Project Information

Bid Title

REQUEST FOR PROPOSAL - 26T-RP-207 - SNOW REMOVAL SERVICES GCV, GCNI, GCNII, AVS56, CVP49

Issuing Agency

Cook Inlet Housing Authority

Location

Alaska

Published Date

May 21, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

REQUEST FOR PROPOSAL – 26T-RP-207 – SNOW REMOVAL SERVICES GCV, GCNI, GCNII, AVS56, CVP49 May 20th, 2026

Cook Inlet Housing Authority (CIHA) will accept proposals from responsive and responsible individuals and Contractors for Snow Removal Services at the Grass Creek Village, Grass Creek North 1, Grass Creek North 2, AVS56, and Creekview Plaza 49 properties (addresses in RFP)

Proposals must be submitted, clearly marked: “Attn: Procurement, RFP # 26T-RP-207, Snow Removal Services GCV, GCN – Do Not Open”. CIHA will reject proposals received after the deadline. Faxed proposals will not be accepted.

• Mailed and hand-delivered proposals: Proposals must be received on June 10, 2026, 2:00PM at CIHA, Attn: Procurement, 3510 Spenard Road, Anchorage, Alaska 99503, no later than according to the time clock located at CIHA’s front desk.
• Emailed proposals: Proposals must be received no later than June 10, 2026, 2:00PM according to the time and date received by CIHA’s email server. Emailed proposals may be submitted to Procurement@cookinlethousing.org .

CIHA shall not be bound by any oral interpretation of this RFP. Questions are encouraged and should be sent in writing to CIHA’s Procurement Manager via email. All questions must be received at CIHA no later than June 3, 2026, 2:00PM. Written questions received by the deadline will be answered by Addendum to all vendors.

Email: Procurement@cookinlethousing.org

No communication is to be directed to any other CIHA employees or CIHA representative.

REQUEST FOR PROPOSAL

26T-RP-207

ATTACHMENTS

Attachment A – Representations and Certifications of Bidders, form HUD-5369-A

Attachment B – Lobbying Certification and Disclosure

Attachment C - Sample Contract

Attachment D – Tribally Designated Wages

Attachment E – Proposal Price Form

SPECIFIED DATES

Proposal Packet Available - May 20, 2026

Property Walk-through - May 27, 2026

Questions Due Date - June 3, 2026, 2:00PM

Proposal Due Date - June 10, 2026, 2:00PM

Attachment Preview

REQUEST FOR PROPOSAL

RFP 26T-RP-207 GCV, GCNI, GCNII,

AVS56, CVP49

Snow Removal Services

MAY 2026

Prepared By:

Cook Inlet Housing Authority

Procurement Department

3510 Spenard Road

Anchorage, Alaska 99503

Terra Stowers, Procurement Specialist

Phone: (907) 793-3030

tstowers@cookinlethousing.org

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SNOW REMOVAL SERVICES GCV, GCNI, GCNII, AVS56, CVP49

COOK INLET HOUSING AUTHORITY

Contents

SPECIFIED DATES ......................................................................................................................3

REQUEST FOR PROPOSAL .......................................................................................................4

PROPOSAL SUBMITTALS ...........................................................................................................4

QUESTIONS .................................................................................................................................4

PERIOD OF PERFORMANCE .....................................................................................................4

INTENT .........................................................................................................................................4

CONTRACT TERM .......................................................................................................................5

SCOPE OF SERVICES.................................................................................................................5

INVOICING.................................................................................................................................... 7

PREFERENCE STATEMENT .......................................................................................................7

WAGE DETERMINATION ............................................................................................................8

PREFERENCE FACTOR ..............................................................................................................8

INDEMNITY AND INSURANCE REQUIREMENTS ......................................................................8

GENERAL REQUIREMENTS .....................................................................................................11

RFP CONDITIONS AND PROVISIONS ......................................................................................11

PROPOSAL SUBMITTAL REQUIREMENTS..............................................................................11

EVALUATION PROCESS ...........................................................................................................12

PROTEST ...................................................................................................................................13

AWARD ....................................................................................................................................... 13

LIST OF ATTACHMENTS ..........................................................................................................14

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SNOW REMOVAL SERVICES GCV, GCNI, GCNII, AVS56, CVP49

COOK INLET HOUSING AUTHORITY

SPECIFIED DATES

RFP # 26T-RP-207

Description

Date and Time

1. Proposal Packet Available May 20, 2026

2. Property Walk-Through May 27, 2026

3. Questions Due Date

June 3, 2026, 2:00PM*

4. Proposal Due Date

June 10, 2026, 2:00PM*

Locations

CIHA Website

On-Site

Email

Email/Mail/Hand

Delivery

*All times stated in Alaska Standard Time

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SNOW REMOVAL SERVICES GCV, GCNI, GCNII, AVS56, CVP49

COOK INLET HOUSING AUTHORITY

REQUEST FOR PROPOSAL

RFP # 26T-RP-207

Snow Removal Services GCV, GCNI, GCNII, AVS56, CVP49

Cook Inlet Housing Authority (CIHA) will accept proposals from responsive and responsible

individuals and Contractors for Snow Removal Services.

