Year 5 Lead Service Line Replacement Program – Contract B

Project Information

Bid Title: Year 5 Lead Service Line Replacement Program – Contract B
Issuing Agency: City of Elgin, Illinois
Location: Illinois
Published Date: Feb 14, 2026
Closing Date: Mar 31, 2026
Government Level: State & Local
Status: Closed
Ref. #: 26-005
Original Source: Join to Access Full Details
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Bid Documents: Join to Access Full Details
Project Description: Bid Information

Type Invitation to Bid

Status Issued

Number 26-005 (Year 5 Lead Service Line Replacement Program – Contract B)

Issue Date & Time 2/13/2026 05:00:02 PM (CT)

Close Date & Time 3/31/2026 03:00:00 PM (CT)

Question Cut Off Date 3/26/2026 04:00:00 PM (CT)

Notes
Notice to Bidders

Bid Number 26-005

Sealed Bids will be electronically received by the City of Elgin, Illinois (Owner), Purchasing Department, until 3:00 P.M., local time, onTuesday , March 31, 2026 , for the Year 5 Lead Service Line Replacement Program – Contract B. The specifications and bidding documents are available for viewing and download for no cost at the City of Elgin’s electronic bidding web portal: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx .

A public reading of the bids will be performed by the City via a Zoom meeting on Tuesday, March 31, 2026, at 3:00 P.M. The Zoom link is: https://us06web.zoom.us/j/8382765568

An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 PM onMarch 31, 2026, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City.All bid documents, including a copy of the bid bond, shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx .

A mandatory pre-bid meeting for all general contractors issuing a bid will be held at 9:00 AM, local time, Monday, March 9, 2026 , at the City of Elgin’s Public Works Department located at 1900 Holmes Road, Elgin, IL 60123.

ALERT: All bidders are required to advertise subcontracting opportunities no less than 16 days prior to the bid opening in accordance with IEPA and City requirements.

The scope of work consists of approximately 261 full lead service line replacements from water main to interior water meter, and all other appurtenant work and materials necessary to complete the project throughout the City of Elgin as set forth in the bid documents.

The successful bidder shall be required to furnish a satisfactory contract bond to the City of Elgin by a surety company authorized to do business in the State of Illinois covering the full amount of the contract.

The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and the Illinois Works Jobs Program Act (Apprenticeship Initiative) [30 ILCS 559/20/20-1].

Any contract or contracts awarded under this invitation for bids are expected to be funded in part by a loan from the Illinois Environmental Protection Agency (Illinois EPA). Neither the State of Illinois nor any of its departments, agencies, or employees is or will be a party to this invitation for bids or any resulting contract. The procurement will be subject to regulations contained in the Procedures for Issuing Loans from the Public Water Supply Loan Program (35IAC Part 662), the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the United States Department of Labor, the Employment of Illinois Workers on Public Works Act (30 ILCS 570), Illinois Works Jobs Program Act (30 ILCS 559/20-1), and the federal “Build America, Buy America Act” requirements contained in the Infrastructure Investment and Jobs Act, Pub. L. No. 117-58.

This procurement is also subject to the loan recipient’s policy regarding the increased use of disadvantaged business enterprises. The loan recipient’s policy requires all bidders to undertake specified affirmative efforts at least sixteen (16) days prior to bid opening. The policy is contained in the specifications. Bidders are also required to comply with the President’s Executive Order No. 11246, as amended. The requirements for bidders and contractors under this order are explained in 41 CFR 60-4.

The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.

Questions regarding the bidding process or bidding software can be directed to Nick Etminan, Purchasing Officer at (847) 931-5606 or nickon.etminan@elginil.gov . Questions regarding this bid package can be directed to Timo Bello, Utilities Superintendent, by email at timo.bello@elginil.gov . Technical questions regarding the scope of work should be addressed to Julie Morrison at Engineering Enterprises, Inc. at jmorrison@eeiweb.com no later than March 26 ^th , 2026, at 4:00 pm.

