Project Information

Bid Title

Managed Print Services

Issuing Agency

City of Irving

Location

Texas

Published Date

Dec 4, 2024

Closing Date

Jan 10, 2025

Government Level

State & Local

Status

Closed

Ref. #

045D-25F

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	045D-25F (Managed Print Services)
Issue Date & Time	12/3/2024 06:22:08 PM (CT)
Close Date & Time	1/10/2025 03:00:00 PM (CT)
Question Cut Off Date	12/19/2024 12:00:00 PM (CT)
Notes	The City of Irving is requesting proposals from qualified vendors for a Managed Print Services Contract, in order to improve efficiency, reduce costs, enhance document security, and increase overall productivity in the printing process. This contract will include replacing leased printers and/or disposing of city-owned printers, some of which are networked and some of which are stand-alone. Any questions or requests for clarification must be submitted under the Questions tab in this online solicitation. The responses will be posted after consultation with the appropriate department personnel. If the responses necessitate a significant change to the specifications, an addendum will be issued. Please call the individual listed on the solicitation if you require assistance with this submittal. Electronic submission will eliminate errors and unnecessary work, and is more friendly to the environment. In the case of an RFP or RFQ, any hard copy requirements in addition to the electronic response will be noted in the specifications. Your cooperation is greatly appreciated.

Contact Information

Name	Darlene Humphries, Purchasing Manager
Address	835 W. Irving Blvd Irving, TX 75060 USA
Phone	(972) 721-3752
Fax
Email	dhumphries@cityofirving.org

Bid Documents

Document name	Format
Bid Invitation (please login to view this document)	Acrobat / PDF

Bid Attachments

File Name	Description	File Size
1 2 16 items in 2 pages
045D-25F Specifications FINAL.pdf (please login to view this document)	045D-25F Specifications	263 KB
045D-25F Attachment A.pdf (please login to view this document)	045D-25F Attachment A	145 KB
A-1 - Standard Terms and Conditions FINAL rev. 5.21.20.doc (please login to view this document)	Attachment A-1 - Standard Terms and Conditions	178 KB
B-3 - General Instructions to Proposers rev. 8.1.24.pdf (please login to view this document)	Attachment B-3 - General Instructions to Proposers	69 KB
B-4 - Special Instructions to Proposers rev. 7.15.24.pdf (please login to view this document)	Attachment B-4 - Special Instructions to Proposers	106 KB
C-1 - Conflict of Interest Instructions rev. 10-2015.pdf (please login to view this document)	Attachment C-1 - Conflict of Interest Instructions	77 KB
C-2 - Conflict of Interest Questionnaire rev. 10-2015.pdf (please login to view this document)	Attachment C-2 - Conflict of Interest Questionnaire	395 KB
C-4 - Certificate of Interested Parties Instructions rev. 10.30.24.pdf (please login to view this document)	Attachment C-4 - Certificate of Interested Parties Instructions	14 KB
C-5 -TGC-2271-2274-2276 Verification Form .pdf (please login to view this document)	Attachment C-5 -TGC-2271-2274-2276 Verification Form	18 KB
C-6 - Discretionary Contract Disclosure Form.pdf (please login to view this document)	Attachment C-6 - Discretionary Contract Disclosure Form	345 KB
D-1 - Insurance Requirements for Services.pdf (please login to view this document)	Attachment D-1 - Insurance Requirements for Services	126 KB
D-4 - Insurance Affidavit.pdf (please login to view this document)	Attachment D-4 - Insurance Affidavit	60 KB
E-1 - Environmental Commitment & Compliance.pdf (please login to view this document)	Attachment E-1 - Environmental Commitment & Compliance	59 KB
F-1 - Good Faith Effort Program Overview .pdf (please login to view this document)	Attachment F-1 - Good Faith Effort Program Overview	212 KB
H-3 - Professional Services Consulting Agreement rev. 1.9.23.pdf (please login to view this document)	Attachment H-3 - Professional Services Consulting Agreement	131 KB

Commodity Codes

• NAICS 811212Computer and Office Machine Repair and Maintenance

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