Project Information

Bid Title

Thorncreek Golf Course Reel Grinder Replacement

Issuing Agency

City of Thornton

Location

Colorado

Published Date

Mar 18, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Solicitation number	Status	Due	Description	Attachments
136-26C	Active	3/25/2026 4:30 PM	Thorncreek Golf Course Reel Grinder Replacement	Solicitation Document Appendix No. 1 Standard Proposal Considerations Appendix No. 2 PO Terms and Conditions Addendum No. One

Attachment Preview

REQUEST FOR PROPOSAL (RFP)

RFP No. 136-26C

THORNCREEK GOLF COURSE

REEL GRINDER REPLACEMENT

Purchasing Analyst of Record: Joshua Houston

Joshua.Houston@thorntonco.gov

City Hall – 2nd Floor

Contracts and Purchasing Division

9500 Civic Center Drive

Thornton, CO 80229-4326

Main Phone: (303) 538-7325

RFP No. 136-26C

Thorncreek Golf Course Reel Grinder Replacement

TABLE OF CONTENTS

A.1 SCHEDULE OF EVENTS:............................................................................................... 4

A.2 PURCHASING ANALYST OF RECORD: ....................................................................... 4

A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS: .................................................. 4

B.1 CURRENT STATE: ......................................................................................................... 5

B.2 GOALS FROM THIS RFP: .............................................................................................. 5

B.3 GENERAL SCOPE OF WORK: ...................................................................................... 5

B.4 MINIMUM FUNCTIONAL REQUIREMENTS: ................................................................. 6

B.5 TRADE-IN: ...................................................................................................................... 6

B.6 F.O.B. POINT: ................................................................................................................. 7

B.7 DELIVERY CONSIDERATIONS: .................................................................................... 7

B.8 INVOICING REQUIREMENTS: ....................................................................................... 7

B.9 VENDOR PERFORMANCE MANAGEMENT: ................................................................ 7

B.10 COOPERATIVE PURCHASING: .................................................................................. 7

C.1 INSTRUCTIONS FOR ANSWERING QUESTIONS: ....................................................... 8

C.2 PROPOSAL QUESTIONS: ............................................................................................. 8

D.1 PRICING INFORMATION: ............................................................................................ 11

D.2 BEST AND FINAL OFFER:........................................................................................... 11

D.3 PRICING:....................................................................................................................... 11

D.4 PROPOSAL ITEMS: ..................................................................................................... 12

E.1 PROPOSAL POSTED LOCATIONS: ............................................................................ 13

E.2 PROPOSAL QUESTIONS:............................................................................................ 13

E.3 ADDENDA:.................................................................................................................... 13

E.4 SUBMISSION OF PROPOSALS:.................................................................................. 13

E.5 DOCUMENTS FOR FINAL VENDOR SUBMISSION:................................................... 14

E.6 CONFIDENTIAL AND PROPRIETARY INFORMATION: ............................................. 14

E.7 LATE PROPOSAL SUBMISSIONS: ............................................................................. 15

E.8 AWARDS:...................................................................................................................... 15

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RFP No. 136-26C

Thorncreek Golf Course Reel Grinder Replacement

E.9 ACCEPTANCE PERIOD: .............................................................................................. 16

E.10 EVALUATION OF PROPOSALS: ............................................................................... 16

E.11 EVALUATION CRITERIA:........................................................................................... 16

E.12 POST AWARD PURCHASE ORDER: ........................................................................ 17

E.13 PURCHASE ORDER TERMS AND CONDITIONS: .................................................... 17

E.14 STANDARD PROPOSAL CONSIDERATIONS: ......................................................... 17

F.1 ACCEPTANCE AND ADDENDA ACKNOWLEDGEMENT FORM: .............................. 18

F.2 REFERENCES AND AUTHORIZATION AND RELEASE FORM: ................................ 19

G.1 PURCHASING MANAGER FORM: .............................................................................. 20

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RFP No. 136-26C

Thorncreek Golf Course Reel Grinder Replacement

SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL

SUMMARY OF NEEDS

A.1 SCHEDULE OF EVENTS:

The following is a list of important items, dates, and times that pertain to this solicitation. All times

listed below are in reference to the local Thornton, Colorado time.

Solicitation Item

Proposal Issued

Deadline to Submit Questions

Response to Written Questions

Proposal Due Date

Tentative Award Date

Date

03/09/2026

03/16/2026

03/18/2026

03/25/2026

04/01/2026

Time

4:30 P.M.

4:30 P.M.

A.2 PURCHASING ANALYST OF RECORD:

The Purchasing Analyst of Record for this solicitation will be the central point of contact

throughout the solicitation process. All questions and inquiries must be submitted in writing via

a direct email to the Purchasing Analyst. No communication is to be directed to any other

Thornton personnel.

The Purchasing Analyst of Record’s contact information is as follows:

Name: Joshua Houston

Title: Senior Purchasing Analyst

Email: Joshua.Houston@thorntonco.gov

A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS:

The City of Thornton, CO (“Thornton”) is seeking proposals from interested firms for the

purchase and installation of a new reel grinder system for Thornton’s golf course maintenance

facility. As part of this solicitation, Thornton is also offering its current reel grinder for trade-in.

The remainder of this page has been left blank intentionally.

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RFP No. 136-26C

Thorncreek Golf Course Reel Grinder Replacement

CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS

B.1 CURRENT STATE:

The Thorncreek Golf Course (“Thorncreek”) is an eighteen (18)-hole golf course and practice

facility owned and operated by Thornton. Thorncreek’s maintenance facility is responsible for

servicing all reel mowing equipment used in daily course operations. The maintenance facility

currently utilizes a Foley United ACCU-PRO 632 reel grinder, which is nearing the end of its

service life.

Thornton seeks proposals for a modern replacement reel grinding system that improves

throughput, automation, operator safety, and grinding precision.

B.2 GOALS FROM THIS RFP:

The replacement reel grinder should:

a. Increase reel grinding throughput and reduce service time per cutting unit.

b. Improve automation and ease of operation.

c. Enhance operator safety and dust containment.

d. Provide consistent, precise spin and relief grinding.

e. Deliver long-term durability.

f. Have an operational footprint similar to the existing Foley United ACCU-PRO 632, as the

maintenance facility has limited available floor space beyond the existing equipment

footprint.

Mower uptime and consistent reel performance are critical to maintaining ideal playing conditions

on the golf course.

Thornton seeks proposals from qualified manufacturers and distributors offering reel grinding

systems that meet or exceed the minimum functional requirements outlined below in

Section B.4.

B.3 GENERAL SCOPE OF WORK:

The awarded Vendor shall:

a. Supply one (1) new reel grinder system.

b. Deliver and install equipment at Thorncreek’s maintenance facility, located at 13555

Washington St, Thornton, CO 80241.

c. Provide complete operational and maintenance documentation.

d. Include all necessary components for full operation (including any required automation

modules, relief systems, safety enclosures, and dust management systems).

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Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors

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