Project Information

Bid Title

Janitorial Services for Bixby Municipal Building

Issuing Agency

Bixby city

Location

Oklahoma

Published Date

Feb 18, 2025

Closing Date

Feb 20, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Janitorial Services for Bixby Municipal Building
Category:	City of Bixby Bids & Quotes
Status:	Open

Description: Request for Proposal (R.F.P.) for Janitorial Services for Bixby Municipal Building for the City of Bixby, Oklahoma Separate sealed Bid/Request for Proposals (R.F.P.) For Janitorial Services for Bixby Municipal Building for the City of Bixby, Oklahoma will be received by the City of Bixby, Oklahoma at City Hall, 116 West Needles, Bixby, Oklahoma 74008, until 4:00 PMon February 17, 2025, for furnishing tools, materials and labor, and performing the work necessary for the location above. All bid proposals that have been duly received will be opened and reviewed by the City Clerk, and/or her designated representative, at the time and date shown above. The information for Bidders, Specifications, and other Contract Documents may be examined at the following location: City of Bixby, Oklahoma 116 W Needles Bixby, Oklahoma 74008 An electronic copy may be obtained via email from Shannon Duran at the City of Bixby. If you wish to bid proposals on the project, please email For security reasons, you must enable JavaScript to view this E-mail address. and request a PDF set of the Request for Proposal (R.F.P.) For Janitorial Services for the Bixby Municipal Building. Alternate delivery arrangements can be made by calling Shannon at 918-366-0405. You must contact Shannon to be placed on the Bidder’s List so the City can ensure you receive all addenda and other pertinent bidding information. Respondents must attend a walk-through on February 4, 2025, at 10:00 a.m. at the Bixby Municipal Building, 211 N. Cabaniss Ave, Bixby, Oklahoma 74008. The Owner reserves the right to waive any informality or to reject any or all Request for Proposals. The sealed proposal of each bidder shall be accompanied by the following: Description of Company: An introductory letter including background on Respondent’s company, number of years in business, types of businesses served, and business locations.  Clearly indicate the designated contact and authorized representative (principal-in-charge) with mailing address, business telephone, emergency telephone, e-mail, and facsimile numbers; Cost of Services: A fixed monthly cost for the services identified in the scope of Work and summarized on the Attached Proposal Form; References: At least three recent references documenting the Respondent’s experience.   Each reference should include the individual’s name, title, company, current telephone number, and number of years served by Respondent and in what capacity; List of Companies: A list of all companies where Respondent is currently providing janitorial service; Qualifications of Personnel: Information on the experience and/or qualifications of the personnel to be assigned to project. Submit one (1) original and two (2) copies of your proposal. Proposals are to be submitted inside a sealed envelope marked on the outside with “Janitorial Services for Municipal Facilities”. All proposals must be received, at the City Clerk’s Office, no later than 4:00 p.m. on Monday, Feb. 17, 2025. No late or faxed proposals will be accepted. Bid proposals received more than ninety-six hours, excluding Saturdays, Sundays, and holidays, before the time set for opening of bids, as well as bids received after the time set for opening of bids, will not be considered and will be returned unopened. No bidder may withdraw his bid within sixty (60) days after the actual date of the opening. 1/17/25                                                                                                             Shannon Duran Date                                                                                                     Shannon Duran, City Clerk _______________________________________________________________________________________________ Addendum #1 February 12, 2025 To:                  All Bidders Project:          Janitorial Services for Bixby Municipal Building Subject:         Revised Request for Proposals (RFP) This addendum is issued as part of the Contract Documents for this project, and amends only those items specifically defined herein. This addendum must be attached to the front of