Project Information

Bid Title

Access Road Repair

Issuing Agency

Texas Parks and Wildlife Department

Location

Texas

Published Date

Feb 26, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Date: March 18, 2026; 2:00 PM
Park Name: Devil's River State Natural Area - Dan Hughes Unit, Val Verde County, Texas
Project No: 802-26-76512
Description: Access Road Repair
Pre-bid Meeting: There will be a mandatory pre-bid meeting on March 4, 2026 at 2:00 PM.

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• Request for Quote ( PDF 932.2KB) 2026-02-25 12:59:00  Updated Yesterday

Attachment Preview

INVITATION FOR BIDS – MINOR CONSTRUCTION

SEND INVOICE TO:

Texas Parks and Wildlife Department

ATTN: Accounts Payable

4200 Smith School Road

Austin, Texas 78744

RETURN BIDS TO

teresa.kay@tpwd.texas.gov

SUBMIT QUESTIONS TO

teresa.kay@tpwd.texas.gov

BIDDER MUST SIGN BELOW

BID OPENING:

PROJECT NO.:

March 18, 2026

802-26-76512

BID F.O.B. AGENCY RECEIVING ROOM

UNLESS OTHERWISE SPECIFIED

DESTINATION IF DIFFERENT THAN

ABOVE

Texas Parks and Wildlife

Devils River State Natural Area – Dan

A Hughes Unit

15166 Private Road 1500

Del Rio, Texas 78840

By signing this bid, bidder certifies that if a Texas

address is shown as the address of the bidder, bidder

qualifies as a Texas bidder as defined in Title 34 TAC

Rule 20.32(68).

FAILURE TO MANUALLY

SIGN AND SUBMIT THIS

PAGE WILL DISQUALIFY BID

AUTHORIZED SIGNATURE

BIDDER MUST COMPLETE THIS SECTION

TEXAS ID NUMBER

Name of Firm

Street Address

City-State-Zip

Telephone No.

Email Address

DATE

FAILURE TO MANUALLY SIGN THE BID ABOVE WILL DISQUALIFY BID.

PREFERENCES

See Appendix 21 of the State of Texas Procurement and Contract Management Guide regarding preferences.

Check below to claim a preference under Title 34 TAC Rule 20.38

☐ Goods produced or offered by a Texas bidder that is owned by a Texas resident service-disabled veteran

☐ Goods produced in Texas or offered by a Texas bidder that is not owned by a Texas resident service-disabled veteran

☐ Agricultural products grown in Texas

☐ Agricultural products offered by a Texas bidder

☐ Services offered by a Texas bidder that is owned by a Texas resident service-disabled veteran

☐ Services offered by a Texas bidder that is not owned by a Texas resident service-disabled veteran

☐ Texas Vegetation Native to the Region

☐ USA produced supplies, materials or equipment

☐ Products of persons with mental or physical disabilities

☐ Products made of recycled, remanufactured, or environmentally sensitive materials including recycled steel

☐ Energy Efficient Products

☐ Rubberized asphalt paving material

☐ Recycled motor oil and lubricants

☐ Products produced at facilities located on formerly contaminated property

☐ Products and services from economically depressed or blighted areas

☐ Vendors that meet or exceed air quality standards

☐ Recycled or Reused Computer Equipment of Other Manufacturers

☐ Foods of Higher Nutritional Value

FOR FURTHER INFORMATION CONTACT:

TERESA KAY, CTCD

Purchaser V

Phone: 903-504-1815

Email: teresa.kay@tpwd.texas.gov

INVITATION FOR BIDS

1. INTRODUCTION: The Texas Parks and Wildlife Department (TPWD) is soliciting bids for a qualified contractor

to perform spot repairs at intermittent locations along the approximately 3-mile section of unpaved access road

to Devil’s River State Natural Area (Dan Hughes Unit) located in Val Verde County, Texas per the specifications

provided herein.

2. TERM OF CONTRACT: All Work shall be completed within twenty-one (21) calendar days commencing on the

date specified in the Notice to Proceed or Authorization to Proceed with Construction Activities.

