Project Information

Bid Title

Year 5 Lead Service Line Replacement Program – Contract B

Issuing Agency

City of Elgin, Illinois

Location

Illinois

Published Date

Feb 14, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-005

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Invitation to Bid
Status	Issued
Number	26-005 (Year 5 Lead Service Line Replacement Program – Contract B)
Issue Date & Time	2/13/2026 05:00:02 PM (CT)
Close Date & Time	3/31/2026 03:00:00 PM (CT)
Question Cut Off Date	3/26/2026 04:00:00 PM (CT)
Notes	Notice to Bidders Bid Number 26-005 Sealed Bids will be electronically received by the City of Elgin, Illinois (Owner), Purchasing Department, until 3:00 P.M., local time, onTuesday , March 31, 2026 , for the Year 5 Lead Service Line Replacement Program – Contract B. The specifications and bidding documents are available for viewing and download for no cost at the City of Elgin’s electronic bidding web portal: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx . A public reading of the bids will be performed by the City via a Zoom meeting on Tuesday, March 31, 2026, at 3:00 P.M. The Zoom link is: https://us06web.zoom.us/j/8382765568 An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 PM onMarch 31, 2026, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City.All bid documents, including a copy of the bid bond, shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx . A mandatory pre-bid meeting for all general contractors issuing a bid will be held at 9:00 AM, local time, Monday, March 9, 2026 , at the City of Elgin’s Public Works Department located at 1900 Holmes Road, Elgin, IL 60123. ALERT: All bidders are required to advertise subcontracting opportunities no less than 16 days prior to the bid opening in accordance with IEPA and City requirements. The scope of work consists of approximately 261 full lead service line replacements from water main to interior water meter, and all other appurtenant work and materials necessary to complete the project throughout the City of Elgin as set forth in the bid documents. The successful bidder shall be required to furnish a satisfactory contract bond to the City of Elgin by a surety company authorized to do business in the State of Illinois covering the full amount of the contract. The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and the Illinois Works Jobs Program Act (Apprenticeship Initiative) [30 ILCS 559/20/20-1]. Any contract or contracts awarded under this invitation for bids are expected to be funded in part by a loan from the Illinois Environmental Protection Agency (Illinois EPA). Neither the State of Illinois nor any of its departments, agencies, or employees is or will be a party to this invitation for bids or any resulting contract. The procurement will be subject to regulations contained in the Procedures for Issuing Loans from the Public Water Supply Loan Program (35IAC Part 662), the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the United States Department of Labor, the Employment of Illinois Workers on Public Works Act (30 ILCS 570), Illinois Works Jobs Program Act (30 ILCS 559/20-1), and the federal “Build America, Buy America Act” requirements contained in the Infrastructure Investment and Jobs Act, Pub. L. No. 117-58. This procurement is also subject to the loan recipient’s policy regarding the increased use of disadvantaged business enterprises. The loan recipient’s policy requires all bidders to undertake specified affirmative efforts at least sixteen (16) days prior to bid opening. The policy is contained in the specifications. Bidders are also required to comply with the President’s Executive Order No. 11246, as amended. The requirements for bidders and contractors under this order are explained in 41 CFR 60-4. The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting. Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid. Questions regarding the bidding process or bidding software can be directed to Nick Etminan, Purchasing Officer at (847) 931-5606 or nickon.etminan@elginil.gov . Questions regarding this bid package can be directed to Timo Bello, Utilities Superintendent, by email at timo.bello@elginil.gov . Technical questions regarding the scope of work should be addressed to Julie Morrison at Engineering Enterprises, Inc. at jmorrison@eeiweb.com no later than March 26 th , 2026, at 4:00 pm. Dated: February 13, 2026 Nickon Etminan Purchasing Officer City of Elgin

Contact Information

Name	Nick Etminan Purchasing Officer
Address	150 Dexter Ct. Elgin, IL 60120 USA
Phone	1 (847) 931 x5606
Fax
Email	nickon.etminan@elginil.gov

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9118521

Bid Attachments

File Name	Description	File Size
1 2 24 items in 2 pages
AGREEMENT.pdf	AGREEMENT	166 KB	339508	7205101
BABA COMPLIANCE.pdf	BABA COMPLIANCE	290 KB	339508	7205104
BID BOND.pdf	BID BOND	187 KB	339508	7205105
BIDDER CERTIFICATION IN COMPLIANCE WITH CRIMINAL CODE OF 2012.pdf	BIDDER CERTIFICATION IN COMPLIANCE WITH CRIMINAL CODE OF 2012	8 KB	339508	7205107
BIDDER’S EMPLOYEE UTILIZATION FORM.pdf	BIDDER’S EMPLOYEE UTILIZATION FORM	155 KB	339508	7205109
CERTIFICATION OF NONSEGREGATED FACILITIES.pdf	CERTIFICATION OF NONSEGREGATED FACILITIES	10 KB	339508	7205110
CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS.pdf	CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS	9 KB	339508	7205111
CERTIFICATION REQUIREMENTS.pdf	CERTIFICATION REQUIREMENTS	153 KB	339508	7205112
COVER SHEET.pdf	COVER SHEET	166 KB	339508	7205114
DBE PROGRAM FORMS.pdf	DBE PROGRAM FORMS	77 KB	339508	7205116
EPA DISADVANTAGE BUSINESS ENTERPRISE (DBE) PROGRAM FROM #3.pdf	EPA DISADVANTAGE BUSINESS ENTERPRISE (DBE) PROGRAM FROM #3	155 KB	339508	7205118
EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES.pdf	EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES	116 KB	339508	7205120
IEPA DISADVANTAGE BUSINESS ENTERPRISE (DBE) PROGRAM FORM #1.pdf	IEPA DISADVANTAGE BUSINESS ENTERPRISE (DBE) PROGRAM FORM #1	195 KB	339508	7205122
IEPA DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM FORM #4.pdf	IEPA DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM FORM #4	42 KB	339508	7205123
INSURANCE REQUIREMENTS.pdf	INSURANCE REQUIREMENTS	108 KB	339508	7205124

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 541330Engineering Services
• NAICS 562910Remediation Services

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