Project Information

Bid Title

Multi-Function Device (MFD) Fleet Replacement, Lease, and Cost-Per-Copy Maintenance Services

Issuing Agency

City of Hollywood

Location

Florida

Published Date

Aug 5, 2026

Closing Date

Sep 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Multi-Function Device (MFD) Fleet Replacement, Lease, and Cost-Per-Copy Maintenance Services

Addenda: 0

Release Date: 8/5/2026

Due Date: 9/15/2026

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Multi-Function Device (MFD) Fleet Replacement, Lease, and Cost-Per-Copy Maintenance Services

Request For Proposal

Procurement Services

60072

Project ID: RFP-423-26-GJ

Release Date: Wednesday, August 5, 2026

· Due Date: Tuesday, September 15, 2026 3:00pm

Posted Wednesday, August 5, 2026 3:00pm

All dates & times in Eastern Time

Draft Response Events RSVP No Bid40 days, 17 hours, 37 minutes

Post Information

Posted At:Wed, Aug 5, 2026 3:00 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Hollywood, Florida (City) is seeking responses from qualified and experienced firms, hereinafter referred to as the Contractor or Proposer, ) to replace the City’s existing fleet. The City intends to award a contract structured as a sixty (60) month lease of equipment, combined with an all-inclusive cost-per-copy (CPC) maintenance and supplies agreement, to a single Contractor capable of providing equipment, software integration, installation, training, maintenance, supplies, and ongoing fleet management services for the City, in accordance with the terms, conditions, and specifications contained in this solicitation.

Background

The City of Hollywood is a beachfront community located in southeastern Broward County midway between Miami and Fort Lauderdale. Founded by Joseph Young in 1925, Hollywood is approximately 30 square miles in size and is Broward’s third-largest municipality with a population of roughly 153,000 residents. Hollywood has an average annual high temperature of 83 degrees and low temperature of 68 degrees.

Hollywood is home to more than 60 parks, seven golf courses, seven miles of pristine beaches, and the one-of-a-kind Hollywood Beach Broadwalk, a promenade that stretches nearly 2.5 miles along the Atlantic Ocean. Named one of America's Best Beach Boardwalks by Travel + Leisure magazine, this brick-paved thoroughfare hosts pedestrians, joggers, bicyclists, rollerbladers, and millions of others every year. Dozens of eateries and inns line the Broadwalk and the promenade also features the Hollywood Beach Theatre, a children’s water playground at Charnow Park, and many other attractions. Hollywood Beach also offers dozens of luxury resort hotels and condominiums such as the Margaritaville Hollywood Beach Resort, Hyde Resort & Residences and Hollywood Beach Marriott. In addition to many independently owned and operated boutique inns and vacation properties.

Hollywood has steadily grown into a dynamic business hub with more than 10,000 companies in the City. Approximately 80 percent of Port Everglades, the world’s second-busiest cruise port, is located in Hollywood and the port is home to Royal Caribbean’s Allure of the Seas and Oasis of the Seas, the largest cruise liners in the world. Hollywood also provides easy access to Fort Lauderdale/Hollywood International Airport and Miami International Airport, a major gateway to Latin America. Hollywood also is home to the Memorial Healthcare System, the nation's fifth-largest healthcare network, its flagship hospital, Memorial Regional, and the Joe DiMaggio Children's Hospital, the largest free-standing children's healthcare facility in Broward County.

Timeline

Release Project Date:

August 5, 2026

Pre-Proposal Meeting (Non-Mandatory):

August 19, 2026, 1:00pm

HYBRID PUBLIC PRE-PROPOSAL MEETING

Location: Broward Library - Hollywood Branch
2nd Floor (Room 235),
2600 Hollywood Blvd., Hollywood, FL 33020

OR

Meeting Link:
https://teams.microsoft.com/meet/211749592441049?p=ih7JSAJP3NAU801OiF

Meeting ID: 211 749 592 441 049
Passcode: F74MP9Lc

OR, Dial in by phone as follows:

Dial: +1 689-206-0382,,212375278# United States, Orlando
Phone conference ID: 212 375 278#

Question Submission Deadline:

August 25, 2026, 5:00pm

Proposal Submission Deadline:

September 15, 2026, 3:00pm

Commodity Codes

• NAICS 532420Office Machinery and Equipment Rental and Leasing

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