2.1. This Contract is contingent upon the continued availability of funding. If funds become unavailable through

lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, state agency

consolidations, or any other disruption of current appropriations, provisions of the Termination Article in

Attachments A - General Terms and Conditions for Minor Construction shall apply.

2.2. The Purchase Order (Contract) may be extended by TPWD because of changes ordered in the work or

due to unforeseeable delays not within the control of or arising from the fault of either party. Claims or

extensions of time must be made in writing and supported by sufficient written evidence to justify the claim.

Claims for extensions of time shall be granted by written Change Order.

2.3. The Contract shall terminate upon full performance of all requirements contained in this Contract, unless

otherwise extended, as provided in accordance with the Contract terms and conditions.

3. MANDATORY PRE-BID SITE VISIT: Attendance at the scheduled site visit is mandatory. All potential bidders

attending the meeting will need to fill out the attendee sign-in sheet so that verification of attendance may be

confirmed at time of bid opening. Only those Bidders whose names and represented firm are on the site visit

sign-in sheet shall be allowed to submit a response.

The Pre-Bid Site Meeting will be held at the Park Headquarters Building in Devil’s River State Natural Area

(Dan A Hughes Unit) located at 15166 Private Road 1500, Del Rio, Texas starting at 2:00 PM on March 4,

2026.

Note: Attendees should be prepared to tour the site by foot with proper clothing and footwear.

4. STATEMENT OF WORK: Contractor shall provide all labor, materials, equipment, tools and insurance, and

supervision necessary to perform the access road repairs as specified in Attachment B – Specifications and

Attachment C – Drawings. All work not specified and/or not shown on the drawings, but which is necessary

for the completion and/or functioning and operation of the Project, shall be understood and implied as part of

the Contract to be performed by the Contractor for the contract price. Such work shall be executed by the

Contractor in the same manner and with the same character of material as other portions of the Contract without

extra compensation.

4.1. Service Requirement: Services shall include, but are not limited to, the requirements contained in this

IFB. Services set forth that contain the words “must” or “shall” are mandatory and must be provided as

specified with no alteration, modification, or exception. Services set forth that contain the words “may” or

“can” allow Bidders to offer alternatives to the manner in which the commodities/services are provided.

Awarded bidder must meet IFB criteria listed under Section 5 Minimum Qualifications. The requested

services and corresponding deliverables are as follows:

4.1.1. Furnish all labor, tools, equipment, materials, traffic control devices, and incidentals to repair access

road.

4.1.2. Jobsite must be cleaned daily so as not to disrupt employees or normal operations of affected

area(s).

4.1.3. Upon completion of the work, area will be cleaned and all debris accumulated will be removed from

the jobsite.

4.1.4. All work shall be performed during regular business hours. Regular business hours are 7:00 AM –

6:00 PM, Monday through Saturday.

4.2. Work Schedule: Contractor shall begin work as specified in the Notice to Proceed or Authorization to

Proceed with Construction Activities with all services to be completed within twenty-one (21) calendar

days. A Contractor’s ability to meet this project schedule may be a factor in determining award. Contractor’s

work hours shall be scheduled in advance with the TPWD Project Manager.

5. MINIMUM QUALIFICATIONS: Bidders shall complete and submit Attachment D – Contractor’s

Qualifications Form. Failure to properly complete and provide Attachment D – Contractor’s Qualifications

Form will result in disqualification of any bid that results from this IFB. TPWD may make such investigations as

necessary to determine the ability of the Contractor to perform the work and reserves the right to reject any bid

if the evidence submitted and/or obtained through investigation fails to satisfy TPWD that the Contractor is

properly qualified to carry out the obligations of the Agreement.

Contractor must show evidence of at least three (3) successful projects of similar size, scope and complexity

to that described in this IFB (as judged by TPWD) in order to be considered for award. This experience must

have occurred within the past five (5) years, measured backwards from the issue date of this solicitation.

Include a project description, contact names, position, company name, telephone number and email address

for each reference listed.

5.1. References must be verifiable by phone or email within ten (10) working days of bid evaluation.

Note: A start up business is defined as a new company that has no previous operational history or expertise in

the relevant business and is not affiliated with a company that has that history of expertise.

