RFP# 148-MAINT-051 Parking Lot Paving at Asheville High School
Project Information
- Bid Title
- RFP# 148-MAINT-051 Parking Lot Paving at Asheville High School
- Issuing Agency
- Asheville City Schools
- Location
- North Carolina
- Published Date
- Mar 19, 2026
- Closing Date
- Apr 14, 2026
- Government Level
- State & Local
- Status
- Closed
- Original Source
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- Bid Documents
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- Project Description
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Issue Date: 3/19/2026
DUE DATE: 4/14/2026 at 2:30 pmRequired Pre-Proposal Site Visit: 3/31/2026 at 10:00 am
See attached PDF for full information.
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S TATE OF NORTH CAROLINA/ASHEVILLE CITY SCHOOLSR EQUEST FOR PROPOSALS# 148-MAINT-051P ROJECT:U SING AGENCY:Parking Lot Paving at Asheville High School PROJECTAsheville City SchoolsISSUE DATE: 3/19/2026P roposalss ubjecttotheconditionsmadeaparthereofw illb ereceivedu ntilA pril,14,2026a t2 :30p m,forfurnishingalllabor, materials, equipment, and services incidental and implied, for completion of the project described herein.T HE PROCUREMENT PROCESSThe following is a general description of the process by which a firm will be selected to provide services.1.R equest for Proposals is issued to prospective contractors.2 . T here will b e a Mandatory P re-Proposal Site Visit o n 3/31/2026 at 1 0:00a matAshevilleHighS chool,locatedat4 19M cDowellS t,A sheville,N C28803.A ttendanceisrequired.P roposalsw illn otbeacceptedfrom Proposers not represented at the Mandatory Pre-Proposal Site Visit.3 .The deadline for written questions is three (3) days prior to the due date.Chris Pohlman, Purchasing SpecialistP hone: 828-350-6101Email:c hris.pohlman@acsgmail.net4 .AllProposalsmustb ereceivedbythePurchasingSpecialistn otlaterthantheduedateandtimes pecifieda bove,atw hichp ointallproposalswillb eimmediatelythereaftero pened.AttendancebyP roposersa tthePublicO peningisnotrequired.T abulationso fp roposalsa nda wardinformationm ayb eobtainedbyw rittenrequest.a . AllProposalsmustbefullys ealedandreferenceRFP#1 48-MAINT-051ontheo utsideofthep ackage.P rovidingo neoriginalP roposaliss ufficient.Additionalcopieso fProposalsarenotnecessary.Emailedp roposal s ubmissions w ill NOT be accepted.A llsealedp roposalss houldbeclearlylabeledw iththefollowing:Asheville City SchoolsAttn: 148-MAINT-051c/o Chris Pohlman85 Mountain StreetA sheville, NC 28801b. Proposal Forms m ust be s igned a nd dated by an official a uthorized to bind the firm. U nsignedproposals will not be considered.c.Proposals m ust includeIdentificationo fHUBCertified/MinorityB usinessParticipation,aswellase ither A ffidavit A or Affidavit B, as applicable. R equired forms and instructions are included a sExhibit Ato this solicitation.5.Proposalswillbeevaluateda ccordingtocompleteness,content,e xperiencew ithsimilarp rojects,a bilityofthe offeror and its s taff, and c ost. Award of a c ontract to o ne o fferor does n ot mean that the otherp roposals lacked merit, b ut that, a ll factors considered, the selected p roposal was deemed m ostadvantageous to the State.6 .A shevilleCityS choolsreservestherighttorejectanyora llo fferswhens uchrejectionisd eemedtob einthe best interest of Asheville City Schools.Asheville City Schools RFP# 148-MAINT-051:P arking Lot Paving at Asheville High School PROJECTP age1o f8(NOTE: THE PROPOSAL FORM MUST BE FULLY EXECUTED AND RETURNED FOR CONSIDERATION)PROPOSALFORM# 148-MAINT-051P arking Lot Paving at Asheville High School PROJECTDUE DATE: 4/14/2026 at 2:30 pmT he undersigned h aving carefully read and c onsidered the terms and c onditionso ftheContractD ocumentsfortheParking L ot P aving a t Asheville High S choolProjectforA shevilleCitySchools,NorthC arolina,d oesh