Soap & Sanitizer System

Project Information

Bid Title: Soap & Sanitizer System
Issuing Agency: Birdville Independent School District
Location: Texas
Published Date: Oct 17, 2025
Closing Date: Nov 19, 2025
Government Level: State & Local
Status: Closed
Ref. #: 005-26
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Project Description: Bid Information

Type Request for Competitive Sealed Proposals

Status Issued

Number 005-26 (Soap & Sanitizer System)

Issue Date & Time 10/17/2025 01:07:23 PM (CT)

Close Date & Time 11/19/2025 02:00:00 PM (CT)

Question Cut Off Date 11/12/2025 04:00:00 PM (CT)

Notes
PURPOSE

To ensure full compliance with federal, state, and local procurement regulations, Birdville Independent School District (BISD) is soliciting competitive sealed proposals for the provision of a standardized soap and hand sanitizer system. Products will be procured through BISD Distribution Center and distribute to campuses and departments districtwide.

The District has budgeted approximately $102,957.20 for the annual contract, based on 2024–2025 expenditures. This estimate does not include the one-time districtwide replacement of all soap and sanitizer dispensers, which is anticipated to increase costs for the initial implementation year.
BISD seeks proposals that provide cost-effective solutions while meeting or exceeding performance standards for soap and sanitizer systems.

AWARD NOTICE

BISD reserves the right to award this contract to a single vendor if deemed in the District’s best interest.

SCOPE OF WORK

The District is considering the PURELL® ES10 (or ES8) Automatic Dispenser and PURELL® CS4 Manual Dispenser systems. Depending on cost and District needs, only one package will be selected. Alternate systems are welcome, provided they meet or exceed the performance standards outlined in this solicitation. Alternates must be submitted on the line item that is most similar to the proposed item (i.e., do not submit a manual push-style dispenser for a line item designated for an automatic dispenser).

Installation under this contract will include all District facilities, consisting of:

19 Elementary Campuses

7 middle schools

3 high schools

2 Specialized campus

10 administrative or departmental buildings

During the initial installation completed in 2016, the District purchased approximately 1,700 soap dispensers and 600 hand sanitizer dispensers. These quantities are provided as a reference for estimating the scope of work and may vary based on current facility needs.
The selected vendor will be responsible for the installation of all new dispensers and the removal and replacement of existing soap and sanitizer systems. Following the initial installation, BISD will maintain a central inventory of replacement dispensers, soap, and sanitizer refills at the BISD Distribution Center to support campuses and departments as needed.
The vendor will also be required to provide training to designated District staff on proper refilling, maintenance, and operation procedures to ensure consistent system performance across all locations.
Soap and sanitizer supplies will be replenished regularly to maintain adequate stock levels. Annual quantities listed in the bid line items are based on historical usage and are provided for estimation purposes only. BISD does not guarantee minimum or maximum purchase amounts; actual quantities may vary depending on District needs, funding, and operational requirements.

CONTRACT TERM AND RENEWALS

This contract shall be effective February 1, 2026, through January 31, 2027. The District and the Proposer may, by mutual consent, extend the contract for up to two (2) additional one-year periods (not to exceed a total of three years). Written requests for renewal must be submitted by the Proposer no later than forty-five (45) days prior to the expiration of the current contract.
Contract rates may be adjusted upward or downward on the anniversary date, based on agreed-upon price change specifications. If an agreement on rate adjustments cannot be reached, the contract will terminate at the end of the current period.
The District may also elect to add a ninety (90) day transitional period at the end of the contractual term. During this period, all contractual prices, terms, and conditions shall remain in effect.

PROPOSAL SUBMISSION

Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered.

The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time.

To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email bisd.purchasing@birdvilleschools.net.

Contact Information

Name Kelly Cruz - Buyer

Address 3126 Carson Street
Haltom City, TX 76117 USA

Phone (817) 547-5629

Fax (817) 547-5544

Email bisd.purchasing@birdvilleschools.net

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8796810

Bid Attachments

File Name Description File Size

10 items in 1 pages

April 2023 - BISD Standard Terms and Conditions.pdf
BISD Standard Terms and Conditions 270 KB 329731 6265538

fw9.pdf
Blank W-9 137 KB 329731 6265539

CIQ2021.pdf
Conflict of Interest Questionnaire 48 KB 329731 6265540

1295_With_Instructions and video help links.pdf
1295 Instructions with Video Links 2.06 MB 329731 6265543

