Project Information

Bid Title

Notice to Bidders: Request for Bid WCSD-25-016 Tree and Tree Stump Grinding and Removal

Issuing Agency

Waukee Community School District

Location

Iowa

Published Date

Jan 29, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Notice to Bidders: Request for Bid WCSD-25-016 Tree and Tree Stump Grinding and Removal

Bid Deadline:
February 13 2026 at 2:00 PM CST

More Details

Request for Bid

The Waukee Community School District is seeking a Bidder to provide tree and tree stump services on District-owned property.

Waukee CSD intends to Award one bidder. Waukee CSD reserves the right use multiple sources to protect The District’s overall interests. Waukee CSD does not guarantee any minimum purchase of requested services after Award.

RFB Schedule

• Event Open: 01/29/2026 8:30 AM CST
• Question Submission Close: 02/05/2026 2:00 PM CST
• Event Close: 02/13/2026 2:00 PM CST
• Board Notification and Approval: 02/23/2026
• Contract Finalized and Signed: 02/24/2026

Questions and Answers

All questions regarding this solicitation shall be received via email to jjanssen@waukeescho ols.org by February 05, 202X 2:00 PM CST. The Waukee CSD will provide responses to those questions deemed appropriate at: https://www.waukeeschools.org/WaukeeCSD/departments/business-services/notice-to-Bidderss-RFB-rfq . Answers will not be provided on an individual basis.

Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of any digital files.

Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be sent via email of the Waukee CSD’s decision to all Bidders.

Bid Submission:

Bids are due February 13, 2026 at 2:00 PM CST . Bids shall be submitted electronically via email to jjanssen@waukeeschools.org as outlined below, prior to the Bid deadline. Bids should be signed by an authorized individual to bind the firm, and shall be valid for at least sixty (60) days.

Please mark your email bids: “RFB  WCSD-25-016 Tree and Tree Stump Grinding and Removal”. The school district reserves the right to reject any and all bids and to accept the bid deemed to be in the best interest of the school district in its sole and absolute discretion.

• RFB WCSD 25 016 Tree and Tree Stump Grinding and Removal
• RFB WCSD 25 016 Exhibit A Stump Locations

Attachment Preview

Request for Bid

WCSD-25-016 Tree and Tree Stump

Grinding and Removal

Request for Bid WCSD-25-016 Tree and Tree Stump Grinding and Removal

1.​ Request for Bid

The Waukee Community School District is seeking a Bidder to provide tree and tree

stump services on District-owned property.

Waukee CSD intends to Award one bidder. Waukee CSD reserves the right use multiple

sources to protect The District’s overall interests. Waukee CSD does not guarantee any

minimum purchase of requested services after Award.

1.1​ Definitions

For the purposes of this RFB and the resulting contract, the following terms shall

mean:

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“District” means Waukee Community School District (or Waukee CSD) that is

issuing the RFB and shall utilize and purchase the services of the selected

Respondent.

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“Contract” means the Contractual Agreement(s) entered into with the successful

Respondent(s).

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“Contractor” means the awarded Respondent(s) to provide the contractual

services agreed upon.

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“Deliverable” means the completion of a milestone or accomplishment of a task.

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“General Terms and Conditions” means the General Terms and Conditions for

Services Contracts.

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“Bid” means the Bidder’s Bid submitted in response to the RFB.

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“Bidder” means the company, organization or other business entity submitting a

proposal in response to this RFB.

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“Responsible Bidder” means a Bidder that has the capability in all material

respects to perform the scope of work and specifications of the Contract. In

determining whether a Bidder is a Responsible Bidder, the District may consider

various factors including, but not limited to, the Bidder’s competence and

qualifications to provide the goods or services requested, the Bidder’s integrity

and reliability, the past performance of the Bidder’s and the best interest of the

Agency and the State.

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RFB WCSD-25-016 Tree and Tree Stump Grinding and Removal

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“Responsive Bid” means a Bid that complies with the material provisions of this

RFB.

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“RFB” means this Request for Bids and any attachments, exhibits, schedules or

addenda hereto.

2.​ Contract Term

Final award is contingent upon approval by the Waukee CSD Board of Education and the

District’s legal counsel.

After selection, Waukee CSD will meet with the Bidder for the purpose of negotiating an

Agreement that is acceptable to both parties. In the event that the parties do not

achieve an acceptable agreement, Waukee CSD reserves the right, at its sole discretion,

to negotiate with other Bidders. Should the above process not result in a contract,

Waukee CSD will re-evaluate relevant issues and take appropriate follow-up action.

