Project Information

Bid Title

RFP: On-Call Abatement Services for Code Enforcement

Issuing Agency

Gaston County

Location

North Carolina

Published Date

May 11, 2026

Closing Date

May 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP: On-Call Abatement Services for Code Enforcement
Category:	Planning
Status:	Open

Description: PURPOSE OF REQUEST FOR PROPOSALS (RFP) Gaston County is seeking qualified contractors to assist with the cleanup and abatement of public nuisance cases throughout the County. The purpose of this RFP is to establish a pool of responsive, capable contractors who can provide timely, efficient, and high-quality abatement services as needed. Contractors with experience in property cleanup, debris removal, vegetation control, structure stabilization or demolition, and related services are encouraged to submit a bid. The County is committed to maintaining safe, clean, and compliant communities and values partnerships with contractors who share this commitment to quality and responsiveness. Note: This solicitation does not result in a single contract award. Rather, it establishes a pool of pre-qualified contractors who are eligible to receive and respond to project-specific solicitations. The County intends to award contracts to multiple qualified candidates. Selected contractors will be placed on an approved vendor list and invited to participate in future project-specific solicitations. This approach is designed to ensure flexibility, encourage competitive pricing, and support the County’s ability to promptly and effectively address nuisance conditions. Contracts for pre-selected contractors will automatically renew each fiscal year. The County reserves the right to remove any contractor from the pre-qualified list for failure to perform, failure to respond, safety violations, or non-compliance with County standards. SUBMISSION OF PROPOSAL Electronically emailed proposals must be submitted to: Jamie Kanburoglu, Director of Planning and Zoning at Email Jamie Kanburoglu Subject: Abatement Services - RFP Proposals shall be received by 5:00 PM on May 22, 2026. No late proposals will be accepted.  It is the Contractor’s sole responsibility to ensure that proposals have been received by the Planning and Zoning office before the submission deadline. Publication Date/Time: 5/11/2026 12:00 AM Closing Date/Time: 5/22/2026 11:59 PM Contact Person: Jamie Kanburoglu Related Documents: RFP for On-Call Abatement Services

Attachment Preview

REQUEST FOR PROPOSALS

ON-CALL ABATEMENT SERVICES

PROPOSAL DEADLINE:

5:00 PM ON MAY 22, 2026

PURPOSE OF REQUEST FOR PROPOSALS (RFP)

Gaston County is seeking qualified contractors to assist with the cleanup and abatement of public

nuisance cases throughout the County. The purpose of this RFP is to establish a pool of responsive,

capable contractors who can provide timely, efficient, and high-quality abatement services as

needed.

Contractors with experience in property cleanup, debris removal, vegetation control, structure

stabilization or demolition, and related services are encouraged to submit a bid. The County is

committed to maintaining safe, clean, and compliant communities and values partnerships with

contractors who share this commitment to quality and responsiveness.

Note: This solicitation does not result in a single contract award. Rather, it establishes a pool of

pre-qualified contractors who are eligible to receive and respond to project-specific solicitations.

The County intends to award contracts to multiple qualified candidates. Selected contractors will

be placed on an approved vendor list and invited to participate in future project-specific

solicitations. This approach is designed to ensure flexibility, encourage competitive pricing, and

support the County’s ability to promptly and effectively address nuisance conditions. Contracts

for pre-selected contractors will automatically renew each fiscal year. The County reserves the

right to remove any contractor from the pre-qualified list for failure to perform, failure to respond,

safety violations, or non-compliance with County standards.

SUBMISSION OF PROPOSAL

Electronically emailed proposals must be submitted to:

Jamie Kanburoglu, Director of Planning and Zoning at

jamie.kanburoglu@gastongov.com

Subject: Abatement Services - RFP

Proposals shall be received by 5:00 PM on May 22, 2026.

No late proposals will be accepted. It is the Contractor’s sole responsibility to ensure that proposals

have been received by the Planning and Zoning office before the submission deadline.

SCHEDULE OF EVENTS

The upcoming schedule of events is currently as follows:

Date

Event

May 11, 2026

Issue RFP

May 15, 2026

Submissions of written questions due by

May 22, 2026

Proposals due by

May 27, 2026

Award of Contract Notice

June 1, 2026

Contract Start Date

Note: The dates above are subject to change.

PROPOSAL REQUIREMENTS

Vendors are required to verify compliance with the following requested items and include with the

proposal those items as requested or be prepared to furnish at a later date as specified. Failure to

comply may result in automatic disqualification. Vendors shall comply with all applicable laws

regulating the practice of General Contracting as required by the General Statutes of North

Carolina.

1. Contractor Information Sheet (note: Services checklist to be included, lead time commit-

ment statement)

2. Statement of Qualifications

3. Project Experience

4. References

5. Proof of Licensing

6. Compensation Matrix (See Appendix A)

7. Certificate of Insurance

a) Worker’s Compensation Insurance in accordance with statutory requirements and

employer’s liability insurance with limits of no less than $100,000 for each

accident.

b) General Liability Insurance shall be in an amount no less than $1,000,000 for each

occurrence; $2,000,000 aggregate. Gaston County must be declared as the

“additionally insured” on the Certificate.

c) Automobile Property Damage Liability Insurance shall be in an amount of no less

than $1,000,000 each occurrence; with a $1,000,000 aggregate. Gaston County

must be declared as the “additionally insured” on the Certificate.

