Project Information

Bid Title

Hydraulic Cylinder Repairs for the Division of Inventory & Stores

Issuing Agency

City of Buffalo

Location

New York

Published Date

Apr 17, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	Hydraulic Cylinder Repairs for the Division of Inventory & Stores
Category:	City of Buffalo Bids & RFPs
Status:	Open

Publication Date/Time: 4/17/2026 2:30 PM Closing Date/Time: 5/5/2026 11:00 AM Bid Opening Information: May 5, 2026 @ 11:00AM Contact Person: Rich Davis: [email protected] Related Documents: 26.04.17 Hydraulic Cylinder Repairs

Attachment Preview

CITY OF BUFFALO

NEW YORK

DEPARTMENT OF ADMINISTRATION, FINANCE, POLICY & URBAN AFFAIRS

DIVISION OF PURCHASE

65 NIAGARA SQUARE, ROOM 1901 CITY HALL

BUFFALO, NY 14202

PHONE (716) 851-5222 FAX (716) 851-5231

SPECIFICATIONS

FOR

HYDRAULIC CYLINDER REPAIRS

FOR THE

DIVISION OF INVENTORY & STORES

DATE ISSUED: APRIL 17, 2026

BID OPENING: MAY 5, 2026

AT 11:00 A.M.

RICH DAVIS

1

CITY OF BUFFALO

DEPARTMENT OF ADMINISTRATION, FINANCE, POLICY & URBAN AFFAIRS

DIVISION OF PURCHASE

65 NIAGARA SQUARE, ROOM 1901 CITY HALL

BUFFALO NY 14202

REGULATIONS

FOR ENTERING FORMAL PROPOSALS FOR MATERIALS, SUPPLIES, EQUIPMENT, AND;

SERVICES

1. METHOD OF TENDERING PROPOSALS.

(A) ALL BIDDERS MUST TENDER THEIR PROPOSAL ON THE FORM FURNISHED WITH

THESE SPECIFICATIONS and shall execute the form in ink or typewriter, without alteration or

additions of any kind. Except for catalogs or other descriptive literature specified or requested, ANY

LETTERS OR OTHER PAPERS ATTACHED TO PROPOSALS OR SUBMITTED UNDER

SEPARATE COVER CONTAINING CONTINGENT CLAUSES OR MODIFICATIONS TO THESE

SPECIFICATIONS WILL NOT BE ACCEPTED. Any deviation or minor points of variance shall be

specifically shown and stated in the space provided on the bid sheet or on a separate sheet of paper, and

only those deviations or minor variations contemplated or permitted thereby will be considered.

(B) No person, co-partnership, or corporation, shall submit more than one proposal, either directly or

by agent. Each bidder shall sign said proposal with his/her full name, in his/her own handwriting, and, if

a partnership, each partner must sign; if a corporation, the corporate name shall be signed, and signed and

acknowledged by a duly authorized officer thereof.

(C) A bid bond, certified check, bank draft or letter of credit must accompany a bid under

$250,000.00. If the total dollar amount of the bid exceeds $250,000.00, then only a bid bond is

acceptable, otherwise, a certified check, bank draft or letter of credit shall be for ten percent (10%) of the

amount bid. Bid bond running to the City of Buffalo to be executed by bidder as principal and by duly

incorporated company authorized to guarantee performance of the contract, and to do business in the State

of New York, as surety, in the penal amount of not less than ten percent (10%) of the bid, conditioned that

if the bid accompanying the bond shall be accepted, the principal named in such bond will, whenever

required, enter into a written contract for the performance of the contract in accordance with conditions as

provided in the plans and specifications and will furnish the required security for the faithful performance

of the contract as specified, and the penal sum of such bid bond, in the amount of one hundred percent

(100%) shall be and become the minimum amount of the damages suffered by the City as liquidated

damages, if the bidder whose bid is accepted shall fail to enter into a contract with the City and give

security for the performance of the contract as required, upon notice to him as in said plans and

specifications prescribed. The amount of the aforementioned bid bond, certified check, bank draft or

letter of credit, shall be based on the total amount of the bid arrived at by the addition of the totals for all

groups or units bid upon. Whenever bidder submits proposals for items aggregating less than $20,000.00,

no security need accompany the proposal.