erebyo ffertoperformsuchserviceso nb ehalfoftheD istrict,o fthetypea ndqualitya ndinthemannerd escribed,ands ubjecttoandinaccordancew iththetermsandconditionss etforthintheC ontractDocumentsa ttherateso ntheProposalFormsh ereinafter set forth.P roposer: ________________________________________________________________________________________A ddress: _______________________________________________________________________________________C ity/State/Zip: ___________________________________________________ Phone: __________________________MBE Status: ___________________ Fax: ______________________ Email: __________________________________Number of Years in Business:_ ____________________N umber of Years Experience in commercial parking lot paving projects: _ ____________________Estimated Start Date: _____________________E stimated Duration:_ ____________________Required: At least three (3) references for similarprojects. (Please attach extra sheets as needed).R equired: Identification of Minority Business Participationform, including either Affidavit A or Affidavit B, as applicable.T herefore,inc ompliancew iththisRequestforP roposals,a ndsubjecttoa llc onditionsh erein,theundersignedo ffersa nd agrees, if this proposal is accepted, to furnish the subject services for a cost not to exceed:$____________________ TotalB y: (Signature) ___________________________________________________ Date: _________________________P rinted Name ____________________________________________ Title: __________________________________E ND OF PROPOSAL FORMAsheville City Schools RFP# 148-MAINT-051:Parking Lot Paving at Asheville High School PROJECTPage2 o f81. P URPOSEThepurposeofthissolicitationistorequestp roposalsforthereplacementpavingofroada ndparkingareasthe at the Asheville H igh S chool, located at 419 M cDowell S t, Asheville, N C 28803, w ithin A sheville CitySchools (“ACS”), as per the specifications described herein.2. SCOPE OF WORKA mapoftheA shevilleH ighSchoolc ampusisincludeda sExhibitB tothiss olicitation.Theroadandparkinga reasthatapplytothissolicitationa reindicatediny ellowo nExhibitB.A llareasn othighlightediny ellowd onot apply to this solicitation.P roposerwillm ille xistingasphaltfromentireapplicablea reasoftheparkinglotu ptoad epthof2inches.A ddABC stone a s n eeded to a cquire p roper s tone depth, a nd wet and c ondition stone b ase. Pave applicablea reas of the p arking lot with 2 inches ofS9.5Chotmixa sphalt,c ompacted.R estripetoexistingc onditions.Proposer is responsible for measuring actual square yardage.3. DISPOSAL OF WASTEAllwastetob etransportedo ffsiteanddisposedofa ta na pprovedsite.Allpermitsa ndanyfeesassociatedwith this project must be included in the Proposal.4. P RE-PROPOSAL SITE VISITThere w ill be a Mandatory Pre-Proposal SiteV isiton3 /31/2026s tartingat10:00a mA shevilleHighS chool,locatedat419M cDowellS t,Asheville,NC2 8803.Attendanceisrequired.P roposalsw illnotb ea cceptedfromProposers not represented at the Mandatory Pre-Proposal Site Visit.5. S UBMISSION REQUIREMENTSP roposals must include the following information:o Company Profile: Number of years in businesso References: At least three (3) references for similar projects.6 . TIMELINEWork shall start on or approximately June 15, 2026 and shall be completed no later than August 10, 2026.7 . CONDITIONSE ach P roposer shall fully a cquaint itself w ith conditions relating to the scope and restrictions attending thee xecution of the work under C ontract. Proposers shall thoroughly examine a nd b e familiar w ith theS pecifications.It is also expectedthattheP roposersw illobtaininformationconcerningthec onditionsa tlocationsthatmayaffectitswork.T hefailureoro missionofa nyProposertoreceiveorexamineanyform,instrument,addendumoro therd ocument,ortoacquaintitselfw ithe xistingc onditions,s hallinn owayrelieveito fa