Project Information

Bid Title

Banners, Brackets, Installation & Maintenance Services CEC Form 50 CEC Form 55

Issuing Agency

The Port of Los Angeles

Location

California

Published Date

Feb 18, 2026

Closing Date

Mar 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

13121

Original Source

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Bid Documents

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Project Description

Bid #:	13121
Due Date (Before 2 p.m.):	03/04/2026 @ 11:00 am
Buyer:	Danielle Nappi
Description:	Banners, Brackets, Installation & Maintenance Services CEC Form 50 CEC Form 55

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REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13121

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 11:00 AM ON: WEDNESDAY, March 04, 2026

SUBMIT BID TO:

SHIP TO ADDRESS:

By Hand or Mail:

Los Angeles Harbor Department

Purchasing Office, 1st Floor

500 Pier Α Street

Wilmington, CA 90744-6433

COMMUNITY RELATIONS

PORT OF LOS ANGELES/PO BOX 151

SAN PEDRO, CA 90731

Buyer: D. Nappi, Procurement Analyst

E-mail: dnappi@portla.org T: (310) 732-3890

ALL ITEMS REQUESTED MAY BE QUOTED AS ΑOR EQUAL

Item Quantity Unit DESCRIPTION

Unit Price

Extension

BANNERS, BRACKETS, INSTALLATION & MAINTENANCE SERVICES

BIDS are requested for the annual requirements of the Los Angeles Harbor Department for BANNERS,

BRACKETS, INSTALLATION & MAINTENANCE SERVICES to be furnished and delivered as may

be required upon the execution for a period of one-year from April 24, 2026 to April 23, 2027, including

two one-year renewal options, subject to the approval of the Executive Director.

Vendor shall provide banners, brackets, installation & maintenance on an as-needed basis at

selected sites in the Harbor Area. This contract will cover the purchase of custom-made banners,

mounting brackets, installation and maintenance of these items. Installation of banners/removal of

banners from City of Los Angeles owned light poles (or light standards) and will occur at various

times throughout the year as directed by the Director of Community Relations or designee. Pre-

determined locations of the City of Los Angeles light poles (or light standards) are located throughout

the Port of Los Angeles complex. The Port currently has approximately 520 poles/standards, which

are currently equipped for banners and flags.

Time of delivery: ___________________ days after receipt of order: Terms ______________________% discount ____________ days.

Affirmative Action – An approved AA plan or certification, if not on file, will be required prior to award of contract.

DECLARATION OF NON-COLLUSION: The undersigned certifies (or declares) under penalty of perjury that this quotation is genuine and not sham or collusive, or made in the interest or on behalf of any person, firm or

corporation not herein named; that the bidder has not directly or indirectly induced or solicited any other bidder to put up a sham bid, or any other person, firm or corporation to refrain from bidding, and the bidder has not in

any manner sought by collusion to secure to himself any advantages over other bidders.

NOTIFY:

J. Bautista

Firm Name _________________________________________________________________________________________________________

K-26-101

Mailing Address _____________________________________________________________________________________________________

City

State Zip

Phone No. __________________________________________ Fax No. _________________________________________

REMITTANCE ADDRESS - Unless bidder indicates otherwise the City will remit to the above address for items received.

The undersigned hereby agrees to furnish and deliver any or all items of goods or services in accordance with the terms, conditions, specifications and prices herein

quoted, INCLUDING THE GENERAL CONDITIONS THAT FOLLOWS. THIS BID MUST BE SIGNED.

_____________________________________________________________

Authorized Signature

__________________________________________________________________

Print Name and title

1

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13121

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 11:00 AM ON: WEDNESDAY, March 04, 2026

ANTICIPATED SCHEDULE:

The Port of Los Angeles anticipates that the banners will be changed no more than three (3)

times during the contract period. The Port will likely purchase at least one (1) additional set

(approximately 300 pieces) during the contract period.

