Project Information

Bid Title

DU PAGE COUNTY POLICE RECORDS MANAGEMENT SYSTEM

Issuing Agency

DuPage County

Location

Illinois

Published Date

Aug 27, 2025

Closing Date

Oct 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-094-IT

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

BUYER: Valerie Calvente (email for Bid Document)
EMAIL: valerie.calvente@dupagecounty.gov

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN that Proposals will be received for the DuPage County Police Records
Management System 25-094-IT on or before October 3, 2025 at 2:30 p.m. Solicitation documents, including
specifications, may be obtained by email at valerie.calvente@dupagecounty.gov or at DemandStar. All
Proposals must be received prior to the date and time shown below in the table below.

Electronic signatures are allowed, and Bids do not have to be notarized. The County accepts no responsibility for transmission failures or content omissions. Bids transmitted in person, by mail or by facsimile (“Fax”) will not be accepted.

STATEMENT OF WORK

DuPage County, on behalf of multiple law enforcement agencies in the County (collectively “County”), is
issuing this Request for Proposal (RFP) for a multi-agency Police Records Management System (RMS) as
well as associated interfaces.

BID EVENT ACTIVITY

DATE	BID EVENT ACTIVITY
August 26, 2025	Legal Notice Advertisement Placed
September 9, 2025	A non-mandatory, virtual pre-proposal conference will be held at this time. To receive meeting information, please contact valerie.calvente@dupagecounty.gov
September 16, 2025 2:30 p.m.	Questions due to Buyer via email: valerie.calvente@dupagecounty.gov
September 23, 2025 4:00 p.m.	Final Q&A Addendum Published
October 3, 2025 2:30 p.m.	Submittals Due to valerie.calvente@dupagecounty.gov

REQUIRED FORMS TO BE SUBMITTED

Bidder shall complete and upload all forms listed below for consideration:

1. Original Signed Proposal (PDF)
2. Redacted copy of Proposal if proprietary information is included
3. Technical Proposal (Including Forms in Appendix A and the Completion of Appendix B in Excel)
4. Cost Proposal (Including Forms in Appendix C)
5. Proposal Form
6. Internal Revenue Service W-9 Form

7. Required Vendor Ethics Disclosure Statement Form

8. Limitations on the Authority of the County of DuPage to Contract

9. Awarded Contractor Disclosure Form

BID SUBMITTAL
Once Bidder completes all required forms, the Bidder must email their completed response to valerie.calvente@dupagecounty.gov .

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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