Dated: February 13, 2026

Nickon Etminan

Purchasing Officer

City of Elgin

Contact Information

Name Nick Etminan Purchasing Officer

Address 150 Dexter Ct.
Elgin, IL 60120 USA

Phone 1 (847) 931 x5606

Fax

Email nickon.etminan@elginil.gov

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 9118521

Bid Attachments

File Name Description File Size

1 2

24 items in 2 pages

AGREEMENT.pdf
AGREEMENT 166 KB 339508 7205101

BABA COMPLIANCE.pdf
BABA COMPLIANCE 290 KB 339508 7205104

BID BOND.pdf
BID BOND 187 KB 339508 7205105

BIDDER CERTIFICATION IN COMPLIANCE WITH CRIMINAL CODE OF 2012.pdf
BIDDER CERTIFICATION IN COMPLIANCE WITH CRIMINAL CODE OF 2012 8 KB 339508 7205107

BIDDER’S EMPLOYEE UTILIZATION FORM.pdf
BIDDER’S EMPLOYEE UTILIZATION FORM 155 KB 339508 7205109

CERTIFICATION OF NONSEGREGATED FACILITIES.pdf
CERTIFICATION OF NONSEGREGATED FACILITIES 10 KB 339508 7205110

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS.pdf
CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS 9 KB 339508 7205111

CERTIFICATION REQUIREMENTS.pdf
CERTIFICATION REQUIREMENTS 153 KB 339508 7205112

COVER SHEET.pdf
COVER SHEET 166 KB 339508 7205114

DBE PROGRAM FORMS.pdf
DBE PROGRAM FORMS 77 KB 339508 7205116

EPA DISADVANTAGE BUSINESS ENTERPRISE (DBE) PROGRAM FROM #3.pdf
EPA DISADVANTAGE BUSINESS ENTERPRISE (DBE) PROGRAM FROM #3 155 KB 339508 7205118

EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES.pdf
EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES 116 KB 339508 7205120

IEPA DISADVANTAGE BUSINESS ENTERPRISE (DBE) PROGRAM FORM #1.pdf
IEPA DISADVANTAGE BUSINESS ENTERPRISE (DBE) PROGRAM FORM #1 195 KB 339508 7205122

IEPA DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM FORM #4.pdf
IEPA DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM FORM #4 42 KB 339508 7205123

INSURANCE REQUIREMENTS.pdf
INSURANCE REQUIREMENTS 108 KB 339508 7205124
Attachment Preview: 26-005

Year 5 Lead Service Line Replacement Program – Contract B

Issue Date: 2/13/2026

Questions Deadline: 3/26/2026 04:00 PM (CT)

Response Deadline: 3/31/2026 03:00 PM (CT)

Contact Information

Contact: Nick Etminan Purchasing Officer

Address: 150 Dexter Ct.

Elgin, IL 60120

Phone: 1 (847) 931 x5606

Email: nickon.etminan@elginil.gov

Page 1 of 30 pages

Deadline: 3/31/2026 03:00 PM (CT)

26-005

Event Information

Number:

26-005

Title:

Year 5 Lead Service Line Replacement Program – Contract B

Type:

Invitation to Bid

Issue Date:

2/13/2026

Question Deadline: 3/26/2026 04:00 PM (CT)

Response Deadline: 3/31/2026 03:00 PM (CT)

Notes:

Notice to Bidders

Bid Number 26-005

Sealed Bids will be electronically received by the City of Elgin, Illinois (Owner),

Purchasing Department, until 3:00 P.M., local time, on Tuesday, March 31, 2026,

for the Year 5 Lead Service Line Replacement Program – Contract B. The

specifications and bidding documents are available for viewing and download for no

cost at the City of Elgin’s electronic bidding web portal:

https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx.

A public reading of the bids will be performed by the City via a Zoom meeting on

Tuesday, March 31, 2026, at 3:00 P.M. The Zoom link is:

https://us06web.zoom.us/j/8382765568

An original bid bond (in the amount of 5% of the original bid amount) must be

delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than

12:00 PM on March 31, 2026, which sum shall be forfeited in case the successful

bidder fails to enter into a binding contract and provide a properly executed contract

and surety bond within 15 days after the date the contract is awarded by the City. All

bid documents, including a copy of the bid bond, shall be uploaded to

https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx.

