Project Information

Bid Title

Pit Run Gravel

Issuing Agency

Mc Lennan County

Location

Texas

Published Date

Jan 29, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

Bid 26-001

Original Source

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Bid Documents

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Project Description

Bid Number:	Bid 26-001
Bid Title:	Pit Run Gravel
Category:	County Bids
Status:	Open

Publication Date/Time: 1/22/2026 8:00 AM Publication Information: Waco Tribune-Herald Closing Date/Time: 2/19/2026 2:00 PM Submittal Information: Hard Copy in a sealed Package or Envelope Bid Opening Information: Delivered to Purchasing Pre-bid Meeting: None Contact Person: Ken Bass Director of Purchasing 254-259-5627 Business Hours: 08:00 am to 5:00 pm Related Documents: McLennan County BID26-001 - Pit Run Gravel Packet

Attachment Preview

McLennan County

Purchasing Agent, Ken Bass

214 North 5th Street

Waco, TX 76701

Phone: 254-759-5627

Fax: 254-757-5068

E-mail: ken.bass@mclennan.gov

McLennan County, BID 26-001

PIT RUN GRAVEL, PICK-UP AND LOAD

Bid Release:

January 22, 2026

Date and Time Bid is Due:

No Later Than

February 19, 2026

2:00 P.M.

MCLENNAN COUNTY, BID26-001- Pit-Run Gravel, for all McLennan County Road & Bridge Precinct(s)

Page 1 of 12

1. INSTRUCTION TO BIDDER

1.1. To obtain specifications or bid packet, information for this Solicitation, information can be downloaded at the

McLennan County website; Link: https://www.co.mclennan.tx.us/Bids.aspx or by contacting, Tim Cubos, by phone at

254.757.5016 or by email at Tim.Cubos@mclennan.gov

1.2. It is the Bidder’s responsibility to check the McLennan County website, frequently for any possible updates or

Addenda/Amendments that may be issued. Link: https://www.co.mclennan.tx.us/Bids.aspx

1.3. Bidder may submit general/clarification questions by Thursday February 5, 2026, 5:00pm CST, concerning

contract or bid specifications or requirements to the Contract Administrator’s email. Vendors are encouraged to

submit your questions as soon as possible to allow adequate time for answers and any issues that may arise.

2. SUBMISSION OF BID

2.1. Submit one (1) original bid response and one (1) duplicate/copy of the bid response. The original and

copy can be in the same envelope and should be clearly marked as “Original” and “Copy”.

2.2. Sealed bids shall be received by the McLennan County Purchasing Department prior to closing date and time

Thursday, February 19, 2026; 2:00pm (CST)

2.3. Late bid(s) or bid(s) not received by closing date and time shall NOT be considered. McLennan County is not

responsible for the lateness of mail carriers, weather conditions, etc.

2.4. Emailed or faxed bid response(s) shall NOT be accepted.

2.5. Bids shall be received, in a sealed envelope, box or container, at the address below, clearly and plainly marked:

Company Name and Address

McLennan County Purchasing Department

“BID26-001 Pit Run Gravel”

214 N. 5th Street

Waco, TX 76701

2.6. Bid opening will take place in the Purchasing Department, 214 N. 5th Street, Waco, TX 76701, Thursday, February

19, 2026, following 2:00pm closing date and time at which time bids will be opened and read aloud.

2.7. Bid Withdrawal, Bid Change and Alternate Bid

a. Bidders may withdraw Bid(s) at any time prior to the official opening.

b. To guarantee the authenticity of the change, responding bidder, shall initial alterations made prior to bid

opening date and time.

c. After the official opening, bids may not be amended or altered and may not be withdrawn without the approval

of Commissioners Court.

d. McLennan County reserves the right to accept or reject, in part or in whole, any bids submitted; and to waive

any technicalities, informalities or defects if deemed in the best interest of the County.

2.8. Scanned or Re-typed Response: If, in its response, the responding bidder, either electronically scans, re-types,

or in some way reproduces the County’s published bid package, then in the event of any conflict between the terms

and provisions of the County’s published bid package, or any portion thereof, and the terms and provisions of the

response made by the Bidder, the County’s bid package as published shall control. Furthermore, if an alteration of

any kind to the County’s published bid package is only discovered after the contract is executed and is or in not being

performed, the contract is subject to immediate cancellation.

2.9. No Commitment by McLennan County: This Invitation to Bid, does not commit McLennan County, to award any

contact, or to pay any costs associated or incurred in the preparation and response to this bid, to procure or contract

for the requested good(s) and/or service(s).

MCLENNAN COUNTY, BID26-001- Pit-Run Gravel, for all McLennan County Road & Bridge Precinct(s)

Page 2 of 12

3. GENERAL PROVISIONS

3.1. In accordance with Texas Local Government Code 262.027(e), McLennan County Commissioners Court, may award

contracts for the purchase of road construction material to more than one bidder if each of the selected bidders

submits the lowest and best bid for a particular location or type of material.

Link: https://statutes.capitol.texas.gov/docs/LG/htm/LG.262.htm

3.2. The period for acceptance of this Bid will be thirty (30) calendar days unless the bidder notes a different period for

McLennan County Commissioners Court, approval.

3.3. Exceptions: Bid speaks for itself. Bidders who are taking exception to any terms, conditions, requirements or

specifications of this bid, must clearly state in writing such exception(s) and should be included where indicated in

subsection 7.15. McLennan County will be the sole judge of the acceptability of any exception noted, and is not

bound to consider any bid submitted with exceptions.

