Project Information

Bid Title

IFB - WOLF SWAMP ATHLETIC FIELD MAINTENANCE

Issuing Agency

Town of Longmeadow

Location

Massachusetts

Published Date

Mar 26, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

2603262

Original Source

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Bid Documents

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Project Description

Bid Number:	2603262
Bid Title:	IFB - WOLF SWAMP ATHLETIC FIELD MAINTENANCE
Category:	CONSTRUCTION
Status:	Open

Description: INVITATION FOR BID (IFB): WOLF SWAMP ATHLETIC FIELD MAINTENANCE The Town of Longmeadow, MA, is accepting sealed bids for Wolf Swamp Athletic Field (704 Wolf Swamp Rd, Longmeadow), maintenance that will include the following services: aeration, aeration deep tine, overseeding, top dressing, nutrition applications, plant protection, mowing etc. The contract will be for one year with annual renewal options at the sole discretion of the Town for up to two (2) additional years. Bid documents are available from: Town of Longmeadow, Purchasing Department, Attn: Chad Thompson – Director of Procurement, 231 Maple Road, Longmeadow, MA 01106 (P  413-565-4185, For security reasons, you must enable JavaScript to view this E-mail address. ).  Bid documents are also available online through the Purchasing Department page of the town website www.longmeadowma.gov .  Bidders should register with the purchasing department to receive updates and addenda. Failure to acknowledge the receipt of addenda may result in a bid rejection. Sealed bids should be delivered to the Longmeadow Purchasing Department and will be accepted until the bid deadline of 11:00am on Tuesday, April 21, 2026.  The outside of the sealed envelope should be labeled with the bid title name: ‘IFB: Wolf Swamp Athletic Field Maintenance’ along with complete contact information of the bidder.   Late bids will be rejected.  A public bid opening will be facilitated immediately following the bid deadline. Procurement is under the provisions of Massachusetts General Law, c. 30, § 39M. A five percent (5%) bid deposit for the first year of the contract is required with the bid submission in the form of a bid bond, cash or a certified check, treasurer’s check , or cashier’s check issued by a responsible bank or trust company payable to the Town of Longmeadow.  A 50% payment bond will be required of the successful contractor for the first year of the contract. The Town of Longmeadow acting through the Town Manager, the Awarding Authority reserves the right to reject any and all bids, waive minor informalities and to award a contract in the best interest of the Town. Publication Date/Time: 3/26/2026 11:59 AM Closing Date/Time: 4/21/2026 11:00 AM Related Documents: IFB WOLF SWAMP ATHLETIC FIELD MAINTENANCE, FY26-28

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INVITATION FOR BID (IFB)

Wolf Swamp Athletic Field Maintenance

TOWN OF LONGMEADOW

MASSACHUSETTS

March 26, 2026

INVITATION FOR BID (IFB)

WOLF SWAMP ATHLETIC FIELD MAINTENANCE

TABLE OF CONTENTS

NAME/DESCRIPTION

Legal Notice

Instructions to Bidders

Article 1 – Objective

Article 2 – Bid Documents

Article 3 – Questions and Requests for Interpretation

Article 4 – Submission of Bids

Article 5 – Contract Award

Scope of Services

Specifications:

1) Tom Irwin, Wolf Swamp Athletic Scope of Work, Maintenance Program 2023

2) Products and Services Utilized during 2025

3) Base Bid –

Wolf Swamp Athletic Facilities, Scope of Work

Maintenance Program per Tom Irwin Advisors, Inc.

4) Bid Alternate No.1- Mowing of the Entire Wolf Swamp Athletic Field Facility

with Seasonal Field Height Adjustment Mowing:

Mowing of all athletic fields and non-athletic field areas

including mowing height adjustments for Field Hockey fields

as requested during the regular full mowing cycle.

5) Additional Question and Response / Clarification

Prevailing Wage

- Topical Outline of Massachusetts Prevailing Wage Law. Commonwealth Department of

Labor Standards regarding. ‘Landscape Maintenance’

- Weekly Payroll Records Report & Statement of Compliance

- State Minimum Wage Rates, Wage Request Number: 20260323161438

Contract

Sample of Contract Terms & Conditions

Bid Submission Forms

LEGAL NOTICE:

INVITATION FOR BID (IFB):

WOLF SWAMP ATHLETIC FIELD MAINTENANCE

The Town of Longmeadow, MA, is accepting sealed bids for Wolf Swamp Athletic Field (704

Wolf Swamp Rd, Longmeadow), maintenance that will include the following services: aeration,

aeration deep tine, overseeding, top dressing, nutrition applications, plant protection, mowing etc.

The contract will be for one year with annual renewal options at the sole discretion of the Town for

up to two (2) additional years.

Bid documents are available from: Town of Longmeadow, Purchasing Department, Attn: Chad

Thompson – Director of Procurement, 231 Maple Road, Longmeadow, MA 01106 (P 413-565-

4185, cthompson@longmeadowma.gov ). Bid documents are also available online through the

Purchasing Department page of the town website www.longmeadowma.gov . Bidders should

register with the purchasing department to receive updates and addenda. Failure to acknowledge the

receipt of addenda may result in a bid rejection.

Sealed bids should be delivered to the Longmeadow Purchasing Department and will be accepted

until the bid deadline of 11:00am on Tuesday, April 21, 2026. The outside of the sealed envelope

should be labeled with the bid title name: ‘IFB: Wolf Swamp Athletic Field Maintenance’ along

with complete contact information of the bidder. Late bids will be rejected. A public bid opening

will be facilitated immediately following the bid deadline.

