Project Information

Bid Title

Department of Public Works Services

Issuing Agency

City of Elk Grove

Location

California

Published Date

Jan 13, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Type	Name	Due Date	Notice	Details	Posted
RFP	Department of Public Works Services	02/19/26	RFP Package	Q & A	Public Works	01/13/26	Active

Attachment Preview

Request for Proposals

for

Department of Public Works Services

City Clerk’s Office

City of Elk Grove

8401 Laguna Palms Way

Elk Grove, CA 95758

Proposals Due by 4:00 pm on February 19, 2026

Department of Public Works Services

Page 1 of 100

CITY OF ELK GROVE, CALIFORNIA

TABLE OF CONTENTS

1 INTRODUCTION.................................................................................................................. 3

2 BACKGROUND & PURPOSE ............................................................................................. 4

3 KEY MILESTONE SCHEDULE ........................................................................................... 5

4 PROPOSAL SUBMITTAL INSTRUCTIONS ........................................................................ 5

5 GENERAL TERMS AND CONDITIONS .............................................................................15

EXHIBIT A: SCOPE OF SERVICES .........................................................................................20

EXHIBIT B: MASTER SERVICES CONTRACT, FEDERAL.....................................................27

EXHIBIT C: MASTER SERVICES CONTRACT .......................................................................67

EXHIBIT D: LAPM EXHIBIT 10-Q: DISCLOSURE OF LOBBYING ACTIVITIES (FEDERAL

CONTRACT ONLY)..................................................................................................................99

Department of Public Works Services

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1 INTRODUCTION

The City of Elk Grove (City) is accepting proposals from qualified Consultants for

Department of Public Works Services to provide on-call professional and general Public

Works Services in accordance with the included specifications, terms, and conditions

shown in this Request for Proposal (RFP). The City anticipates awarding at least two

separate contracts as a result of this solicitation; however, the City reserves the right to

award additional contracts, to award fewer than two contracts, or to reject all proposals

and proceed in a different manner.

Contract 1 shall be for federal/State funded Project Management Services.

Contract 2 shall be for all other non-federal/State funded Public Works Services.

Consultants may submit proposals for one or both contracts. A separate proposal shall

be submitted for each solicitation being responded to. Each proposal shall clearly describe

what contract and services they are responsive to. Prospective respondents are advised to

read this information carefully prior to submitting a proposal. The City prefers to execute both

contracts with a single Consultant but could execute each Contract with a different Consultant.

The services being solicited for Contract 1 as part of the RFP are for the on-call

professional project management efforts required to ensure successful project delivery of

projects funded with federal and/or State funds. These services will include the solicitation

through formal RFPs of additional City contracts with other consultants, and the

management of those consultants, to prepare the actual project plans, studies, etc., that

are funded with the federal/State funds. Because the Consultant selected for on-call

services for the federal/State funded work solicited with this RFP shall be managing the

work on behalf of the City, they shall not be allowed to participate in the solicitation of the

additional work contracted through subsequent RFPs.

The services being solicited for Contract 2 as part of the RFP include non-federal/State

funded on-call professional project management services described in Contract 1 and

Department of Public Works Services

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general professional services to manage the programmatic aspects of the City’s

infrastructure, as well as some general services to manage the labor and material tasks

necessary to implement maintenance repairs.

Proposals are due no later than Thursday, February 19, 2026, by 4:00 pm PST.

2 BACKGROUND & PURPOSE

2.1

Project Description

Located in the Sacramento Valley, the City of Elk Grove covers 42 square miles

and serves roughly 180,000 residents. The City celebrated its 25th year of

incorporation as it continues to grow and develop. The City combines a core

staffing model with consultant staff augmentation to meet the public’s expectations

for a high standard of public service but also maintains flexibility to the City to adjust

staffing levels as needed.t. As such, the City’s Department of Public Works is

accepting proposals from qualified Consultants interested in providing staff

augmentation support services at varying professional levels to the City as well as

managing a diverse array of subconsultants in support of project management,

engineering, inspections, and operations and maintenance services.

The ideal Consultant shall have experience working with government agencies and

on Public Works projects.

2.2

Project Delivery Method

This project will likely be delivered under two master agreements: Contract 1,

which will be federally/state funded, and Contract 2, which will be funded solely

through non-federal and state sources. The on-call professional services provided

under these agreements shall utilize multiple delivery methods.

Staff augmentation services shall include personnel to be made available on-site

upon request, off-site, or at various project locations throughout the City. In certain

cases, the City may rent office space to Consultant for staff performing

augmentation services at City facilities. Additional project delivery methods shall

Department of Public Works Services

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include the ability to provide subconsultants to the City on an on-call or project

specific basis.

3 KEY MILESTONE SCHEDULE

Late submittals will not be accepted. The schedule below has been established for

conducting this Consultant selection process.

Task

Date

Request for Proposals Issued

Deadline for Questions

Answers / Addendum Posted

Proposals Due

Final Selection Interviews (Tentative)

January 13, 2026

February 5, 2026 by

4:00 pm

February 12, 2026

February 19, 2026 by

4:00 pm

Week of March 9, 2026

Contract Approval and Award (Tentative)

May 2026

Services to Begin (Tentative)

June 2026

The City reserves the right, however, to modify this schedule at any time.

All questions must be submitted prior to the questions deadline date.

4 PROPOSAL SUBMITTAL INSTRUCTIONS

4.1

Guidelines for Proposal

The following guidelines are provided for standardizing the preparation and

submission of proposals. The intent is to assist respondents in the preparation of their

submissions and to assist the City by simplifying the review process providing

standards for comparison of submissions.

Department of Public Works Services

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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