A mandatory pre-bid meeting for all general contractors issuing a bid will be held at

9:00 AM, local time, Monday, March 9, 2026, at the City of Elgin’s Public Works

Department located at 1900 Holmes Road, Elgin, IL 60123.

ALERT: All bidders are required to advertise subcontracting opportunities

no less than 16 days prior to the bid opening in accordance with IEPA and

City requirements.

The scope of work consists of approximately 261 full lead service line replacements

from water main to interior water meter, and all other appurtenant work and materials

necessary to complete the project throughout the City of Elgin as set forth in the bid

documents.

The successful bidder shall be required to furnish a satisfactory contract bond to the

City of Elgin by a surety company authorized to do business in the State of Illinois

covering the full amount of the contract.

Page 2 of 30 pages

The successful bidder and all sub-contractors shall be required to conform to the

labor standards set forth in the Contract Documents. The successful bidder shall pay

prevailing wage and shall provide certified payrolls to the City for the duration of the

Deadline: 3/31/2026 03:00 PM (CT)

26-005

project. This project must comply with the Elgin Responsible Bidders Ordinance and

the Illinois Works Jobs Program Act (Apprenticeship Initiative) [30 ILCS 559/20/20-

1].

Any contract or contracts awarded under this invitation for bids are expected to be

funded in part by a loan from the Illinois Environmental Protection Agency (Illinois

EPA). Neither the State of Illinois nor any of its departments, agencies, or employees

is or will be a party to this invitation for bids or any resulting contract. The

procurement will be subject to regulations contained in the Procedures for Issuing

Loans from the Public Water Supply Loan Program (35IAC Part 662), the Davis-

Bacon Act (40 USC 276a through 276a-5) as defined by the United States

Department of Labor, the Employment of Illinois Workers on Public Works Act (30

ILCS 570), Illinois Works Jobs Program Act (30 ILCS 559/20-1), and the federal

“Build America, Buy America Act” requirements contained in the Infrastructure

Investment and Jobs Act, Pub. L. No. 117-58.

This procurement is also subject to the loan recipient’s policy regarding the

increased use of disadvantaged business enterprises. The loan recipient’s policy

requires all bidders to undertake specified affirmative efforts at least sixteen (16)

days prior to bid opening. The policy is contained in the specifications. Bidders are

also required to comply with the President’s Executive Order No. 11246, as

amended. The requirements for bidders and contractors under this order are

explained in 41 CFR 60-4.

The bidder shall submit, if requested by the City, a list of qualified references for

projects of similar size and scope of this project. Proposals withdrawn may not be

resubmitted at the same letting.

Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry

out the work. The right is reserved to reject any or all bids or to waive technicalities

and any informality in any bid.

Questions regarding the bidding process or bidding software can be directed to

Nick Etminan, Purchasing Officer at (847) 931-5606 or nickon.etminan@elginil.gov.

Questions regarding this bid package can be directed to Timo Bello, Utilities

Superintendent, by email at timo.bello@elginil.gov. Technical questions regarding

the scope of work should be addressed to Julie Morrison at Engineering

Enterprises, Inc. at jmorrison@eeiweb.com no later than March 26th, 2026, at 4:00

pm.

Dated: February 13, 2026

Nickon Etminan

Purchasing Officer

City of Elgin

Page 3 of 30 pages

Deadline: 3/31/2026 03:00 PM (CT)

26-005

Bid Activities

Mandatory Pre-Bid Meeting

3/9/2026 9:00:00 AM (CT)

A mandatory pre-bid meeting for all general contractors issuing a bid will be held at 9:00 AM, local time, Monday,

March 9, 2026, at the City of Elgin’s Public Works Department located at 1900 Holmes Road, Elgin, IL 60123.