nyo bligationsw ithrespect to its Proposal or to the Contract.The Proposer s hall make its o wn d eterminationa stoconditionsandshallassumeallriskandresponsibilityands hallcompletethew orkinandu nderconditionsitm aye ncounterorc reate,withoute xtracosttoAshevilleCity Schools.Asheville City Schools RFP# 148-MAINT-051:P arking Lot Paving at Asheville High School PROJECTPage3 of8 8. SAFETY REGULATIONS:The C ontractor s hall adhere to the rules,regulations,andinterpretationsofa llstate,federal,a ndlocallawsthatpertaintoworkersa ndsites afety. T histoincludeOSHA1 910,GeneralConstruction,o rthoseregulationsm andated by these specifications.9 . CONFIDENTIAL INFORMATIONA s p rovided by s tatute and rule, ACS will c onsider keeping trade secrets which the offeror d oes n ot wantd isclosed,c onfidential. Eachp ageshallb eidentifiedinboldfaceatthetopa ndbottomas“CONFIDENTIAL”. C ost information shall not b e d eemed c onfidential. In spite o f w hat is labeled a s a trade s ecret, thedetermination whether it is or not will be determined by North Carolina law.1 0.HISTORICALLY UNDERUTILIZED BUSINESSESP ursuant to General S tatute 1 43-48 Executive Order #150, A sheville C ity Schools invited and e ncouragesparticipation in this procurement process by b usinesses owned b y m inorities, women, disabled, d isabledbusiness enterprises and non-profit work centers for the blind and severely disabled.Pursuant to 2 CFR 200.321, a ffirmative steps a re required to assure that m inority b usinesses, women’sbusinessenterprises,andlabors urplusareafirmsa reusedw henp ossible.T heproposers hallidentifyonitsbid/proposal the m inority business participation it will use on the p roject (Identification o fMinorityB usinessP articipation) form and shall include either Affidavit A o r Affidavit B as applicable. Required forms a ndinstructions are included asE xhibit Ato this solicitation.11. NONDISCRIMINATIONContractor and any subcontractors employed by Contractor shall abide by the requirements of 41 CFR §§60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individualsb ased on their status as protected veterans or individuals with disabilities and prohibit discrimination againsta ll individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations requirethat covered prime contractors and subcontractors take affirmative action to employ and advance ine mployment individuals without regard to race, color, religion, sex, national origin, protected veteran status ordisability.1 2.DEBARMENTP roposer certifies by s ubmitting a P roposal that the Proposer a nd/or any of its Principalsa ren otpresentlydebarred, per the State’s website:http://ncadmin.nc.gov/government-agencies/procurement/contracts/d ebarred-vendors ; and a re not presently debarred, p er the F ederal Excluded Parties L ist:w ww.sam.gov/portal/public/SAM ; and are not listedo ntheFinalDivestmentL ista ndP arentandS ubsidiaryL ist located athttps://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Iran-Divestment-Act-Resources.aspx which was c reated by the N C S tate Treasurer pursuant to N .C.G.S.147-86.58, Iran Divestment Act; and are n ot suspended, proposed for debarment, d eclared ineligible orvoluntarilyexcludedfromenteringintothisAgreementbya nyfederalagencyo rb ya nyd epartment,agencyo rp olitical subdivision of the State.1 3.C OMPLIANCET he Contractor shall comply w ith all laws,ordinances,c odes,rules,regulations,a ndlicensingrequirementsthatarea pplicabletothec onductofitsbusiness,includingthoseo ffederal,state,a ndlocalagencieshavingjurisdiction and/or authority.T he C ontractor s hall obtain all licenses a nd permits required to e xecute a contractb ya uthoritiesthathavejurisdiction.Asheville City Schools RFP# 148-MAINT-051:P arking Lot Paving at Asheville High School PROJECTP age4 o f8T he Contractor shall c omply w ith all relevantACSP