Project Information

Bid Title

RFQ: Multiple Elementary School Additions and Renovations

Issuing Agency

Gaston County Public Schools

Location

North Carolina

Published Date

Dec 15, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ: Multiple Elementary School Additions and Renovations

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REQUEST FOR QUALIFICATIONS

for

CONSTRUCTION MANAGEMENT AT RISK

SERVICES

RFQ# 20251215

Multiple Elementary School

Additions and Renovations

Issue Date: December 15, 2025

Response Deadline: January 15, 2026, at 2:30 pm

RESPONSES ARE TO BE MAILED OR DELIVERED TO:

GASTON COUNTY SCHOOLS

Attn: Chris Hall

943 Osceola Street

Gastonia, NC 28054

RFQ# 20251215

December 15. 2025

Pursuant to the North Carolina General Statutes, Section 143-64.31, as amended, Gaston

County Schools invites responses to this Request for Qualifications, subject to the conditions

and specifications herein, for the provision of Construction Manager at Risk services.

Responses will be accepted until 2:30 p.m. local time on January 15, 2026.

SUBMISSION INSTRUCTIONS

1. Respondents shall submit a complete, fully executed Qualifications

document.

2. Submissions may be sent by any one of the following methods:

a. Mailed or delivered to:

GASTON COUNTY SCHOOLS

Attn: Chris Hall

943 Osceola Street

Gastonia, NC 28054

NOTE: REGARDLESS OF DELIVERY METHOD, RESPONSES

RECEIVED AFTER THE DEADLINE WILL NOT BE CONSIDERED.

INQUIRIES

All requests for clarifications or additional information must be submitted

in writing to Mr. Chris Hall, via electronic mail: chall@gaston.k12.nc.us.

Section 1 - INTRODUCTION AND OVERVIEW

Gaston County Schools (GCS) is requesting qualifications from construction management firms

interested in providing Construction Management at Risk services for multiple elementary

school campus additions and renovations. The selected firm would begin actively participating in

the Schematic Design Phase with Gaston County Schools, and our Architect on the projects,

McMillan Pazdan Smith Architecture.

The additions and renovations would include, but may not be limited to:

• Additional classrooms (up to 10 at each school)

• Cafeteria

• Kitchen

• Media Center

• Gym/Auditorium

• Secure vestibule

• Façade improvements

• Site improvements

GCS is considering addition and renovation projects at Belmont Central Elementary School

and New Hope Elementary School.

• Belmont Central Elementary School

o Construction Budget:

$13M - $14M (subject to change)

o Construction Duration:

12-14 months (subject to CM input)

• New Hope Elementary School

o Construction Budget:

$15M - $16M (subject to change)

o Construction Duration:

12-14 months (subject to CM input)

Section 2 – SERVICES and INSURANCE REQUIREMENTS

By contract with Gaston County Schools, the selected firm will provide services customary to

the Construction Management at Risk delivery method, with a corresponding division of work

between the architect and construction manager:

• PRE-CONSTRUCTION PHASE SERVICES

o Administration:

▪ The construction manager (CM) shall attend and participate in all design

phase team meetings as requested by the District or their Architect. The CM

shall prepare site logistics, utilization, and phasing plans for review by the

Owner and their Architect/Engineers. The CM shall provide periodic

constructability reviews of the design and provide recommendations on

whether any equipment or materials should be considered for prepurchase

due to long lead times or other factors that may impact the construction

schedule.

o Estimating:

▪ The CM shall provide the following estimates:

• Schematic Design

• 100% Design Development Documents

• 50% Construction Documents

• 90% Construction Documents

o Scheduling:

▪ Develop a detailed master project schedule (with the District and their

Architect) upon award. This schedule should be developed using a nationally

recognized computerized scheduling program. The schedule will include all

phases of the work: design (obtained from Architect), bidding, permitting,

Board approval of the contracts, and all construction activities, including

commissioning, through closeout of the project.