2025-26 Instructional Calendar-approved022725.pdf
2025-2026 Instructional Calendar 364 KB 329731 6748289

Campus List 2025 - 2026.pdf
2025-2026 Campus List 122 KB 329731 6748288

To print a pdf version of the proposal document.pdf
Instructions for Printing a PDF Copy of the Proposal 251 KB 329731 6265546

preemployment-preservice-affidavit-tec-22a055.pdf
Pre-Employment or Pre-Service Affidavit for Educational Entities - This form is required for all vendors and contractors who will be providing services to BISD. Completion of this affidavit is a prerequisite before initiating any work or service on behalf of the district. 252 KB 329731 6951781

BISD Logo Requirements.pdf
BISD Logo Requirements 123 KB 329731 6998188

ES10 Brochure Market Agnostic.pdf
ES10 Brochure 6.14 MB 329731 6998309
Commodity Codes: NAICS 325611Soap and Other Detergent Manufacturing

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Type	Request for Competitive Sealed Proposals
Status	Issued
Number	005-26 (Soap & Sanitizer System)
Issue Date & Time	10/17/2025 01:07:23 PM (CT)
Close Date & Time	11/19/2025 02:00:00 PM (CT)
Question Cut Off Date	11/12/2025 04:00:00 PM (CT)
Notes	PURPOSE To ensure full compliance with federal, state, and local procurement regulations, Birdville Independent School District (BISD) is soliciting competitive sealed proposals for the provision of a standardized soap and hand sanitizer system. Products will be procured through BISD Distribution Center and distribute to campuses and departments districtwide. The District has budgeted approximately $102,957.20 for the annual contract, based on 2024–2025 expenditures. This estimate does not include the one-time districtwide replacement of all soap and sanitizer dispensers, which is anticipated to increase costs for the initial implementation year. BISD seeks proposals that provide cost-effective solutions while meeting or exceeding performance standards for soap and sanitizer systems. AWARD NOTICE BISD reserves the right to award this contract to a single vendor if deemed in the District’s best interest. SCOPE OF WORK The District is considering the PURELL® ES10 (or ES8) Automatic Dispenser and PURELL® CS4 Manual Dispenser systems. Depending on cost and District needs, only one package will be selected. Alternate systems are welcome, provided they meet or exceed the performance standards outlined in this solicitation. Alternates must be submitted on the line item that is most similar to the proposed item (i.e., do not submit a manual push-style dispenser for a line item designated for an automatic dispenser). Installation under this contract will include all District facilities, consisting of: 19 Elementary Campuses 7 middle schools 3 high schools 2 Specialized campus 10 administrative or departmental buildings During the initial installation completed in 2016, the District purchased approximately 1,700 soap dispensers and 600 hand sanitizer dispensers. These quantities are provided as a reference for estimating the scope of work and may vary based on current facility needs. The selected vendor will be responsible for the installation of all new dispensers and the removal and replacement of existing soap and sanitizer systems. Following the initial installation, BISD will maintain a central inventory of replacement dispensers, soap, and sanitizer refills at the BISD Distribution Center to support campuses and departments as needed. The vendor will also be required to provide training to designated District staff on proper refilling, maintenance, and operation procedures to ensure consistent system performance across all locations. Soap and sanitizer supplies will be replenished regularly to maintain adequate stock levels. Annual quantities listed in the bid line items are based on historical usage and are provided for estimation purposes only. BISD does not guarantee minimum or maximum purchase amounts; actual quantities may vary depending on District needs, funding, and operational requirements. CONTRACT TERM AND RENEWALS This contract shall be effective February 1, 2026, through January 31, 2027. The District and the Proposer may, by mutual consent, extend the contract for up to two (2) additional one-year periods (not to exceed a total of three years). Written requests for renewal must be submitted by the Proposer no later than forty-five (45) days prior to the expiration of the current contract. Contract rates may be adjusted upward or downward on the anniversary date, based on agreed-upon price change specifications. If an agreement on rate adjustments cannot be reached, the contract will terminate at the end of the current period. The District may also elect to add a ninety (90) day transitional period at the end of the contractual term. During this period, all contractual prices, terms, and conditions shall remain in effect. PROPOSAL SUBMISSION Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email bisd.purchasing@birdvilleschools.net.

Name	Kelly Cruz - Buyer
Address	3126 Carson Street Haltom City, TX 76117 USA
Phone	(817) 547-5629
Fax	(817) 547-5544
Email	bisd.purchasing@birdvilleschools.net

Soap & Sanitizer System

Project Information

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