oliciesandP roceduresapplicabletoitsp rovisiono fthes ervicesdescribedhereunderd uringthetermoftheA greement.A llA shevilleC ityS choolsB oardPoliciesc anbe found ath ttps://www.boardpolicyonline.com/bl/?b=asheville_city1 4.SPECIFICATIONSA ny d eviation from the s pecifications indicated herein must be clearly p ointed o ut a nd explained in d etail. O therwise, it w ill b e c onsidered that itemsofferedareins trictc ompliancew iththeses pecifications,andtheo fferorwillbeheldresponsibletherefore. Thep roposershallnotc onstruethisp aragraphasinvitingdeviationo r implying that any deviation will be acceptable.15.AWARD OF CONTRACTItistheintenttoa wardthiscontracttoa singleoverallo fferor. Therightisreserved,however,tom akeawardon the basis of individual items o r g roupsofitems,ifs uchs hallbeconsideredtob emosta dvantageouso rconstitutetheb estinteresto fA CS. B estvaluep rocurementtothelowestresponsive andresponsiblebidderis the procurement goal of ACS.This m ay be d etermined upon c onsideration of s uch factors a s: p rices offered; the q uality of the articlesoffered;thegeneralreputationa ndperformancecapabilitieso ftheo fferors;thes ubstantialc onformityw iththespecificationsa ndotherconditionssetforthinthep roposal;thes uitabilityofthea rticlesfortheintendeduse;therelateds ervicesneeded;thedateordateso fd eliverya ndperformance;a nds ucho therfactorsd eemedb yACS to b e pertinent a nd p eculiar to the purchase in question. Unless o therwise specified b y ACS o r theofferor,ACSreservestherighttoa ccepta nyitemorg roupo fitemso namulti-itemp roposal. Inaddition,onterm contracts, A CS reserves the right to make partial, progressive or multiple awards: where it isa dvantageous to award s eparately b y items; o r where m ore than o ne s upplier is needed to p rovide thec ontemplatedrequirementsa stoquantity,q uality,delivery,s ervice,geographicalareas;o therfactorsd eemedby ACS to be pertinent or peculiar to the purchase in question.1 6.P ROTEST PROCEDURESA p artyw antingtoprotesta c ontractawardedp ursuanttothiss olicitation,m usts ubmitaw rittenrequesttotheC hiefF inanceO fficerofA CSusingthecontactinformationb elow.T hisrequestm ustb ereceivedbytheChiefF inanceO fficerwithinfive(5)c onsecutivecalendard aysfromthed ateofthecontractawardandm ustcontainspecific sound reasons and any supporting documentation for the protest.Heidi Kerns, Chief Finance OfficerA sheville City Schools85 Mountain St, Asheville, NC 28801Email:h eidi.kerns@acsgmail.net17.J ESSICA LUNSFORD ACTU nderNorthC arolinalaw,c ertainsexoffendersa reprohibitedfromc omingontos choolc ampuses. Proposera greestoconductanannualc hecko ftheN.C.SexOffenderandP ublicP rotectionRegistrationP rogram,theN.C. S exually Violent P redator R egistration P rogram, and the National Sex O ffender Registry for all of itsemployees involved in this p roject. ACS prohibitsa nypersonnellistedonsuchregistriesfrombeingonanyproperty owned o r o perated by ACS and from h aving any direct interaction withs tudents.Asa termoftheAgreement, said checks must b e p erformed b y the C ontractor a nd reported to the A CS Superintendent o rDesignee,u ponrequest.Underprovisionss etforthintheJessicaLunsfordActu nderN orthCarolinalaw,mysignatureb elowcertifiesthatneitherInoranye mployeeora gento fContractorthatisinvolvedw ithprojectislisted a s a s ex o ffender o n the N C Sex Offender a nd P ublic P rotection RegistrationP rogram,theSexuallyV iolent Predator Registration Program, and/or the National Sex Offender Registry.Asheville City Schools RFP# 148-MAINT-051:Parking Lot Paving at Asheville High School PROJECTPage5 of8
- Commodity Codes
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- NAICS 237310Highway, Street, and Bridge Construction
- NAICS 238990All Other Specialty Trade Contractors
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