BID SECURITY DUE

3/31/2026 12:00:00 PM (CT)

An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing

Department, 150 Dexter Court no later than 12:00 PM on March 31, 2026.

Bid Attachments

AGREEMENT.pdf

AGREEMENT

BABA COMPLIANCE.pdf

BABA COMPLIANCE

BID BOND.pdf

BID BOND

BIDDER CERTIFICATION IN COMPLIANCE WITH CRIMINAL CODE OF 2012.pdf

BIDDER CERTIFICATION IN COMPLIANCE WITH CRIMINAL CODE OF 2012

BIDDER’S EMPLOYEE UTILIZATION FORM.pdf

BIDDER’S EMPLOYEE UTILIZATION FORM

CERTIFICATION OF NONSEGREGATED FACILITIES.pdf

CERTIFICATION OF NONSEGREGATED FACILITIES

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER

RESPONSIBILITY MATTERS.pdf

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS

CERTIFICATION REQUIREMENTS.pdf

CERTIFICATION REQUIREMENTS

COVER SHEET.pdf

COVER SHEET

DBE PROGRAM FORMS.pdf

DBE PROGRAM FORMS

EPA DISADVANTAGE BUSINESS ENTERPRISE (DBE) PROGRAM FROM #3.pdf

EPA DISADVANTAGE BUSINESS ENTERPRISE (DBE) PROGRAM FROM #3

EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES.pdf

EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES

IEPA DISADVANTAGE BUSINESS ENTERPRISE (DBE) PROGRAM FORM #1.pdf

IEPA DISADVANTAGE BUSINESS ENTERPRISE (DBE) PROGRAM FORM #1

IEPA DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM FORM #4.pdf

IEPA DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM FORM #4

INSURANCE REQUIREMENTS.pdf

INSURANCE REQUIREMENTS

NONDISCRIMINATION IN EMPLOYMENT.pdf

NONDISCRIMINATION IN EMPLOYMENT

Download

Download

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Download

Page 4 of 30 pages

Deadline: 3/31/2026 03:00 PM (CT)

26-005

PRICING SHEET.pdf

PRICING SHEET

PROPOSAL SHEET.pdf

PROPOSAL SHEET

PROPOSAL SIGNATURE SHEET.pdf

PROPOSAL SIGNATURE SHEET

REFERENCES.pdf

REFERENCES

RESPONSIBLE BIDDER AFFIDAVIT.pdf

RESPONSIBLE BIDDER AFFIDAVIT

SEXUAL HARASSMENT.pdf

SEXUAL HARASSMENT

SPECIFICATIONS FOR DISADVANTAGED BUSINESS ENTERPRISE

PARTICIPATION.pdf

SPECIFICATIONS FOR DISADVANTAGED BUSINESS ENTERPRISE PARTICIPATION

26-005_Contract 5B_Bid Package_20260212.pdf

26-005_Contract 5B_Bid Package_20260212

Download

Download

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Download

Requested Attachments

AGREEMENT

(Attachment required)

AGREEMENT

BABA COMPLIANCE

(Attachment required)

BABA COMPLIANCE

BID BOND

(Attachment required)

BID BOND

BIDDER CERTIFICATION IN COMPLIANCE WITH CRIMINAL CODE OF 2012

(Attachment required)

BIDDER CERTIFICATION IN COMPLIANCE WITH CRIMINAL CODE OF 2012

BIDDER’S EMPLOYEE UTILIZATION FORM

(Attachment required)

BIDDER’S EMPLOYEE UTILIZATION FORM

CERTIFICATION OF NONSEGREGATED FACILITIES

(Attachment required)

CERTIFICATION OF NONSEGREGATED FACILITIES

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY

MATTERS

(Attachment required)

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS

CERTIFICATION REQUIREMENTS

(Attachment required)

CERTIFICATION REQUIREMENTS

Page 5 of 30 pages

Deadline: 3/31/2026 03:00 PM (CT)