(D) “Energy Star”

For all applicable products bidders must submit with their bid a statement indicating that all

products purchased will bear the “Energy Star” label as awarded by the U. S. Environmental Protection

Agency and U. S. Department of Energy.

2

(E) If bidder finds it necessary to purchase a product that does not bear the “Energy Star” label the

bidder or the respective Department or Agency must include a written statement indicating the reason

“Energy Star” products cannot be used, and a comparison of the initial and operating cost differential

during the useful life of the “Energy Star” rated product and the non-rated product.

(F) All bidders must submit with their bid a statement indicating that they will work toward a

minority workforce goal of 25%, and woman workforce goal of 5%. In addition, a statement must

be submitted indicating that the bidder will work toward a business utilization goal for minority

business enterprise of 25% and woman business enterprise of 5%.

Forms EEO-2A and 2B are enclosed and must be completed and returned with your

proposal.

2. QUALIFICATIONS FOR BIDDER.

Ordinarily, proposals are not considered from bidders on supplies, material or equipment, if the

bidder or manufacturer of same is in bankruptcy, or in the hands of a receiver at the time of tendering a

proposal or at the time of entering into a contract, but the Director of Purchase reserves the right to accept

or reject such proposals in the best interest of the City. No bid shall be accepted from any person or

corporation that is in arrears to the City upon any debt or contract.

3. CONTRACT AND BOND.

FOR THE PURPOSE OF THIS BID, A PERFORMANCE BOND WILL NOT BE REQUIRED

WHEN ENTERING INTO A CONTRACT, HOWEVER, BID SURETY (BID BOND, CERTIFIED

CHECK, BANK DRAFT OR IRREVOCABLE LETTER OF CREDIT) FOR 10% OF TOTAL

AMOUNT IS REQUIRED WHEN SUBMITTING A BID IN THE AMOUNT OF $20,000.00+.

(A) The successful bidder will be required to enter into a contract and furnish a bond guaranteeing the

faithful performance of the contract in the penal amount of the contract price, such bond to be executed

by the bidder as principal, and by a duly incorporated company authorized to guarantee the performance

of the contract and to do business in the State of New York as surety. Said bond to be approved by the

Corporation Counsel as to form and by the Comptroller of the City of Buffalo as to sufficiency of the

bond. The amount of the performance bond shall be based on the total amount of the contract, arrived at

by the additions of the totals for all groups or units listed thereon.

(B) ALTERNATIVES TO PERFORMANCE BONDS. Where the cost for the purchase of

materials, supplies or equipment does not exceed two hundred fifty thousand dollars ($250,000.00), the

head of the City agency charged with the execution of the contract may, in his/her discretion, waive the

requirement of a performance bond and authorize instead the submission of a certified check, bank draft

or letter of credit in the amount of fifty percent (50%) of said cost. Where the cost of such purchase

exceeds two hundred fifty thousand dollars ($250,000.00), the Common Council may, upon the

recommendation of the head of the city agency charged with the execution of the contract, waive the

requirement of a performance bond and authorize instead the submission of a bank draft, certified check

or letter of credit in the amount of fifty percent (50%) of said cost.

(C) EXCEPTIONS. Wherever the total of items awarded to any bidder is less than $20,000.00,

purchase orders will be issued and no performance bond will be required. This exception does not apply

where a trade-in is involved. In such cases the gross total quoted amount shall be the determining figure.

A bond, or other security, shall be required when the amount is $20,000.00 and over.

3

4. DISCOUNT.

Bidder will please specify cash discount, if any; discount period to begin with receipt of invoice

in the office of the Division of Purchase. The cash discount is not to be considered in determining the

low bid, except where bids are otherwise identical.

5. PAYMENT.

Payment for material, supplies or equipment called for herein shall be made within thirty (30)

days after approved completion of contract and the rendition of proper invoice to the Division of

Accounting, 65 Niagara Square, Room 1214 City Hall, Buffalo, New York 14202.

6. PATENT INFRINGEMENT.

The Contractor shall agree to indemnify and save harmless the City of Buffalo, its servants,

agents and employees from any and all suits or action at law or in equity, which may hereafter be brought

against them or either of them, for, or on account of, the infringement, or alleged infringement, of any

patent or patent rights upon or pertaining to any of the articles described herein.