• CONSTRUCTION PHASE SERVICES

o General Administration:

▪ Maintain a competent and sufficient number of full-time field staff to

administer the work of the Project, coordinate, and supervise the work. The

CM shall conduct weekly meetings with the project team and all trade

contractors and prepare and distribute meeting minutes for all parties.

o Reporting/Communication:

▪ On a weekly basis, prepare a detailed project report updating the Owner with

cost, schedule, safety, quality, and other pertinent project facts. Maintain a

daily log of construction activities and a photographic log of the project's

progress.

▪ On a weekly basis, hold an informational meeting with the Owner and

Architect to provide an overall update of the Project's progress, and follow

with meeting minutes.

▪ Develop and maintain computerized information management systems to

monitor costs, requests for information, change order status, submittals and

all other Project information. Architect and Engineers will interface with

Architect’s project management application - Newforma.

o Construction Contract Bidding/Procurement:

▪ As provided by N.C. Gen. Stat. § 143-128.1, establish a prequalification

process for approval by the Owner and implementation in the bidding

process.

▪ Conduct competitive bidding processes for the work in compliance with

applicable law for inclusion in one or more Guaranteed Maximum Price

contract change orders.

▪ Respondents shall comply with GCS’s MWSBE program by making a good

faith effort to utilize MWSBE firms in the professional service contract.

Describe how your firm will address the MWSBE objectives.

▪ The selected CMAR provider shall bid the various bid packages in

accordance with GCS Board of Education policies and state laws. When in

conflict, the most restrictive must be applied.

o Project Accounting:

▪ On a monthly basis, gather all trade contractor and supplier invoices and

summarize overall project billing in a format acceptable to the Owner.

▪ Process payment requests, collect waivers from trade contractors and

suppliers, and collect certified payroll from trade contractors.

▪ Review, negotiate and recommend action regarding all trade contractor

change order requests prior to submission to architect and Owner for review.

▪ Continuously incorporate changes into the overall project budget to maintain

an accurate estimate of total project costs.

▪ Maintain required insurance and obtain required performance and payment

bonds, and/or obtain any required bonds and insurance certificates from all

contractors and suppliers.

o Requests for information and submittals:

▪ Review and forward to the Architect and/or Owner all trade contractor

requests for information and submittals. Maintain a date sensitive

computerized log of all such documents indicating current status of each.

o Permits and Inspections:

▪ Secure all necessary local, state and federal permits, inspections and

certificates of

occupancy for the new and renovated facilities. Additionally, the CM shall

coordinate all commissioning requirements.

o O&M Manuals/As-Builts:

▪ Prepare and turn over all O&M manuals for all equipment to the Owner.

Throughout the project maintain an accurate set of as-built documents for the

Owner incorporating all aspects of the construction.

o Training/Start-Up:

▪ Coordinate equipment training for appropriate staff of the Owner to ensure

smooth transition of building operation. Administer start up and testing of all

equipment by manufacturer’s representatives.

o Warranty:

▪ Obtain appropriate guarantees and warranties from all applicable trade

contractors and suppliers. Provide copies of the same to Owner. Enforce

provisions of warranties and guarantees with appropriate parties.

o Self-performed Work:

▪ Consistent with N.C. Gen. Stat. § 143-128.1(c), indicate the CM’s capacity for

self-performing work in the event that bidding for any portion of the work does

not produce any responsible, responsive bidder for that portion of the work.

o Additional Requirements:

▪ There will be meaningful interaction with the Gaston County Board of

Education, the Superintendent of Schools, and via work sessions,

stakeholder engagement, and public presentations.

▪ The selected firm shall indemnify, defend, and hold harmless the County, the

School System, and its subsidiaries, divisions, officers, directors, and

employees from all liability, loss, costs, claims, damages, expenses, attorney

fees, judgments, and awards arising or claimed to have arisen, from any

injury caused by or allegedly caused by, any act or omission of the selected

firm, or any employee agent or assign.

Minimum limits for the following types of insurance are required:

Worker’s Compensation:

1. N.C. Statutory Requirements

2. Employers Liability

$500,000 – Each Accident

$500,000 – Disease Policy Limits (Aggregate)

$500,000 – Disease Each Employee

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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