Additional brackets will be purchased, as needed, to replace damaged units as well as new brackets

to complete the installation of banners. Banners and brackets will be turned over to and stored by

the successful bidder.

Estimated annual usage:

1. 300

EACH

$_____________

INSTALLATION & REMOVAL, per banner including attaching of hardware (upper and lower

pieces) and banner, and removal of existing banner and hardware, and any maintenance required

to service damaged banners. Work to be completed within 2-4 days of notification by the Director

of Community Relations or designee. (quantity based on 300 poles, 3 changes each.)

2. 300

EACH

$_____________

BANNERS, 3’ x 8’ banner, vertical, double-sided, custom designs, 4-color process, for use with

banner brackets/poles listed below. A set of banners will number approximately 300 and will

include from one (1) to four (4) designs, depending on theme. Finishing: top and bottom pole

pockets as appropriate for hardware used for 3’ x 8’ banner, wind slits. Artwork will be provided

by the Director of Community Relations or designee. Price includes purchase of created banner.

3.

LOT

$_____________

STORAGE, bidder to describe costs for storage of banners and brackets/poles when not in use.

Successful bidder will be responsible for maintaining accurate inventory of Port owned items and

will have them available for installation when needed.

4. 300

EACH

$_____________

CLEANING, of banners, both sides, as needed.

PERMITS/FEES, The successful bidder will be responsible for obtaining all necessary permits

through the City of Los Angeles Public Works Department, Street Services Division, street Use, or

California Department of Transportation (Caltrans). The Harbor Department is exempt from paying

fees. Please contact Street Use Division at (213) 473-4502 for further information.

2

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13121

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 11:00 AM ON: WEDNESDAY, March 04, 2026

BASIS FOR AWARD, The determination of the best regular responsible bidder will be based on a

combination of the following: The lowest total price for all estimated quantities including cost

descriptions for storage, and securing permits.

BIDDER INSTRUCTIONS

REQUEST FOR QUOTATION BIDDER RESPONSIVENESS. In order to be responsive, bidders shall

complete and return all Quotation documents requested by the Port, including addenda, specifications,

drawings and all forms.

It shall be the bidder’s responsibility to provide one (1) original and one (1) copy of the completed

Quotation documents. The original and all copies shall include all quotation documents requested by

the Port, including addenda, specifications, drawings and all forms.

The Purchasing Agent may deem a bidder non-responsive if the bidder fails to provide all Quotation

documents requested by the Port at the Quotation closing date and time.

PRICE GUARANTEE. Prices are maximum for the period of the contract. In the event of a price

decline, or should you sell the same materials under similar quantity and delivery conditions to the State

of California, or any County, Municipality or Legal District of the State of California at prices below those

specified herein, such lower prices are to be immediately extended to the Harbor Department.

ADDENDUMS. From time to time, the Harbor Department may deem it necessary to issue an

addendum(s) to modify or cancel a Bid Request. Such addendum(s) will be available on the Port of

Los Angeles internet website – www.portoflosangeles.org and the Regional Alliance Marketplace for

Procurement website – www.rampla.org. It is the responsibility of the bidder to be aware of and respond

to any such addendum(s) before the deadline of the applicable bid request. Failure to do so may deem

the bid non-responsive.

BID SUBMITTAL TIMELINESS

Bidders solely are responsible for the timeliness of their submittals. As such, bidders are cautioned to

budget adequate time to ensure that their bids are delivered at the location designated at or before the

deadline set forth above. Bidders are cautioned that matters including, but not limited to, traffic

congestion, security measures and/or events in or around the Harbor Department, may lengthen the

amount of time necessary to deliver the bid, whether the bid is submitted in person or by mail.

AWARD. The Harbor Department reserves the right to reject any or all Bids, award Bid as a whole,

split award or delete line items, as it may deem necessary, unless otherwise stated herein.

