Project Information

Bid Title

198 - Parts & Labor for Hydraulic Cylinder Repair - May 2026

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

May 1, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

198 - Parts & Labor for Hydraulic Cylinder Repair - May 2026

File Number: 198
Closing Date: May 14, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

158854

RFB No.

RFB 7015 202600000000198

RFB Description

Parts & Labor for Hydraulic Cylinder Repair - May 2026

RFB Closing Date/Time

May 14, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

7015

May 14, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Parts & Labor for Hydraulic Cylinder Repair - May 2026

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Vendor's Physical Location MUST Be within 50 Mile Radius of Zip Code 44105

.

Vendor to Fill out ALL Parts of Bid.

.

Vendor to Answer "Comply" or "Exception" to ALL Attached Specifications

.

************Please See the Attachments for Additional Details & Specifications************

.

List Names of All Manufacturers:

Catalog

Discount

_______________________________________________

______________________________________________

_______________________________________________

_______________________________________________

Price List Numbers:

_______________________________________________

_______________________________________________

_______________________________________________

Discount( %): __________________________

Price Column: _________________________

Labor Rate per Hour: $_________________

.

.

.

.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

158854

RFB No.

RFB 7015 202600000000198

RFB Description

Parts & Labor for Hydraulic Cylinder Repair - May 2026

RFB Closing Date/Time

May 14, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

7015

May 14, 2026 3:00 PM

*****Purchase Order Valid for One (1) Year or Until Funds Are Exhausted Whichever Occurs First*****

.

*****Services & Orders Are To Be Provided After Prior Departmental Approval*****

.

*****Services & Orders Are To Be Provided As Needed*****

.

*****Purchase Order Not to Exceed $49,999.99*****

.

*****Quantities & Orders May Vary*****

************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************

.

Ship To:

Vendor Response

MOTOR VEHICLE MAINTENANCE

MOTOR VEHICLE MAINTENANCE

4150 EAST 49TH STREET, BLDG. #1

Cleveland, OH 44105

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

1 / 1 Lowest and best bidder under Chapter 181 C.O.

Response Type

NONE

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

INVITATION TO BID

(This is not an order.)

Page 3 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

158854

RFB Closing Date/Time

May 14, 2026 3:00 PM

RFB No.

RFB 7015 202600000000198

RFB Description

Parts & Labor for Hydraulic Cylinder Repair - May 2026

Department/Division Public Bid Opening Date/Time

7015

May 14, 2026 3:00 PM

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

STATE:

ZIP CODE:

FED ID # / SSN #:

PHONE NO.:

FAX NO.:

EMAIL ADDRESS:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

SPECIFICATIONS/DESCRIPTIONS

OF PRODUCTS AND/OR SERVICES

Page 1 of 4

Parts & Labor for Hydraulic Cylinder Repair - May 2026

C-1

Purpose

The purpose of this purchase order is for the purchase of labor and material for the

hydraulic cylinder repair and/or replacement.

Price Lists and Parts

All parts shall be provided by the vendor. The City reserves the option to purchase all

parts if deemed to be in the best interest of the City of Cleveland.

All welding materials, fasteners, shop supplies, and environmental charges must be

provided by the vendor and must be included in the labor cost.

All bids shall be based on the latest manufacturer’s published price list. Prospective

vendors shall indicate price column, and any discount. The vendor shall fill in

appropriate pages indicating discounts. Only the latest published price list date, prior

to the bid opening date shall be accepted. If no price sheet is available, vendor must

state how the City is to be charged.

Labor charges must remain firm for the duration of the contract period.

Comply/Exception:

C-2

Requirements for rebuilding of cylinders

• Disassemble, clean, inspect, quote, re-assemble, and test

• Paint cylinder to original color

• The cylinder must be re-packed with new seal kits

If the rod, barrel, cylinder head, or packing gland, or any other hard part is beyond

rebuilding, the City of Cleveland, Division of Motor Vehicle Maintenance will advise

the vendor of how to proceed with the repair or replacement of the cylinder.

Bidder must have a minimum of one (1) full shift of repair services per day.

Bidder must have sufficient plant capacity, machine tools, shop equipment, and skilled

labor to perform all work as outlined in this specification.

AN 5/1/2026

SPECIFICATIONS/DESCRIPTIONS

OF PRODUCTS AND/OR SERVICES

Page 2 of 4

C-3 The City of Cleveland reserves the right to inspect t the plant and facilities of

the prospective bidder prior to the award of contract and anytime during the term of the

contract.

All parts, components, repair, and all necessary machining must meet the latest

recommended rebuilding procedures of the OEM. All parts must be new replacement

parts equal to OEM or parts approved to be equal quality by the Division of Motor

Vehicle Maintenance.

Comply/Exception

C-4

Warranty

All labor must be warranted by the contractor. All work performed by the vendor must

be guaranteed to be free from defects in workmanship under the City of Cleveland

normal use and service for twelve (12) months from date of delivery or six (6) months

from date of installation. In the event that a cylinder should fail under the vendor

warranty period, the vendor will be responsible for the crediting/paying the City of

Cleveland for the labor charges involved in the removal and replacement of the

cylinder.

C-5 If at any time, the cost of the repair exceeds 60% of the cost of a new hydraulic

cylinder, the City of Cleveland, reserves the right to purchase a new OEM cylinder or

other recognized approved equal. Substitute to be approved by the Division of Motor

Vehicle Maintenance.

C-6 Estimates must show the hours of work to be performed with cost per hour and

the parts cost for each job. If the City of Cleveland elects to continue with estimated

repairs, an ID ticket will be issued before work commences.

Comply/Exception:

C-7

Rights and remedies

All rights and remedies provided in this contract shall be deemed cumulative and

additional; and not in lieu of or exclusive of each other or any other remedy available

to the City of Cleveland at law or in equity.

AN 5/1/2026

Commodity Codes

• NAICS 333995Fluid Power Cylinder and Actuator Manufacturing
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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