your set of Bid Documents. In preparing bids, the Bidder shall take into consideration the following items.Information shown herein supersedes requirements issued under previous dates. Item #1-Scope of Project: Provide Janitorial Services for one Municipal Buildings as described on the Request for Proposal. Item #2- Security Window Protective Glass: Contractor must purchase, provide appropriate care, and adhere to the cleaning instructions in Attachment “A” for all specialized glass. Contractor to supply approved disinfectant and shall protect all glass materials. Counter Windows Drive-Thru Windows Utility Billing Supervisor Windows Attachment “A” Recommended cleaning/Polishing Solutions as proposed in Attachment: **ANY SOLUTIONS WITH AMNONIA/BLEACH WILL DAMAGE PRODUCT** 210 Plastic Cleaner & Polish Brilliance Acrylic Cleaner and Polish Mild Detergents like Dawn Dish Soap Item #3-Dusting and cleaning of6 Television Screens: Daily Cleaning: Dusting and cleaning all Television screens and other equipment in Conference Room, Council Chambers, and Entry Foyer. Must use microfiber cloth only. Contractor must supply all cleaning equipment and supplies to complete the scope of work.  This includes, but is not limited to dusting supplies, dusting cloths, polishes, and vacuum cleaners. Item #4- Calendar: VII. Calendar Issue RFP to Potential Bidders                      Jan. 15, 2025 (on or about) Walk Through Feb 4th, 2025 at 10 a.m. Deadline for Proposals                                   Feb 18th, 2025 at 4 pm Contract before Council                                 March 10 th , 2025 Award of Contract                                           Immediately after Council approval Start of Contract                                              April 1, 2025 Item #5- XI. Submittal Requirements and Contact Information Submit one (1) original and two (2) copies of your proposal. Proposals are to be submitted inside a sealed envelope marked on the outside with “Janitorial Services for Municipal Facilities”. All proposals must be received, at the city clerk’s office, no later than 4:00 p.m. on Tuesday, Feb. 18, 2025. no late or faxed proposals will be accepted. *Note: Address to submit bids will be effective as of 2/13/25* City of Bixby, City Clerk’s Office, 111 Cabaniss Ave., Bixby, Ok. 74008 Attention: Shannon Duran, City Clerk For security reasons, you must enable JavaScript to view this E-mail address. 918-366-4430 Acknowledgment of Addendum: CONTRACTOR: By _______________________________________________________________________________________________ Addendum #2 February 18, 2025 To:                  All Bidders Project:          Janitorial Services for Bixby Municipal Building Subject:          Revised Request for Proposals (RFP) This addendum is issued as part of the Contract Documents for this project, and amends only those items specifically defined herein. In preparing bids, the Bidder shall take into consideration the following items.    Information shown herein supersedes requirements issued under previous dates. City Offices are closed due to inclement weather and for the safety of staff and our citizens. *All janitorial service bids will now be due by 2/20/25* Item #1- Calendar: VII. CALENDAR Issue RFP to Potential Bidders                          Jan. 15, 2025 (on or about) Walk Through                           Feb 4th, 2025 at 10 a.m. Deadline for Proposals                          Feb 20th, 2025 at 4PMContract before Council                    March 10 th , 2025 Award of Contract                                      Immediately after Council approval Start of Contract                                                  April 1, 2025 All proposals must be received, at the City Clerk’s Office, no later than 4:00 P.M. on Tuesday, Feb. 20, 2025. No late or faxed proposals will be accepted. *Note: Address to submit bids will be effective as of 2/13/25* City of Bixby, City Clerk’s Office, 111 Cabaniss Ave., Bixby, Ok. 74008 Attention: Shannon Duran, City Clerk For security reasons, you must enable JavaScript to view this E-mail address. 918-366-4430 Publication Date/Time: 1/17/2025 8:00 AM Closing Date/Time: 2/20/2025 4:00 AM Addendum Date/Time: February 12, 2025 Pre-bid Meeting: February 4, 2025, at 10:00 a.m Contact Person: Shannon Duran, Sduran@bixbyok.gov or 918-366-0405

Commodity Codes

• NAICS 561720Janitorial Services

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