1) organization name,

contact name, phone number, e-mail address; and (2)

project size and description, if applicable, and description

of services.

(iv) Describe the firm’s local experience and knowledge

of Town’s operations.

b. Project Specific Experience

(i) The Proposer shall provide a description of the three (3)

most relevant service contracts held by the firm within the

last five years, one page per project, to include:

(a) Role of the firm

(b) Dollar value of the services

(c) Dollar value of the fee

(d) Description of services

(e) Staffing

(f) Duration of providing services

(g) Relationship to client

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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