3.4. Alternates: Trade names are used solely for the purpose of setting minimum standards of quality and performance

and are not to be construed as exclusionary. Bidders are encouraged to contact the McLennan County Purchasing

Department, Contract Administrator, prior to the bid opening for the purpose of clarifying specifications.

3.5. Evaluation Criteria: The bid award will be based on, but not limited to, the following factors:

a.

Response to bid specification.

b.

Vendor, experience, reputation and ability to perform requested goods and/or services.

c.

Vendor’s past performance record/past relationship with the County.

d.

Location/availability of materials and

e.

Price/Cost.

4. CONTRACT SPECIFICATIONS and REQUIREMENTS

McLennan County may purchase Pit Run Gravel for the McLennan County Road and Bridge Precincts

suitable for use as road base loaded in County trucks and trailers at the Bidders plant.

4.1.

Specification: Pit Run Gravel, materials shall meet Texas Department of Highways and Public

Transportation Latest Edition Standard Specifications for Construction of Highways, Streets and Bridges”

Item No. 247. Ref Link: https://ftp.dot.state.tx.us/pub/txdot-info/cmd/cserve/specs/2014/standard/s247.pdf

4.2. Substitution(s): Any catalog number, brand name or manufacturer’s reference used is considered to be descriptive

not restrictive and is indicative of the type and quality the County desires to purchase. Bids on similar items of like

quality shall be considered if the bid is properly noted and a full description is enclosed. If a notation of substitution

is not made, it is assumed that the vendor is bidding the specified item.

4.3. Equipment: Vendor shall provide machinery, tools, and equipment necessary for proper execution of pick-up

orders, to be loaded on McLennan County truck(s) and/or trailer(s).

4.4. Testing: If the materials and loading thereof are inspected by a commercial testing laboratory, the same will be

designated by, and at the expense of the County.

4.5. Rejection of Material: McLennan County reserves the right to reject material that, in the County’s opinion,

contains excessive fines, dust, clay-like particles or other deleterious material.

4.6. Pick-Up (loading):

a. Loading of materials will be only “as needed”.

b. An approximate twelve (12) hour advanced notice may be given, prior to an order pick-up.

4.7. Pick-Up (loading) Ticket:

MCLENNAN COUNTY, BID26-001- Pit-Run Gravel, for all McLennan County Road & Bridge Precinct(s)

Page 3 of 12

a.

A loading ticket shall accompany each load with the information below:

Name and address of the vendor

Name and address of the receiving department

McLennan County purchase order number(s)

5. CONTRACT COST/PRICING BID WORKSHEET (shall be completed and submitted with bid response)

5.1. Respondent General Information:

Company Name:

Doing Business As (DBA, if applicable):

FEI/SSN:

DUNS Number:

(If Applicable: Federal (SAM) Number)

5.2. Respondent Contact Information:

Address:

City:

Contact Name:

E-Mail:

State:

Contact Title:

Phone Number:

Zip Code:

5.3.

Acknowledge Addenda/Amendment: (if applicable): Yes

No

Number acknowledged:

5.4. In submitting a response, responding bidder(s) acknowledge the terms and conditions of BID25-003; and agree to

furnish labor, materials, equipment and services for the prices indicated below as a Net Price rate.

5.4.1.

5.4.2.

5.4.3.

5.4.4.

5.4.5.

5.4.6.

Net Pricing: The total price charge for the requested goods and/or services, after considering any added

or subtracted amount, to include but not limited to discounts.

Price and Cost response shall include all expenses, to include but not limited to, any freight or “make ready”

charges and pick-up or delivery to all McLennan County Road and bridge precinct(s) or designated jobsite

location(s) throughout McLennan County.

McLennan County is exempt from taxes; therefore, taxes shall not be included in the bid price and cost

submitted.

Quantities: All quantities listed throughout this bid are estimated quantities only and are not binding

quantities for McLennan County.

Contingencies: The County shall hold the successful bidder to bid pricing, in response to this bid.

Additional charges for contingencies discovered by the vendor at any time after the date of opening of this

bid will not be considered for payment by the County.

Prices should remain effective until February 17, 2026.

MCLENNAN COUNTY, BID26-001- Pit-Run Gravel, for all McLennan County Road & Bridge Precinct(s)

Page 4 of 12

5.5.

Pit Run Gravel:

Item Description

Estimated

Qty.

U.O.M.

5.5.a. Pit Run Gravel – Ton(s)

Minimal Order Quantity

Notes

12,500

Per Ton

$

Price

5.5.b. Pit Run Gravel – Cubic Yard(s)

Minimal Order Quantity

Notes

9,260

Per Cubic Yard $

5.6. Physical Location of Plant and Material:

Address:

City:

State:

Zip Code:

Notes:

5.7. Point of Contact for placing and verifying orders:

Name:

Email:

Phone Number:

Notes:

The undersigned, as bidder, agrees if this bid is accepted, to furnish any and all items upon which prices are offered,

at the price(s) listed above, according to the requested requirements and specifications.

Printed Company Name:

MCLENNAN COUNTY, BID26-001- Pit-Run Gravel, for all McLennan County Road & Bridge Precinct(s)

Page 5 of 12

Commodity Codes

• NAICS 212321Construction Sand and Gravel Mining
• NAICS 238910Site Preparation Contractors
• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local

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