Project Information

Bid Title

HVAC System

Issuing Agency

Town of Merrimack, NH

Location

New Hampshire

Published Date

Feb 4, 2026

Closing Date

Feb 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

HVAC System for the Town of Merrimac Police Station, due Friday, February 20, 2026 at 2PM. A mandatory walkthrough is scheduled for Tuesday, February 10, 2026 at 10:00 AM at the Police Station, located at 31 Baboosic Lake Rd, Merrimack, NH.

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Town of Merrimack,

New Hampshire

6 Baboosic Lake Rd · Merrimack, NH 03054 · www.merrimacknh.gov

January 30, 2026

REQUEST FOR PROPOSAL

HVAC – POLICE STATION

Proposal will be received by the Town of Merrimack until 2:00 pm on Friday, February 20, 2026

to replace HVAC system for the Town of Merrimack Police Department according to the enclosed

specifications and following conditions.

Time and effort spent for bid preparation is the responsibility of the bidder. The act of submitting

a bid is considered to be full acknowledgement that the bidder has inspected the sites and is familiar

with the conditions. A mandatory walk through is scheduled for Tuesday, February 10, 2026

at 10:00 am at the Merrimack Police Department, 31 Baboosic Lake Rd, Merrimack, NH.

Proposed systems must be designed: in accordance with industry standards, including those by the

American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHREA); to

maintain temperatures at the sites within ranges specified by such standards; and to meet all

applicable codes.

The proposals shall include a detailed outline of the scope of work similar to but not limited to the

one as below, a total cost included on the enclosed Bid Form, warranty information, specifications

on the proposed heating equipment, and a listing of significant materials to be provided and

significant tasks to be performed. Three copies of the proposal must be submitted.

The proposal shall include, at a minimum, the following elements in the scope of work:

• Disconnect and remove five (5) York 2 ton roof top units, one (1) York 4 ton roof top and

four (4) split systems

• Furnish and install five (5) roof top units. Units will include five (5) 2 ton units and one (1)

4 ton cooling unit equivalent to the existing units.

• Furnish and install two (2) 80 % efficient gas furnaces with remote air cooled condensing

units located on the roof of the police station.

• Furnish and install two (2) high efficient gas furnaces with condensing units located on the

ground level.

• Connect new roof top units to the existing duct system below the ceiling.

• Reconnect gas piping

• Reconnect refrigerant piping and flue piping for the new furnaces

• Certified air balancing

• Reconnect low voltage control wiring and furnish new thermostats. Existing zone system

for the furnace on the second floor will be reused.

• Patch the roof as needed.

• Start, check and test all equipment for proper operation.

TOWN OF MERRIMACK, NEW HAMPSHIRE

TOWN _______________________________________________

FINANCE DEPARTMENT

6 Baboosic Lake Road

Merrimack, NH 03054

Tel: 603-424-7075

Fax: 603-424-0516

The proposal shall be submitted on the Bid Form furnished herewith and shall exclude state and

federal taxes not applicable to municipalities. The bid price shall be quoted F.O.B. Town of

Merrimack, Police Department, 31 Baboosic Lake Rd, Merrimack, NH and shall include all labor

and materials that are required for a complete installation, including removal of related debris.

The successful bidder will be required to furnish Performance and Payment Bonds in the amount

of one hundred percent (100%) of the contract price.

The contractor will be required to provide an insurance certificate confirming the following

insurance coverage: worker’s compensation insurance as required by the State of New Hampshire;

broad-form comprehensive general liability insurance in an amount no less than $1,000,000

combined single limit per occurrence; and motor vehicle insurance to include bodily injury,

property damage, uninsured motorist, and employer’s non-ownership coverage in an amount no

less than $1,000,000 combined single limit per occurrence. The Town of Merrimack shall be

named as an additional insured on all policies.

The contractor must also agree in writing to indemnify the Town of Merrimack from any and all

liability, loss or damage, including but not limited to bodily injury, illness, death, or property

damage, which the Town becomes legally obligated to pay as a result of claims, demands, costs,

or judgment against the Town arising out of the contractor’s actions or omissions relating to this

project.

The Town’s evaluation of the bidder’s experience and reputation will include discussions with

current users. Therefore, bidders shall identify on the Bid Form three customers for whom

comparable repairs have been completed within the last five years.

The Town reserves the right to reject any or all bids, to waive irregularities in the bids, and to

accept the bid which best serves the interest of the Town.

Three copies of the proposal must be sealed and marked “Bid on HVAC-Police Station” and be

delivered to the Town of Merrimack Finance Department, 6 Baboosic Lake Rd, Merrimack, NH

03054 by the time specified above when they will be read aloud at 6 Baboosic Lake Road East

Wing of Town Hall - Lower Level Conference Room.

It is the bidder’s responsibility to confirm the bid is received by the Finance Department by the

date and time specified.

The Town of Merrimack’s Purchasing Policy is available on the Town’s website:

https://www.merrimacknh.gov/finance-department/pages/bid-opportunities; a copy may contact

the Purchasing Agent. For additional information, please contact Sandra Song, Purchasing Agent,

at ssong@merrimacknh.gov or (603) 424-7075.

TOWN OF MERRIMACK, NEW HAMPSHIRE

TOWN _______________________________________________

FINANCE DEPARTMENT

6 Baboosic Lake Road

Merrimack, NH 03054

Tel: 603-424-7075

Fax: 603-424-0516

PROPOSAL FOR

HVAC AT POLICE STATION

Due by 2:00PM on Friday, February 20, 2026

HVAC System at the Police Station

$________________

Enclosed:

_____ Proposal

____ Warranty information

____ Detailed specifications on equipment

____ Construction Schedule

Warranty Terms……………………………………________________ yrs.

The above bid is provided in accordance with the Town of Merrimack’s bid

invitation dated January 30, 2026, except as indicated below:

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

Bidder: _________________________________________________________________

Street Address: ___________________________________________________________

City, State, Zip Code: ______________________________________________________

Phone No: ___________________________ Fax No: ____________________________

Authorized Signature: _____________________________________________________

Printed Name: __________________________________Date: _____________________

E-Mail address: __________________________________________________________

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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