Project Information

Bid Title

Classroom Furniture for Central Warehouse, Term Contract

Issuing Agency

Marion County School Board Purchasing

Location

Florida

Published Date

Dec 19, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

4154MF

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Marion County School Board Purchasing

Status
Active

Fiscal Year
2026

Primary Contact
Michelle Fritz

Title
Classroom Furniture for Central Warehouse, Term Contract

Secondary Contact
Garrett McCallum

Number
4154MF

Tertiary Contact
Ashley Clayton-Miller

Type
Invitation to Bid

Department
Purchasing

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
A.        SCOPE: The purpose and intent of this ten-month term contract is to secure firm pricing for classroom furniture as specified herein:

1.        Orders will be placed on an “As Needed Basis Only” throughout the term of the contract.

2.        Orders, when placed, are for delivery to the Central Warehouse only.

3.        Vendors are to complete the Proposal Form in Excel Format as it is written. The following will not be considered or accepted if submitted along with the Proposal Form and Required Forms: Memos, letters, or any other additional paperwork that may contain additional pricing, bulk pricing, different packaging pricing, minimums of any type, or that contains additional terms and conditions. If a vendor submits any additional information other than what is requested on the Proposal Form attachment of this bid, the submitted response may be deemed as non-responsive and subject to rejection.

4.        All containers are to be suitable for storage or shipment, and all prices shall include standard commercial packaging. All cartons must be palletized and shrink wrapped accordingly and free of dirt, sand, or other foreign particles upon delivery.

5.        Product Discontinuation or Change Notifications: Vendors are responsible for notifying Amelia Bray, Central Warehouse of any product discontinuation or product changes that occur.

6.        Tabulation will be posted on www.myvendorlink.com; we do not mail, e-mail, or fax copies of the results.
Samples are required if bidding other than what is specified: Refer to bid document titled “Bid 4154MF Classroom Furniture for Central Warehouse–TERMS AND CONDTIONS,” page 14, “P. BRAND NAMES” and page 15, “Q. SAMPLES, DEMONSTRATIONS & TESTING”. Each individual sample must be labeled with the bidder’s name, bid number, and item number. Failure of the bidder to either deliver required samples or to clearly identify samples as indicated may be a reason for rejection of the bid.
Vendors are to complete and submit the required “Proposal Form” and "Required Documents" located in the VendorLink Bid Documents. Please submit the Proposal Form document in Excel format.
ONLY ELECTRONIC SUBMISSIONS OF THIS BID WILL BE ACCEPTED. (MAILED, EMAILED, OR DELIVERED

IN-PERSON BID SUBMISSIONS WILL NOT BE ACCEPTED.)
THERE ARE SEVERAL CENTRAL WAREHOUSE BIDS RELEASED AT THE SAME TIME; PLEASE ENSURE ALL INDIVIDUAL SAMPLES ARE LABELED WITH BIDDER’S NAME, BID NUMBER, AND ITEM NUMBER. FAILURE TO EITHER DELIVER REQUIRED SAMPLES OR TO CLEARLY IDENTIFY SAMPLES AS INDICATED MAY BE REASON FOR REJECTION OF BID SUBMISSION.
SAMPLES OF ITEMS ARE TO BE DELIVERED TO MCSB CENTRAL WAREHOUSE/PURCHASING 2091 NE 35TH STREET, OCALA, FL 34479 – PRIOR TO THE BID OPENING DATE.
PLEASE NOTE: ALL SCHOOLS AND DEPARTMENTS FOR THE SCHOOL BOARD OF MARION COUNTY, FLORIDA ARE CLOSED FOR WINTER BREAK DECEMBER 22, 2025 THROUGH JANUARY 4, 2026. PLEASE PLAN ACCORDINGLY, AS NO DELIVERIES WILL BE ACCEPTED DURING THIS TIME.

Dates(All times are listed as EST )

Broadcast Date
12/19/2025 4:00 PM EST

Question End Date
1/6/2026 5:00 PM EST

Due Date
1/14/2026 2:00 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 3

Type	Name	Description	File Type
Invitation for Bid	Bid 4154MF Classroom Furniture for Central Warehouse - TERMS AND CONDITIONS.pdf	Bid 4154MF Classroom Furniture TERMS & CONDITIONS	PDF
Invitation for Bid	Classroom Furniture for Central Warehouse 4154MF - PROPOSAL.xlsx	Bid 4154MF Classroom Furniture PROPOSAL	Excel
Invitation for Bid	Bid 4154MF Classroom Furniture for Central Warehouse Term Contract - REQUIRED FORMS.pdf	Bid 4154MF Classroom Furniture REQUIRED FORMS	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
ITB Documents

Shipping
None

Terms and Conditions
See bid terms and conditions

Include Shipping in Price of Items
Yes

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 12

Code	Description
[420-30]	Furniture, General (Custom Made)
[425-48]	Furniture, Office (Custom Made)
[470-45]	Furniture, Special: Chairs, Stands, Stools, etc. (For Beds See Class 410)
[936-36]	Furniture, School (Including Student Lockers), Maintenance and Repair (Includes Refinishing and Reupholstery)
[967-42]	Furniture and Furnishings Manufacturing and Production Services
[420-44]	Institutional Furniture, All Types
[420-56]	Library Furniture: Book Trucks, Card Cabinets, Carrels, Chairs, Curb-Side Book Returns, Dictionary Stands, Step Stools, Tables, etc.
[420-8]	Cafeteria Furniture, Chairs and Tables (Incl. Stacking Types)
[420-84]	Schoolroom Furniture, Metal: Cabinets, Chairs, Desks, etc.
[420-86]	Schoolroom Furniture; Plastic, Polypropylene, Fiberglass Type: Cabinets, Chairs, Desks, etc. (Incl. Stacking Types)
[420-88]	Schoolroom Furniture, Wood: Cabinets, Chairs, Desks, etc.
[425-58]	Plastic, Polypropylene, Fiberglass Office Furniture: Chairs, Desks, Tables, etc.

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 238390Other Building Finishing Contractors
• NAICS 337127Institutional Furniture Manufacturing
• NAICS 337211Wood Office Furniture Manufacturing
• NAICS 337214Office Furniture (except Wood) Manufacturing
• NAICS 423210Furniture Merchant Wholesalers

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