3

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13121

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 11:00 AM ON: WEDNESDAY, March 04, 2026

SUPPLIER CONTACT INFORMATION:

Contact Person: __________________________________________________

Title: ___________________________________________________________

Telephone No.: __________________________________________________

Fax No.: ________________________________________________________

E-Mail Address: ___________________________________________________

24 Hour Contact No.: ______________________________________________

CONTRACTUAL TERMS SECTION

ESTIMATED EXPENDITURE. Total expenditures under this contract are estimated to be $70,000.00

annually. No guarantee can be given that this total will be reached or that it will not be exceeded.

Vendor agrees to furnish more or less at the unit prices quoted in accordance with actual requirements

throughout the contract period, however, this amount may not be exceeded without prior written

approval from the Board of Harbor Commissioners.

QUANTITIES. The quantities stated herein are only estimates of the Harbor Department's

requirements. Vendor agrees to furnish more or less than the estimate in accordance with actual

needs as they occur throughout the contract period at the unit price(s) quoted, however, this amount

may not be exceeded without prior written approval from the Director of Purchasing. It is agreed that

the vendor shall have the right to reject orders exceeding 25% over the total estimates upon written

notification to the Director of Purchasing.

RENEWAL OPTION. State if you will grant the Harbor Department the option to extend any contract

awarded hereunder for a period of one or two additional years from the date of expiration, under the

same terms and conditions, subject only to price changes which can be justified by increases in

vendors costs but not to exceed the percentage stated below. Option(s) granted will not be

considered in awarding contracts.

__________ (YES or NO) Option granted for one additional year at a price increase not to

exceed __________%.

__________ (YES or NO) Option granted for second additional year at a price increase not to

exceed __________% over first option year prices.

It is agreed that if any renewal option granted herein is exercised, the City will notify the contractor prior

to the expiration date. Escalating factors in options will not be automatically granted. Any request for

an increase in price must be substantiated by corresponding increases in vendor’s costs, and

4

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13121

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 11:00 AM ON: WEDNESDAY, March 04, 2026

submitted, in writing, to the Director of Contracts & Purchasing. No increase will be granted without

prior approval of the Director of Contracts & Purchasing.

AUTHORIZED DISTRIBUTOR/DEALER. Bidder must indicate if it is an authorized factory

distributor/dealer for the manufacturer being quoted (please initial).

Yes: __________

No: __________

If bidder is not an authorized distributor/dealer, the bidder shall submit with its Quotation a formal Letter

of Certification from the manufacturer, stating that the manufacturer will honor any warranty claims by

the City for equipment, parts, and/or materials provided by the bidder.

The manufacturer will be responsible for any default of the supplier that is not corrected by the supplier

in a timely and efficient manner. This responsibility includes replacing incorrect or defective parts,

trouble shooting, and correcting problems that are traceable to the manufacturer.

NEW AND UNUSED. The equipment furnished shall be new and unused, current model.

ILLUSTRATIVE AND TECHNICAL DATA. When quoting other than the specified brand or when no

brand is indicated, Bidder must submit with bid, complete illustrative and technical data on materials or

equipment proposed to be furnished. Failure to furnish such data may void bid.

ARTWORK APPROVAL. All artwork is subject to the approval of the Director of Community Relations.

A pre-production sample may be required prior to delivery for approval of art work.

MATERIAL, EQUIPMENT, SERVICE

SPECIFICATION CHANGES. If provisions of the Specifications preclude bidder from submitting bid,

he may request in writing that the specifications be modified. Such request must be received by the

Purchasing Officer at least five (5) working days before bid opening date. All bidders will be notified by

Addendum of any approved changes in the specifications.

DEVIATION FROM SPECIFICATIONS. Specifications contained herein are to describe the

construction, design, size, and quality of the desired product and are not intended to be restrictive to

any particular product. If bidder proposes to furnish another product equal in quality and purpose, such

bids will be considered as long as they materially comply with the specifications. Each deviation from

the specifications must be stated in a letter, attached to bidder’s submittal. Failure to do so may void

bid.

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 339950Sign Manufacturing

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