6. CONTRACTOR REQUIREMENTS:

6.1. Contractor agrees to conduct all services under the Contract by and through appropriate communications

as required by TPWD.

6.2. Contractor understands and agrees that work, installation or any other service performed without the prior

written approval of TPWD is work outside the scope of this Contract and shall be performed exclusively at

Contractor’s risk and own expense.

6.3. Contractor is responsible for all materials and equipment stored at the work site.

6.4. Contractor shall keep the premises clean on a continual basis and is responsible for the prompt removal

of all debris, litter, waste materials, and rubbish regularly throughout the project.

6.5. Contractor shall be solely responsible for the safe operation of all equipment used and for the safety of all

personnel employed by or under contract to the Contractor.

6.6. Contractor shall be solely responsible for any damage attributable to Contractor’s operation. Contractor,

at its own expense, shall repair any such damage immediately. The repair work is subject to acceptance

by TPWD.

6.7. Contractor shall provide all labor, equipment, traffic control devices, supervision and any other necessary

incidentals and materials to complete the project.

6.8. Contractor shall be solely responsible for maintaining safety at all work sites. Contractor shall take all

reasonable steps to ensure safety for both workers and the public, including traffic control.

6.9. Contractor may be permitted to leave heavy equipment only at designated locations onsite per TPWD

staff’s direction. TPWD will not be responsible for contractor equipment left onsite.

6.10. Contractor shall submit with reasonable promptness and in orderly sequence all shop drawings, samples

or other information required by the contract documents.

6.11. Unless otherwise specified herein, the Contractor shall furnish and pay for all labor, materials, equipment,

tools, construction equipment, and machinery, water, heat, utilities (unless otherwise specified in the

Specifications), transportation, and other facilities and services necessary for the proper execution and

completion of this contract.

6.12. Contractor shall submit a project schedule and a submittal register/schedule that includes Shop Drawings,

manufacturer’s literature, certificates of compliance, materials samples, materials colors, guarantees and

all other items identified in the Contract Documents or as requested by TPWD.

7. TPWD RESPONSIBILITIES:

7.1. TPWD will designate a Project Manager for this Contract who will serve as the point of contact between

TPWD and Contractor. The instructions of the Project Manager and/or the Project Manager’s designated

representative (hereinafter collectively referred to as the “TPWD PM”) are to be strictly and promptly

followed by Contractor at all times. The TPWD PM is to have free access to Contractor’s supplies,

equipment, and work product at all times for inspection and audit.

7.2. The TPWD PM will decide any and all questions that may arise as to the quality and acceptability of work

performed, and as to the manner of performance and rate of progress of the work. The TPWD PM will

determine the amount of work performed and materials furnished which are to be paid under the contract.

7.3. Failure of the TPWD PM during the progress of the work to: (i) discover or reject unacceptable work; (ii)

discover work not in accordance with the contract; or, (iii) failure to exercise any remedies in connection

therewith, shall not be deemed an acceptance thereof, nor a waiver, of TPWD’s right to full performance

of the contract.

7.4. TPWD will furnish no material, labor, equipment, or facilities unless otherwise provided for in this contract.

7.5. TPWD will monitor vendor performance. Failure to provide services in accordance with requirements

specified herein and the resulting contract(s) and adherence to the TPWD Attachment A – General

Terms and Conditions for Minor Construction may be considered, by TPWD, as unsatisfactory

performance by the contractor. An unsatisfactory performance may result in a negative vendor

performance report, or cancellation of the contract or both.

8. SAFETY: All Contractors and subcontractors conducting work for TPWD shall abide by all Occupational Safety

and Health Administration (OSHA) rules and regulations provided by the Department of Labor, OSHA, Code of

Federal Regulations, Chapter 29. Employees of Contractor and subcontractors shall be trained in accordance

with Chapter 29, OSHA Regulations.

