Project Information

Bid Title

Splash Pad Design- Project 2025-00001

Issuing Agency

Hardeeville city

Location

South Carolina

Published Date

Nov 24, 2025

Closing Date

Jan 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Splash Pad Design- Project 2025-00001 (PDF)

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City of Hardeeville

[REQUEST FOR PROPOSAL]

Solicitation

Number:

2025-00001

11/21/2025

Date Issued:

Procurement Officer: Brandon Parker

Phone: 843-784-2387

E-Mail Address: bparker@hardeevillesc.gov

Mailing Address: 205 Main St, Hardeeville, SC 29927

DESCRIPTION: Splash Pad A&E RFP

USING GOVERNMENTAL UNIT:Capital Improvement Projects

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING EMAIL: bparker@hardeevillesc.gov

SUBMIT OFFER BY (Opening Date/Time): 01/05/2026 at 2:00PM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 12/03/2025 at 5:00PM (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One(1) electronic,

CONFERENCE TYPE: Proposal Meeting (Optional)

DATE & TIME: 12/1/2025 @ 2:00pm

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

One(1) hard copy, One(1) USB thumb drive

LOCATION: Council Chambers

City Hall

205 Main Street

Hardeeville, SC 29927

AWARD & Award will be distributed / posted on approximately 1/23/2026. The award, this solicitation, any

AMENDMENTS amendments, and any related notices will be posted at the following web addresses:

https://hardeevillesc.gov/2237/Bid-Opportunities

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening

Date.

(See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with,

the entity identified as the Offeror. The entity named as the offeror must be

a single and distinct legal entity. Do not use the name of a branch office or

a division of a larger entity if the branch or division is not a separate legal

entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

DATE SIGNED

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

TITLE

STATE VENDOR NO.

(business title of person signing above)

PRINTED NAME

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

STATE OF INCORPORATION

(printed name of person signing above)

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one)

Sole Proprietorship

Partnership

Corporate entity (not tax-exempt)

COVER PAGE – ON-LINE ONLY (MAR. 2015)S

Corporation (tax-exempt)

(See "Signing Your Offer" provision.)

Other

Government entity (federal, state, or local)

Page 1 of 32

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office /

principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract

related notices should be sent.) (See "Notice" clause)

Number - Extension

Facsimile

Area Code -

E-

mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Payment" clause)

(See "Purchase Orders and "Contract Documents" clauses)

Payment Address same as Home Office Address

Payment Address same as Notice Address (check only one)

Order Address same as Home Office Address

Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue

Date

Date

Date

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%)

20 Calendar Days (%)

30 Calendar Days (%)

Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly

rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors

selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A

summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES

MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)] - PREFERENCES DO NOT APPLY

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for

your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you

must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you

are claiming the Resident Subcontractor Preference (11-35-1524(D)). - PREFERENCES DO NOT APPLY

In-State Office Address same as Home Office Address

In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

Page 2 of 32

Table of Contents

I.

SCOPE OF SOLICITATION.................................................................................................................................. 4

II.

INSTRUCTIONS TO OFFERORS -- A. GENERAL INSTRUCTIONS.................................................................. 4

II.

INSTRUCTIONS TO OFFERORS -- B. SPECIAL INSTRUCTIONS .................................................................. 13

III.

SCOPE OF WORK/SPECIFICATIONS .............................................................................................................. 14

IV.

INFORMATION FOR OFFERORS TO SUBMIT................................................................................................. 18

V.

QUALIFICATIONS .............................................................................................................................................. 19

VI.

AWARD CRITERIA ............................................................................................................................................. 20

VII.

TERMS AND CONDITIONS -- A. GENERAL ..................................................................................................... 21

VII.

TERMS AND CONDITIONS -- B. SPECIAL ....................................................................................................... 26

VIII.

BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL.................................................................................. 32

IX.

ATTACHMENTS TO SOLICITATION ................................................................................................................. 32

Page 3 of 32

I. SCOPE OF SOLICITATION

The City of Hardeeville, SC is seeking qualified architect and engineering firms for Design Documents to

include but not limited to: Civil, Mechanical, Electrical, Plumbing, Fire Protection Compliance, and

Landscape Architecture. Teams are to provide proposals for our T. B. Carroll Park Splash Pad Project

located on Main Street in downtown Hardeeville SC 29927.

ACQUIRE SERVICES (JAN 2006)

The purpose of this solicitation is to acquire services complying with the enclosed description and/or

specifications and conditions. [01-1010-1]

MAXIMUM CONTRACT PERIOD - ESTIMATED (JAN 2006)

Start date: 01/23/2026. End date: 05/22/2026. Dates provided are estimates only. Any resulting contract

will begin on the date specified in the notice of award. See clause entitled "Term of Contract - Effective

Date/Initial Contract Period". [01- 1040-1]

II. INSTRUCTIONS TO OFFERORS -- A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS (MAY 2024)

CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT

BE USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING

DEFINITIONS ARE APPLICABLE TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY

PROVIDED OTHERWISE.

AMENDMENT means a document issued to supplement the original solicitation document.

AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint

venture, or any other legal entity. [11-35-310(3)]

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of

performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the

parties to the contract. [11-35- 310(5)]

CITY means the City of Hardeeville.

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the

contractor to make changes which the clause of the contract titled "Changes," if included herein, authorizes

the Procurement Officer to order without the consent of the contractor. [11-35-310(9)]

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by

number. Offerors are cautioned that Amendments may modify information provided on the Cover Page.

Page 4 of 32

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are

used interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with

the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover

Page, an amendment, or an award notice.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.

US or WE mean the using governmental unit.

USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page. If

the Cover Page identifies the Using Governmental Unit as "Statewide Term Contract," the phrase "Using

Governmental Unit" means any South Carolina Public Procurement Unit [11-35-4610(5)] that has submitted

a Purchase Order to you pursuant to the contract resulting from this solicitation. Reference the clauses

titled "Purchase Orders" and "Statewide Term Contract."

WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided

by the Contractor to fulfill the Contractor's obligations under the Contract.

[02-2A003-4]

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors

should monitor the following web site for the issuance of Amendments: Bid Opportunities | Hardeeville, SC

(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the

amendment, (2) by identifying the amendment number and date in the space provided for this purpose on

Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the

amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain

unchanged. [02-2A005-1]

AUTHORIZED AGENT (FEB 2015)

All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless

specifically delegated in writing, the Procurement Officer is the only government official authorized to bind

the government with regard to this procurement or the resulting contract. [02-2A007-1]

AWARD NOTIFICATION (MAR 2024)

Notice regarding any award, cancellation of award, or extension of award will be posted at the location and

on the date specified on the Cover Page or, if applicable, the most recent notice of extension of award.

Should the contract resulting from this Solicitation have a total or potential value more than one hundred

Page 5 of 32

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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