26-005
Commodity Codes: NAICS 236220Commercial and Institutional Building Construction
NAICS 237110Water and Sewer Line and Related Structures Construction
NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
NAICS 541330Engineering Services
NAICS 562910Remediation Services

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Type	Invitation to Bid
Status	Issued
Number	26-005 (Year 5 Lead Service Line Replacement Program – Contract B)
Issue Date & Time	2/13/2026 05:00:02 PM (CT)
Close Date & Time	3/31/2026 03:00:00 PM (CT)
Question Cut Off Date	3/26/2026 04:00:00 PM (CT)
Notes	Notice to Bidders Bid Number 26-005 Sealed Bids will be electronically received by the City of Elgin, Illinois (Owner), Purchasing Department, until 3:00 P.M., local time, onTuesday , March 31, 2026 , for the Year 5 Lead Service Line Replacement Program – Contract B. The specifications and bidding documents are available for viewing and download for no cost at the City of Elgin’s electronic bidding web portal: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx . A public reading of the bids will be performed by the City via a Zoom meeting on Tuesday, March 31, 2026, at 3:00 P.M. The Zoom link is: https://us06web.zoom.us/j/8382765568 An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 PM onMarch 31, 2026, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City.All bid documents, including a copy of the bid bond, shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx . A mandatory pre-bid meeting for all general contractors issuing a bid will be held at 9:00 AM, local time, Monday, March 9, 2026 , at the City of Elgin’s Public Works Department located at 1900 Holmes Road, Elgin, IL 60123. ALERT: All bidders are required to advertise subcontracting opportunities no less than 16 days prior to the bid opening in accordance with IEPA and City requirements. The scope of work consists of approximately 261 full lead service line replacements from water main to interior water meter, and all other appurtenant work and materials necessary to complete the project throughout the City of Elgin as set forth in the bid documents. The successful bidder shall be required to furnish a satisfactory contract bond to the City of Elgin by a surety company authorized to do business in the State of Illinois covering the full amount of the contract. The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and the Illinois Works Jobs Program Act (Apprenticeship Initiative) [30 ILCS 559/20/20-1]. Any contract or contracts awarded under this invitation for bids are expected to be funded in part by a loan from the Illinois Environmental Protection Agency (Illinois EPA). Neither the State of Illinois nor any of its departments, agencies, or employees is or will be a party to this invitation for bids or any resulting contract. The procurement will be subject to regulations contained in the Procedures for Issuing Loans from the Public Water Supply Loan Program (35IAC Part 662), the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the United States Department of Labor, the Employment of Illinois Workers on Public Works Act (30 ILCS 570), Illinois Works Jobs Program Act (30 ILCS 559/20-1), and the federal “Build America, Buy America Act” requirements contained in the Infrastructure Investment and Jobs Act, Pub. L. No. 117-58. This procurement is also subject to the loan recipient’s policy regarding the increased use of disadvantaged business enterprises. The loan recipient’s policy requires all bidders to undertake specified affirmative efforts at least sixteen (16) days prior to bid opening. The policy is contained in the specifications. Bidders are also required to comply with the President’s Executive Order No. 11246, as amended. The requirements for bidders and contractors under this order are explained in 41 CFR 60-4. The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting. Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid. Questions regarding the bidding process or bidding software can be directed to Nick Etminan, Purchasing Officer at (847) 931-5606 or nickon.etminan@elginil.gov . Questions regarding this bid package can be directed to Timo Bello, Utilities Superintendent, by email at timo.bello@elginil.gov . Technical questions regarding the scope of work should be addressed to Julie Morrison at Engineering Enterprises, Inc. at jmorrison@eeiweb.com no later than March 26 ^th , 2026, at 4:00 pm. Dated: February 13, 2026 Nickon Etminan Purchasing Officer City of Elgin

Name	Nick Etminan Purchasing Officer
Address	150 Dexter Ct. Elgin, IL 60120 USA
Phone	1 (847) 931 x5606
Fax
Email	nickon.etminan@elginil.gov

Year 5 Lead Service Line Replacement Program – Contract B

Project Information

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