Project Information

Bid Title

Employee Healthcare Administration Services Addendum No. 1

Issuing Agency

Shelby County

Location

Tennessee

Published Date

Mar 5, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-007-45

Original Source

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Project Description

Bid Title:

RFP 26-007-45 Addendum No. 1

Category:

Human Resources

Status:

Open

Publish Date:

Wednesday, March 4, 2026 - 4:15pm

Close Date:

03/27/2026 - 4:00pm

Addendum Date:

Wednesday, March 4, 2026

Contact Person:

Caterra Farmer

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Related Documents:

RFP 26-007-45 Addendum No. 1.pdf

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Shelby County

Tennessee

Lee Harris, Mayor

Addendum No. 1

Issued: March 4, 2026

RFP 26-007-45

Employee Healthcare Administration Services

(Human Resources)

TO ALL PROSPECTIVE BIDDERS:

The above-described RFP has been modified to reflect the following changes.

• LOSB Participation

LOSB vendors have been identified for the goods and/or services described in this bid, therefore

a 20% LOSB goal will be applied and implemented as a required document noted as MINIMUM

REQUIREMENT 7. Please complete and include one or the other of the attached documents with

your submitted proposal. Failure to do so will deem your proposal non-responsive.

FORMS - EOC Compliance Form A must be completed with active Shelby County

Government LOSB vendors listed, signed and included with your proposal, as detailed in

this document. Form B to be completed/signed, with applicable backup, only IF the goal

is not met on Form A.

All other requirements of the RFP remain unchanged.

If you have any questions, please contact me via email at caterra.farmer@shelbycountytn.gov.

Sincerely,

Caterra Farmer, Buyer

Purchasing Department

Shelby County Government

Shelby County Government

EOC Program

EOC Compliance FORM A

LOSB UTILIZATION PLAN (20% goal)

(To Be Submitted with the Bid/Proposal)

Company Name: _____________________________________

Bid No.:

_____________________________________

I, _________________________________, do certify that on the following procurement opportunity,

(Vendor)

_________________________________, the following will be utilized as sub-vendors, suppliers, or to

(Opportunity)

provide other services/goods:

LOSB Firm

Shelby County

BRNL

Value ($)

Items of work

Vendor address,

tel#

TOTAL Subcontractor Participation** ($)

TOTAL Proposed Costs for this Bid/Contract*($)

TOTAL Subcontractor Participation** (%)

(If additional space is needed this form may be duplicated)

* = base proposal $, including contingency (excluding alternates)

** = % prevails

The successful bidder/proposer is required to finalize and submit this form prior to award of a contract. Joint Venture

Agreements, partnering agreements and all pertinent information must be presented prior to contract award. This information

will be incorporated into the contract and will become a contractual obligation of the successful bidder/proposer. The finalized

EOC Compliance Form A shall not be changed or altered after award of a contract without approval from Shelby County. The

successful bidder/proposer is required to provide written notice describing the reasons for the change to Shelby County

Purchasing Administrator, to obtain approval of any changes to EOC Compliance Form A.

Submitted by:

_____________________________________ __________________________________

Authorized Representative Signature

Title

__________________________________________________________________

Date

⚫ Page 2

Shelby County Government

LOSB Program

EOC Compliance FORM B

EFFORTS TO ACHIEVE LOSB PARTICIPATION

(To Be Submitted with the Bid/Proposal IF GOALS ARE NOT MET on Form A)

Company Name: _________________________________

Bid No.:

_________________________________

For each category below, please:

• Describe the efforts made to achieve LOSB participation on this project. The requirement for each item

is described in detail in Shelby County Government’s Locally Owned Small Business Ordinances. If

more space is needed to describe the efforts made, please feel free to provide an attachment to this

document.

• Provide proper backup (email copy, web page printed, and documentation of verbal

communications…).

NOTES: A minimum score of 80 points must be achieved in order to be considered responsive.

A Advertising (5 points)

B Attend the Pre-bid Meeting if meeting scheduled (5 points)

C Bidder’s Outreach to identify LOSBs (15 points)

D Contacts & Follow-ups with LOSBs (15 points)

E Identify Items of Work, in this case what part of the bid can be achieved by LOSBs (15 points)

F Negotiate in Good Faith with LOSBs (15 points)

G Offer Assistance in Securing Financing, Bonding, Insurance, or Competitive Supplier Pricing (10 points)

H Provide Timely Written Notification to solicited LOSBs (20 points)

Submitted by:

_____________________________________

Authorized Representative Signature

______________________________

Date

__________________________________

Title

⚫ Page 3

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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