Procurement is under the provisions of Massachusetts General Law, c. 30, § 39M. A five percent

(5%) bid deposit for the first year of the contract is required with the bid submission in the form of

a bid bond, cash or a certified check, treasurer’s check , or cashier’s check issued by a responsible

bank or trust company payable to the Town of Longmeadow. A 50% payment bond will be

required of the successful contractor for the first year of the contract.

The Town of Longmeadow acting through the Town Manager, the Awarding Authority reserves the

right to reject any and all bids, waive minor informalities and to award a contract in the best interest

of the Town.

(END OF SECTION)

INVITATION FOR BID (IFB)

WOLF SWAMP ATHLETIC FIELD MAINTENANCE

INSTRUCTIONS TO BIDDERS:

ARTICLE 1- Objective:

1.1 The Town of Longmeadow, MA, is accepting sealed bids for Wolf Swamp Athletic Field (704

Wolf Swamp Rd, Longmeadow), maintenance that will include the following services: aeration,

aeration deep tine, overseeding, top dressing, nutrition applications, plant protection, mowing etc.

This contract does not include irrigation system repair and maintenance.

1.2 The contract will be for one year with annual renewal options at the sole discretion of the Town

for up to two (2) additional years.

ARTICLE 2- Bid Documents

2.1 Each Bidder by making a bid represents that they have read and understand the bidding

documents, contract forms and general conditions of the contract and the bid specifications .

2.2 Addenda will only be emailed to every individual on record as having taken a set of bid

documents. Addenda will be available from the Town of Longmeadow Purchasing Department

and can also be accessed through the Purchasing Department of the Town website

www.longmeadowma.gov , select links for ‘Bids & RFPs’, then ‘Bid & RFP Finder’.

2.3 Those that are NOT on the active bid list specific for this bid and will not receive update and

addenda notifications include the following:

Those that are on a Town of Longmeadow general category bid list,

Those that receive a solicitation or email from the Longmeadow Purchasing Department

labeled as a ‘Notification’ of a specific bid opportunity and then do not reply requesting

to be added to a specified active bid list for an active bid.

Those who access bid documents through other sources, such as a bid listing service, etc.

Those that do not register to be added to the active bid list will be responsible for monitoring the

town website bid listing service for updates and addenda. These individuals should check at least

one day prior to the bid deadline Failure to acknowledge the receipt of addenda may result in a

bid rejection.

2.4 Those that are on the active bid, bid list for this bid solicitation includes only those that

notify the Longmeadow Purchasing Department that they would like to be added to the bid list

for this active bid. The bidder should identify the title name of the active bid list that they would

like to be added to and should also supply their complete contract information. A bidder on an

active bid list will receive confirmation from the Purchasing Department that they have been

added to the bid list.

ARTICLE 3- Questions & Request for Interpretation:

3.1 All questions should be submitted in writing to Chad Thompson-Director of Procurement in

the Purchasing Department by fax: 413-565-4185 or by email: cthompson@longmeadowma.gov

. All clarification or responses to questions that result in a change to the specifications will be

issued through written addendum. Verbal interpretations will not be considered as binding.

3.2 All questions, if any must be received by the Director of Procurement no later than 168 hours

(7 days) prior to the bid deadline. Questions received after the deadline for questions will not be

answered. Bidders should not contact other Town employees regarding this bid.

ARTICLE 4- Submission of Bids:

4.1 Sealed bids should be delivered to the Town of Longmeadow Purchasing Department no

later than the bid deadline date and time identified in the Legal Notice.

4.2 Bids should be delivered in a sealed envelope labeled ‘IFB: Wolf Swamp Athletic

Field Maintenance’ on the exterior of the envelope along with the complete contact

information of the bidder (Organization name, contact name, complete address, and phone

number).

4.3 Late bids will be rejected. Timely delivery of bids to the Longmeadow Purchasing

Department shall be the responsibility of the Bidder. In the event that the Town of Longmeadow

is closed on the date or at the time that bids are due, the date and time of receipt of bids shall be

extended to the next regular business day that the Purchasing Department of the Town of

Longmeadow is open (Monday through Friday, excluding holidays), with the bid deadline time

being the same time as specified in the legal notice.

4.4 Bids should be submitted utilizing the Bid Submission Forms supplied with the bid

document or revised Bid Submission Forms if they are issued through addenda. The Non-

Collusion form supplied with the Bid Submission Forms must be completed, a Non-Collusion

form not completed as required by law will result in a bid rejection.

4.5 Where indicated on the Bid Submission Form, the unit price bid pricing should be supplied

in both numbers and written words. Where there is a discrepancy between the numeric and

written words of a bidder, the written words shall be utilized in correcting the unit pricing and

further calculation of totals.

4.6 Withdrawal of Bid: Any bid may be withdrawn prior to the time designated for receipt of

bids. Provide written notification to the Longmeadow Purchasing Department. No bid may be

withdrawn within sixty (60) days, Saturdays, Sundays and legal holidays excluded, after the

opening of the bids.

ARTICLE 5- Contract Award

5.1 The Town is soliciting pricing for the items set forth in the Bid Submission Forms. One

contract will be awarded to the “lowest responsible and eligible bidder”. The term “lowest

responsible and eligible bidder” shall mean the Bidder (1) whose bid is the lowest of those

bidders possessing the skill, ability and integrity necessary for the faithful

performance/supply required; (2) who has met all of the Minimum Requirements of the

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 561730Landscaping Services

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