Project Information

Bid Title

GREEN Charter Schools Website Design and Hosting

Issuing Agency

State of South Carolina - State Fiscal Accountability Authority(SFAA)

Location

South Carolina

Published Date

Jun 24, 2026

Closing Date

Jul 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Ad Title:

GREEN Charter Schools Website Design and Hosting

Purchasing Agent/Entity:

Green Charter School

Ad Publish Date:

June 24, 2026

Solicitation #:

n/a

Direct Inquiries To:

hthomas@scgreencharter.org

Bid/Submittal Due Date:

July 10, 2026 - 12:00pm

Buyer Phone#:

Buyer Email:

hthomas@scgreencharter.org

Description:

The purpose of this Request for Proposal (RFP) is to identify a strategic technology and communications partner capable of delivering a modern, accessible, secure, and scalable web presence that supports student recruitment, family engagement, staff recruitment, organizational transparency, and public accountability.

Full Details / Download:

https://www.scgreencharter.org/content/June-2026-Website-RFP.pdf

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REQUEST FOR PROPOSAL (RFP)

ISSUE DATE: June 24th , 2026

RFP TITLE: WEBSITE DESIGN, DEVELOPMENT, HOSTING, AND ONGOING SUPPORT SERVICES

PROPOSAL DUE DATE AND TIME: July 10th, 2026 12:00pm EST

PROPOSAL OPENING DATE AND TIME: June 24th, 2026 12:00pm EST

PROPOSALS WILL BE ACCEPTED VIA EMAIL TO: hthomas@scgreencharter.org

GENERAL INFORMATION: GREEN Charter Schools in South Carolina is soliciting Proposals from

qualified, interested bidders, for the items listed within this RFP document. GREEN is a tuition-free

charter school serving grades K-12. GREEN has six campuses located across the state of South

Carolina.

GREEN Charter Schools are the only schools in the Southeast specializing in STEM & Energy

Education, teaching students to think critically and problem solve about America’s complex

energy and technology challenges.

This document must be signed by an authorized company representative and returned along with

the proposal to indicate acceptance of all terms and conditions of the RFP.

Direct Contact: Haley Thomas, Interim Director of Growth & Communications –

hthomas@scgreencharter.org

PURPOSE: The purpose of this Request for Proposal (RFP) is to identify a strategic technology

and communications partner capable of delivering a modern, accessible, secure, and

scalable web presence that supports student recruitment, family engagement, staff

recruitment, organizational transparency, and public accountability.

GREEN seeks a partner that understands the unique needs of public charter schools and

can provide long-term support while empowering internal staff to manage content

efficiently and effectively. GREEN seeks vendors with demonstrated experience in K-12

education websites, charter school organizations, public sector websites, multi-campus

organizations, enrollment-focused website design, and accessibility compliance.

The selected vendor will be expected to provide a comprehensive solution that includes

strategy, design, development, content migration, hosting, accessibility compliance,

training, ongoing support, and future enhancements.

BACKGROUND: GREEN's current website has served as a foundational communication

tool; however, the organization seeks a redesigned digital experience that better reflects

its growth, strategic priorities, and commitment to innovation.

The new website should:

• Improve user experience and navigation

• Increase enrollment inquiries and applications

• Strengthen family communication

• Support employee recruitment

• Showcase student achievement and school culture

• Improve accessibility and language access

• Simplify content management

• Enhance search engine visibility

• Meet applicable accessibility and compliance standards

• Create a scalable platform that supports future growth

GREEN desires a website that functions not only as an information repository but as a

strategic communications and enrollment platform.

SCOPE OF WORK: The following are specifications related to this RFP:

Vendor shall create a modern website design that reflects GREEN’s mission, values, and

organizational brand. Design Requirements:

o Be fully responsive

o Function across all major browsers

o Prioritize mobile users

o Meet accessibility requirements

o Utilize modern design principles

o Reflect GREEN branding standards

o Be visibly desirable and up to date with comparable designs

GREEN seeks a CMS that allows non-technical users to easily manage content:

o User-friendly editing tools

o Role-based permissions

o Multi-site capabilities

o Document management

o Form creation capabilities

o Version history

o Mobile-responsible design

o Site search

o News center

o Events calendar

o Capabilities to add features, resources, and sections as requested

o Vendor shall migrate existing content and identify outdated content and provide

recommendations regarding archival or removal. All applicable URLs shall be

redirected appropriately to preserve search engine rankings.

o The website must meet or exceed accessibility standards, and the vendor should

describe processes for maintaining compliance following launch.

Vendor shall provide:

o Secure hosting environment

o SSL certificates

o Cloud-based infrastructure

o Daily backups

o Disaster recovery procedures

o Malware monitoring

o Uptime monitoring

o Multi-factor authentication

o Role-based permissions

o Secure file management

o Security patch management

o Penetration testing procedures

Vendor shall provide a comprehensive training for GREEN staff

Vendor shall provide ongoing support services including:

o Help desk services

o Ticketing system

o Emergency support

o Escalation procedures

o Security updates

o Software updates

o Bug fixes

o Performance monitoring

GREEN prefers a vendor capable of providing:

o Website consulting

o Digital communications guidance

o Analytics reporting

o Future enhancement recommendations

PROPOSAL INSTRUCTIONS:

All documents enclosed are to be considered an integral part of this Request for Proposal (RFP).

Each Proposer is expected to carefully review all information contained in the Proposal

Documents. All requirements set forth herein are to be adhered to without exception. Any

deviations must be explained fully and may be cause for rejection.

All Proposals must be prepared as described below to facilitate comparison and evaluation.

Failure to follow the format or to adequately address an area may cause the proposal to be

deemed unresponsive and therefore be excluded from consideration. Any proposed deviation

from the requested scope of services must be noted and fully explained.

In response to this RFP, Bidders shall provide the following:

Proposal to include:

o An executive summary and a plan to address the items noted above

o Include the proposed agency tools and systems to be utilized

o Examples of an integrated media plan/flowchart

o Provide two case examples of integrated media creative assets

o Examples of capabilities

o Examples of research design capabilities

o Pricing information

o Signed RFP

Proposals must be signed by an authorized representative of the company, who is legally

authorized to enter into a contractual relationship in the name of the company. The submittal of a

quotation by a vendor will be considered by GREEN as constituting an offer by the vendor at the

stated prices.

(PLEASE PRINT CLEARLY)

Company Name:

Address:

Telephone:

Contact Name:

Contact Title:

Authorized Representative Signature:

The signature of the authorized person empowered to submit this proposal indicated in the corresponding space

provided.

Commodity Codes

• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 541511Custom Computer Programming Services

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