Project Information

Bid Title

SAFETY & SECURITY SYSTEMS: SERVICES, PARTS, & CONSUMABLES - BID #26-0158

Issuing Agency

Sarasota County School

Location

Florida

Published Date

Mar 9, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0158

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Sarasota County School Board

Status
Active

Fiscal Year
2026

Primary Contact
Maria L Hernandez-Ron

Title
SAFETY & SECURITY SYSTEMS: SERVICES, PARTS, & CONSUMABLES - BID #26-0158

Secondary Contact
Connie Troyer

Number
26-0158

Tertiary Contact
Veronica Duffy

Type
Invitation to Bid

Department
Safety and Security

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The School Board of Sarasota County, Florida intends to establish a firm percentage discount off the current MSRP, for a period of one year, for the purchase of security systems, services, and parts for use in various locations owned/operated by the School Board. Firm fixed pricing is also requested for individual items (consumable products), and bi-annual service inspections of gate systems.
It is also the intent of the School Board to establish an hourly installation and repair rate for the installation, service, repair, and maintenance of security systems (alarms and access controls) and gate systems at locations owned/operated by the School Board.
Any Contractor that is bidding the installation, repair, and/or maintenance of security alarm systems or access control systems of the bid, shall be licensed by the State of Florida as a registered Electrical Contractor - Class EF – an Alarm System Contractor I or a Class EG – an Alarm System Contractor II.

Dates(All times are listed as EST )

Broadcast Date
2/17/2026 8:00 AM EST

Question End Date
2/24/2026 1:00 PM EST

Sample Due Date
3/10/2026 1:00 PM EST

Due Date
3/10/2026 1:00 PM EST

Bid Opening Date

Question End Date Reminder Notification
5 Day(s)

Sample Due Date Reminder Notification
5 Day(s)

Due Date Reminder Notification
5 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 11

Type	Name	Description	File Type
Invitation for Bid	Attachment A. Certification Page.pdf	Attachment A. Certification Page - REQUIRED	PDF
Invitation for Bid	Attachment B. SMBE Certification Form.pdf	Attachment B. SMBE Certification Form	PDF
Invitation for Bid	Attachment C. Emergency Hurricane or Disaster EHD.pdf	Attachment C. Emergency Hurricane or Disaster EHD - REQUIRED	PDF
Invitation for Bid	Attachment D. Commercial Reference Form 3yr.pdf	Attachment D. Commercial Reference Form - REQUIRED	PDF
Invitation for Bid	Attachment E. Principal Place of Business Statement.pdf	Attachment E. Principal Place of Business Statement - REQUIRED	PDF
Invitation for Bid	Attachment F. Use of Coercion for Labor and Services Affidavit for Nongovernmental Entities.pdf	Attachment F - Affidavit Regarding the Use of Coercion for Labor and Services	PDF
Invitation for Bid	Attachment G. Use of Companies owned or Controlled by a Foreign Country of Concern Affidavit for Nongovernmental Entities.pdf	Attachment G - Affidavit Regarding the Use of Companies Owned or Controlled by a Foreign Country of Concern	PDF
Invitation for Bid	Attachment H. Label Page for Samples....pdf	Attachment H - Label Page for Samples - Sample of product bid for item #73 and alternate product bid for item #74	PDF
Invitation for Bid	This is a place holder your Electrical Contractor - Class EF or Class EG License.docx	Electrical Contractor - Class EF or Class EG License- License upload if bidding on installation and repair of security alarm system and access control systems - must be provided upon request prior to bid award or vendor may submit with bid.	Word
Invitation for Bid	SafetySecSys26-0158BF.xlsx	Safety & Security Systems - Services Parts, & Consumables – BID #26-0158 - BID FORM (3 tab bid form) - REQUIRED	Excel
Invitation for Bid	SafetySecSys26-0158ITB.pdf	Safety & Security Systems - Services Parts, & Consumables – BID #26-0158 ITB	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
References
Principal Place of Business
EHD
Certification Page
Bid Form

Shipping
None

Terms and Conditions
See attached Terms and Conditions

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 2

Question	Date Asked	Answer	Date Answered
Is there a visual mass notification / alert system included in the scope of this project? Erin Yarmo Primex	2/17/2026 11:34:11 AM	Please review the Scope of Services above, the Intent on Page 15 of the ITB and the Bid form which includes what we are requesting. Thank you.	2/18/2026 7:59:54 AM
Do questions have to be in today or by COB tomorrow?	2/23/2026 3:29:04 PM	Good morning, As stated above, Question End Date 2/24/2026 1:00 PM EST. Thank you.	2/24/2026 7:14:03 AM

Commodity Codes

Total: 27

Code	Description
[080-44]	Fasteners (For Badges, etc.): Metal, Plastic, etc.
[905-68]	Security Screening Services, Personnel
[920-37]	Networking Services (Including Installation, Security, and Maintenance)
[287-24]	Circuit Boards, Modular, Printed (PCB), and Proto
[450-66]	Rope Slings, Halyards and Lanyards (See 765-93 for Wire Rope)
[840-84]	Video and Audio Systems, Accessories and Parts (Closed Circuit TV) (Including Surveillance Type)
[925-84]	Security Systems; Intruder and Smoke Detection/Engineering
[938-38]	First Aid and Safety Equipment (Except Nuclear and Welding) Maintenance and Repair
[665-41]	Laminates, Polycarbonate: Ballistic, Break-Resistant and Forced Entry Types
[910-67]	Security Lock-Bar Installation, Maintenance and Repair
[910-82]	Wiring and Other Electrical Maintenance and Repair Services
[967-74]	Safety and Security Equipment Manufacturing Services
[990-22]	Card Access Security Services
[990-50]	Installation of Security and Alarm Equipment
[285-36]	Gates, Electric (Including Card Readers, etc.)
[936-37]	Gates, Electric (Card Reader, etc.) Maintenance and Repair
[938-38]	First Aid and Safety Equipment (Except Nuclear and Welding) Maintenance and Repair
[840-84]	Video and Audio Systems, Accessories and Parts (Closed Circuit TV) (Including Surveillance Type)
[080-25]	Card Holders, All Types (See Class 578 for Metal)
[080-10]	Badges, Buttons, Emblems, and ID Cards, Celluloid and Plastic: Student, Faculty, Membership, Employee, etc.
[838-34]	Communication Security Systems
[920-37]	Networking Services (Including Installation, Security, and Maintenance)
[208-27]	Communications: Networking, Linking, etc. (Includes Clustering Software)
[209-28]	Communications: Networking, Linking, etc.
[838-33]	Communications: Networking, Linking, Fiber Modems, Power Over Ethernet, Wireless
[838-83]	Telecommunication (Internet Protocol) Network Monitoring, Surveillance, Intrusion Detection Systems and Networking Products
[939-84]	Television Equipment and Accessories (Including Video and Closed Circuit Equipment), Maintenance and Repair

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 561621Security Systems Services (except Locksmiths)

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