7. GENERAL.

(A) The Contractor will not be allowed to take advantage of any errors or omissions. The Director of

Purchase reserves the right to reject any and all bids on any or all items in the proposal and to waive any

informality. In case of error, unit price governs.

(B) Should there be any question concerning these specifications, or the intent of these specifications,

the prospective bidder shall apply to the Director of Purchase for such information.

(C) These regulations, specifications, invitation for bids, and the proposal are deemed to be

incorporated in the contract.

(D) The Division of Purchase reserves the right to award by item, or as a whole, or to reject any or all

bids.

8. TAXES.

Quotations shall not include any New York Sales Tax as municipalities of New York State are

not subject to this tax. No Federal Tax of any kind shall be included unless the Federal Law specifically

levies such tax against purchases made by the political subdivisions of a State.

9. TITLE.

Contractor must transfer a good and incontrovertible title to all equipment furnished hereunder

free and clear of all liens and encumbrances of whatever name and nature.

10. ASSIGNMENT AND SUBCONTRACTING

Pursuant to Article 22, Section 22-9 of the City Charter, no contractor awarded a contract

pursuant to bids shall assign or subcontract any part of such contract to any person, firm or corporation by

whom a proposal was submitted to the City for the same contract. In any event, no contractor shall

assign, transfer or otherwise dispose of the within contract, or any part thereof, or any right, title or

4

interest thereunder, without the prior written consent of the Director. Any such purported action without

such consent shall be null and void.

11. SUBCONTRACTOR LIST.

The successful bidder shall submit a list of proposed subcontractors to the Director of Purchase

for his approval and obtain his written consent thereto prior to the execution of the contract.

12. NATIONALLY KNOWN CORPORATIONS.

The Director of Purchase reserves the right to determine which corporations are to be designated

as nationally known, and his decision will be final.

13. DELIVERY DATE, PENALTIES AND EXTENSIONS OF TIME.

The delivery date shall be considered by the Director of Purchase in making the award. Such

delivery date shall be of the essence of the contract.

If the contractor and/or supplier fails to complete the contract within the specified delivery date or

within any extensions thereof granted in accordance with this section, the City may elect to permit the

contractor and/or supplier to proceed with and complete the contract, provided, however, that in any such

case such permission shall not be deemed a waiver in any respect by the City of the contractor’s and/or

supplier’s liability for damages or expenses thereby incurred by the City as a result of the failure to

complete delivery within the specified time, but such liability shall continue in full force against the

contractor and/or supplier as if such permission had not been granted.

In order to avoid all controversy in the determination of actual damages or expenses to the City

for the delay in completion of the contract by reason of the City’s election not to terminate the right of the

contractor and/or supplier to proceed with the completion of the contract, the contractor and/or supplier

and their surety shall be liable for and shall pay or allow to the City a sum equal to one percent (1%) of

the total amount of the contract per day as fixed and agreed liquidated damages for each and every

calendar day, Sundays and holidays included, after the date fixed for delivery during which time the

contract shall remain incomplete, and any such damages and expenses may be deducted by the City from

any payment or payments then due or thereafter to fall due to the contractor and/or supplier.

No extension of time for completion of this contract shall be granted unless the contractor and/or

supplier shall make written application to the Director of Purchase no later than five (5) calendar days

prior to the specified delivery date for an extension of time to complete delivery and the Director of

Purchase shall have granted such extension in writing no later than the date upon which delivery was to

have been made. The granting of any such extension and the length of time thereof shall be in the sole

discretion of the Director of Purchase.

14. NON-COLLUSIVE BIDDING CERTIFICATION.

If the bidder is a corporation, the execution of the non-collusive certification in the form of

proposal shall be deemed to include the signing to non-collusion as the act and deed of the corporation.

No bid shall be considered for an award nor will any award be made to a bidder where the

proposal does not include the statements as to non-collusion as set forth in the form of proposal herein,

provided however, that if in any case the bidder cannot make the foregoing certification, the bidder shall

so state and furnish with the bid a signed statement which sets forth in detail the reasons therefor. In such

5

Commodity Codes

• NAICS 333995Fluid Power Cylinder and Actuator Manufacturing
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.