PROPOSAL SUBMITTALS

Proposals must be submitted, clearly marked: “Attn: Procurement, RFP # 26T-RP-207, Snow

Removal Services GCV, GCN – Do Not Open”. CIHA will reject proposals received after the

deadline. Faxed proposals will not be accepted.

• Mailed and hand-delivered proposals: Proposals must be received on June 10, 2026,

2:00PM at CIHA, Attn: Procurement, 3510 Spenard Road, Anchorage, Alaska 99503, no

later than according to the time clock located at CIHA’s front desk.

• Emailed proposals: Proposals must be received no later than June 10, 2026, 2:00PM

according to the time and date received by CIHA’s email server. Emailed proposals may be

submitted to Procurement@cookinlethousing.org.

QUESTIONS

CIHA shall not be bound by any oral interpretation of this RFP. Questions are encouraged and

should be sent in writing to CIHA’s Procurement Manager via email. All questions must be

received at CIHA no later than June 3, 2026, 2:00PM. Written questions received by the deadline

will be answered by Addendum to all vendors.

Email: Procurement@cookinlethousing.org

No communication is to be directed to any other CIHA employees or CIHA representative.

Substantive issues will be answered in writing in the form of an Addendum to this RFP. If

determined necessary by CIHA, the proposal submittal due date may be extended and will be

stated as such in the Addendum form.

PROPERTY WALK-THROUGH

Offerors are strongly encouraged to visit each property by themselves. This is the Offerors’

opportunity to see each location before submitting your proposal. Walkthroughs need to be

completed by May 21, 2026.

PERIOD OF PERFORMANCE

The period of performance shall begin upon the contract award and shall continue until completion

and acceptance of all tasks and deliverables as set forth in the Scope of Services.

INTENT

The intent of this RFP is to establish an indefinite quantity term services contract with a responsive

and responsible Snow Removal Contractor to provide services set in the Scope of Services for

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SNOW REMOVAL SERVICES GCV, GCNI, GCNII, AVS56, CVP49

COOK INLET HOUSING AUTHORITY

CIHA’s Centennial Campus. CIHA reserves the right to award one or more Contractors for this

solicitation.

CONTRACT TERM

Award of a professional services contract for the specified work will include an initial two (2) year

term with an option to extend for three (3) additional one (1) year terms based on available

funding, satisfactory performance, agreed upon pricing and mutual consent. The yearly contract

shall be automatically renewed for one (1) year unless either party gives written notice of thirty

(30) days prior to the expiration thereof. The cost portion of your proposal submitted should

include the initial two (2) year term and the extension option years.

SCOPE OF SERVICES

Snow Plowing

• Automatically plow when snow accumulation exceeds two (2) inches or when called out by

CIHA staff.

• Back-blade snow away from entrances, handicap/ADA ramps, sidewalks, fire exits, and other

access points affected by plowing operations.

• At the onset of each snow event and throughout the season, push snow to the back of

designated snow storage areas to avoid premature loss of storage capacity.

• Maintain driving lanes, parking areas, emergency access, stairways, steps, access to

dumpsters, mailboxes, fire hydrants, and building entrances to the extent possible given

weather and parked vehicles.

• Do not pile snow in locations that obstruct visibility, emergency egress, ADA routes, drainage,

dumpsters, fire lanes, or resident access.

Sanding and Winter Aggregate

• Sanding must cover driving lanes and parking areas as required by conditions or as directed

by CIHA.

• Contractor shall use coarse crushed winter aggregate. River-washed or smooth aggregate

must not be used.

• Apply aggregate in a quantity sufficient to provide safe traction for residents, staff, visitors,

and vehicles.

• Hand sanding may be required in empty parking spaces, ADA parking spaces, entrance

areas, ramps, stairways, steps, and other locations not reachable by equipment.

• Winter aggregate supplied by Contractor must be included in the proposal price unless the

Pricing Schedule states otherwise.

Response Requirements

• Contractor must be prepared to respond on-site for requested service within six (6) hours.

• Contractor must respond to emergency requests during extreme weather or hazardous

conditions within three (3) hours.

• Contractor must provide prompt over-the-phone guidance to CIHA staff regarding snow

removal and ice control matters.

• Contractor must maintain a 24-hour contact number during the winter service season and

identify escalation contacts for CIHA.

Walkway Snow Removal

• For the period beginning October 15 through April 15, twenty-four (24) hours per day, seven

(7) days per week, including weekdays, weekends, and CIHA holiday closures, the Contractor

shall remove snow when two inches (2”) or more have accumulated.

• Routine application of ice melting material and ice controls will occur, no more than one (1)

application per property, per day, without approval by the Maintenance Manager or designee,

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Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 561790Other Services to Buildings and Dwellings

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