8.1. Emergency: In any emergency affecting the safety of persons or property, the Contractor shall act, at their

discretion, to prevent threatening damage, injury or loss and notify TPWD within forty-eight (48) hours if

Contractor believes that any significant changes in the work or variations from the Contract have been

caused by Contractor’s emergency response. Any additional compensation or extension of time claimed

by the Contractor resulting from emergency work shall be considered in accordance with Attachment A -

General Terms and Conditions for Minor Construction, Para. 10.

9. ADDITIONAL SERVICES: Where found to be in the best interest of TPWD, this Contract may be amended in

writing to provide for additional services, provided that such additional services are within the original scope

and intent of the contract. In such cases, the contractor shall provide a written quotation for performing the

additional work. TPWD contracting section will execute a Change Order (amendment) for additional services,

no additional services shall be performed without a fully executed amendment to the contract.

10. QUANTITIES: Quantities listed are projected order quantities. TPWD reserves the right to increase or decrease

quantities prior to award depending on bid results and budget constraints. Unless this solicitation document

states otherwise, the resulting contract award does not guarantee volume or commitment of funds. TPWD will

only pay for actual goods received or services performed.

11. INSURANCE: Upon acceptance of the bid that is considered to provide the best value to the State of Texas,

the following insurance requirements shall be met by providing a current Certificate of Insurance and

corresponding policy endorsements.

11.1. Contractor shall procure and maintain during the entire period of their performance under this Contract

the following minimum insurance.

11.2.

Type of Insurance

Each Occurrence/Aggregate

Workers Compensation

Employer’s Liability

Bodily Injury by Accident

Bodily Injury by Disease

Bodily Injury by Disease

Commercial General Liability

General Aggregate Applies Per Project

Automobile Liability

All Owned, Hired and Non-Owned Vehicles

Statutory

$1,000,000 Ea. Accident

$1,000,000 Ea. Employee

$1,000,000 Policy Limit

$1,000,000 Bodily Injury & Property Damage – Each Occurrence

$2,000,000 Aggregate Limit

$5,000 Medical Expense Each Person

$1,000,000 Personal Injury & Advertising Liability

$2,000,000 Products / Completed Operations Aggregate Limit

$1,000,000 Combined Single Limit

Note: Workers’ Compensation is required by an “employer” which is defined as “a person who employs

one or more employees.” If Bidder has no employees, such insurance is not required. If Bidder claims

they have no employees, TPWD will require a sworn statement to that fact.

11.3.

Policy must contain an additional insured endorsement: The State of Texas, acting through Texas Parks

and Wildlife Department and its officers and employees, is listed as an additional insured and loss

payee.

11.4.

Prior to the commencement of the job and not later than ten (10) days following award, the Contractor

shall furnish to TPWD, for approval, a certificate of insurance as proof that the required insurance is in

full force and effect.

11.5. The certificate of insurance shall be sent to: Teresa Kay / State Parks Division, Texas Parks &

Wildlife Department via email at teresa.kay@tpwd.texas.gov.

12. SCHEDULE OF EVENTS: TPWD reserves the right to change the dates shown below.

EVENT

IFB Issue Date

Pre-Bid Meeting:

Deadline for Submission of Questions

Deadline for Submission of Bids

DATE

February 25, 2026

2:00 PM, March 4, 2026

5:00 PM, March 11, 2026

2:00 PM, March 18, 2026

13. INQUIRIES: All inquiries shall be submitted in writing by email to TPWD’s point of contact.

13.1. CONTACT: All requests, questions, or other communications about this Solicitation shall be made in

writing to TPWD’s State Parks Division, addressed to the following person:

Teresa Kay, Purchaser V

Email: teresa.kay@tpwd.texas.gov

13.2.

CLARIFICATIONS: TPWD will allow written requests for clarification of this Solicitation. Questions may

be e-mailed to the point-of-contact listed above. Questions should be submitted in the following format:

a) Reference the Solicitation number; b) Reference the Section number, Page number, Paragraph

number, and Text of passage being questioned; and c) Question.

13.3.

PROHIBITED COMMUNICATIONS: Upon issuance of this solicitation, TPWD, its representative(s), or

partners will not answer questions or otherwise discuss the contents of this Solicitation with any

potential Bidder or their representative(s), except for the written inquiries described above. Attempts to

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