The initial contract term shall be one (1) years, beginning on Award Date and ending on

[February 28, 2027], with an option for up to four (4) one-year renewals by mutual

agreement.

3.​ Notice to Bidders

3.1​ RFB Schedule

●​ Event Open: 01/29/2026 8:30 AM CST

●​ Question Submission Close: 02/05/2026 2:00 PM CST

●​ Event Close: 02/13/2026 2:00 PM CST

●​ Board Notification and Approval: 02/23/2026

●​ Contract Finalized and Signed: 02/24/2026

3.2​ Questions and Answers

All questions regarding this solicitation shall be received via email to

jjanssen@waukeeschools.org by February 05, 202X 2:00 PM CST. The Waukee

CSD will provide responses to those questions deemed appropriate at:

https://www.waukeeschools.org/WaukeeCSD/departments/business-services/no

tice-to-Bidderss-RFB-rfq. Answers will not be provided on an individual basis.

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RFB WCSD-25-016 Tree and Tree Stump Grinding and Removal

3.3​ Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will

be the Purchasing Agent listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of

any digital files.

3.4​ Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid

tabulation will be sent via email of the Waukee CSD’s decision to all Bidders.

3.5​ Bid Submission:

Bids are due February 13, 2026 at 2:00 PM CST. Bids shall be submitted

electronically via email to jjanssen@waukeeschools.org as outlined below, prior

to the Bid deadline. Bids should be signed by an authorized individual to bind the

firm, and shall be valid for at least sixty (60) days.

Please mark your email bids: "RFB WCSD-25-016 Tree and Tree Stump Grinding

and Removal”. The school district reserves the right to reject any and all bids and

to accept the bid deemed to be in the best interest of the school district in its

sole and absolute discretion.

3.6​ Public Records and Requests for Confidential Treatment

Waukee CSD shall treat all information submitted by Bidder as public records

unless the Bidder properly requests that specific parts of the Bid be treated as

confidential at the time of submitting the Bid AND the information is confidential

under Iowa or other applicable law. Waukee CSD’s release of public records is

governed by Iowa Code Chapter 22. Bidders are encouraged to familiarize

themselves with Chapter 22 before submitting a Bid. Waukee CSD will copy and

produce public records as required to comply with Chapter 22 or other applicable

laws.

3.7​ No Minimum Guaranteed

Waukee CSD anticipates that the awarded Bidder will provide services as

requested by Waukee CSD. Waukee CSD will not guarantee any minimum

compensation will be paid to the Respondent or any minimum usage of the

Bidders services.

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RFB WCSD-25-016 Tree and Tree Stump Grinding and Removal

4.​ Scope of Work

The Waukee Community School District is seeking a Bidder to provide tree and tree

stump services on District owned property.

Bidder shall remove all known diseased and dead trees and tree stumps identified in

Exhibit A - Stump Locations no later than June 30, 2026.

Any additional tree or stump removals requested by the District shall be completed by

the end of the Contract term.Bidder shall perform any future as needed work at

locations identified by the District on request.

4.1 ​ Tree and Tree Stump Removal and Grinding

4.1.1​ The Work shall include, but is not limited to, the following services:

●​ Tree trimming and pruning

●​ Tree removal

●​ Stump removal and stump grinding

●​ Wood waste removal and disposal

●​ Remove dead or dying trees

●​ Prune limbs and elevate branches

●​ Remove and grind stumps

●​ Remove and dispose of all wood chips, grinding debris, brush, and

leaves on a daily basis

4.1.2​ Bidder shall not enter private property while performing the Work.

4.1.3​ The District may request that non-diseased pruned wood be chipped on

site and left for District use.

4.2 ​ Bidder shall provide all labor, materials, equipment, tools, services, supervision,

and permits necessary to perform the Work.

4.3 ​ Stump Grinding Requirements

4.3.1​ The Bidder shall determine the means and methods necessary to

completely remove stumps, including exposed root systems extending

beyond the stump mass.

4.3.2​ Stumps and associated roots shall be ground to a minimum depth of

fifteen (15) inches below finished grade, including to the edge of any

finished paving surface.

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RFB WCSD-25-016 Tree and Tree Stump Grinding and Removal

Commodity Codes

• NAICS 561730Landscaping Services

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