8. W-9 Form

EVALUATION CRITERIA

The following criteria listed along with its given weight, will be used in the evaluation of pro-

posals:

a) ABILITY TO MEET COUNTY NEEDS (availability) = 30%

b) COMPLETENESS OF PROPOSAL = 25%

c) PREVIOUS WORK EXPERIENCE WITH SIMILAR SCOPE (similar size/scope, experience

with cleanup and abatement of public nuisance cases) = 25%

d) COMPENSATION MATRIX = 20%

OVERVIEW OF WORK AND GENERAL EXPECTATIONS

Work may include, but is not limited to:

- Cutting, trimming, and removal of overgrown grass, weeds, and vegetation

- Removal and proper disposal of trash, debris, and discarded materials

- Removal of bulk items, including but not limited to furniture, appliances, tires, and

construction debris (if present)

- General site cleanup to eliminate conditions constituting a public nuisance

- Demolition of structures (if applicable)

- Proper disposal documentation (receipts, before and after pictures are a minimum

requirement) Photos must be date stamped and uploaded to the case file in Energov.

- Compliance with all local, state, and federal disposal and environmental regulations

- Efficient communication with County staff

Additional Information:

Insurance: Each bid shall be accompanied by a letter from the bidder’s insurance representative

certifying that said insurer has read the insurance requirements as set forth in the General

Conditions of the contract and will issue the required policies if awarded a contract. The

contractor shall purchase and maintain with a company acceptable to Gaston County and

authorized to do business in the State of North Carolina, such insurance as will protect him from

claims under workers’ compensation laws, disability benefit laws or other similar employee

benefit laws; from claims of damages because of bodily injury, occupational sickness or disease,

or death of his employees; from claims for damages because of bodily injury and personal injury;

and from claims for damage and destruction of tangible property, including loss of use resulting

there-from – any or all of which may arise out of or result from the Contractor’s operations under

the Contract Documents, whether such operations be by himself or any subcontractor or anyone

directly or indirectly employed by any of them or for whose acts any of them may be legally liable.

The insurance shall be written for not less than the limits of liability specified above.

Awarding Projects

As projects are made available, all contractors will be notified via email with a “project scope”

and requested to submit quotes for the scope of work outlined by County Planning and Zoning

staff. Only quotes submitted to the County Planning and Zoning staff within 5 business days of the

initial notification shall be considered for that project.

Contractors are encouraged to inspect the property prior to submitting a quote to ensure they can

complete the necessary work and to submit a quote for all required services up front. Additional

work identified during the cleanup that is necessary to achieve code compliance shall be reported

to the Planning and Zoning Director for approval prior to execution.

The award of any contract will be made by Gaston County, North Carolina, in accordance with the

evaluation criteria section above. The award will be in the form of adding the selected Contractor

to the Abatement Permit in the County’s Permitting system. The County shall announce who the

selected contractor is via email to the entire contractor list.

Once a project is awarded, the following terms and conditions shall be effective:

1. Contractor shall have an email address as a means of communication. This will enable all

parties to communicate effectively with one another. Contractor shall also ensure that

said email address is associated with an Active account on the County’s Citizen Self

Service Portal so that the Contactor may be added as the contact on the Abatement

permit.

2. Contractor agrees to furnish all of the equipment and labor necessary to perform all work

set forth in the project scope. By submitting a quote for individual projects, the Contractor

is confirming that it possesses the equipment required to complete the project scope.

3. The Contractor shall complete the project scope within 10 business days from the award

date. If the Contractor is unable to complete the scope of work within the specified time

period, the Contractor shall be considered to be in default and will not be considered for

future work projects. Additionally, if the Contractor is not responsive to solicitations for

quotes on a regular basis, the County has the right to remove the contractor from the

distribution list.

4. Nothing contained in the Contract is intended to, or shall be construed in any manner, as

creating or establishing the relationship of employer/employee between the County and

the Contractor. Contractor shall at all times remain an “independent contractor” with

respect to the services to be performed under this Contract. The County shall be exempt

from payment of all unemployment compensation, FICA, retirement, life, and/or medical

insurance, and Workers’ Compensation insurance as the Contractor is an independent

entity from the County.

5. During the performance of the awarded project scope, the Contractor shall maintain at its

expense the following minimum insurance coverage:

. Worker’s Compensation Insurance in accordance with statutory requirements and

the employer’s liability insurance with limits no less than $100,000 for each

accident.

. General Liability Insurance shall be in an amount no less than $1,000,000 for each

occurrence; $2,000,000 aggregate. Gaston County must be declared as the

“additionally insured” on the Certificate.

. Automobile Property Damage Liability Insurance shall be in an amount no less

than $1,000,000 each occurrence; with a $1,000,000 aggregate. Gaston County

must be declared as the “additionally insured” on the Certificate.

Commodity Codes

• NAICS 562910Remediation Services

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