Project Information

Bid Title

Crusher Run, Stone, and Rip Rap

Issuing Agency

City of Suffolk

Location

Virginia

Published Date

Feb 2, 2026

Closing Date

Mar 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

26050-KR

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	26050-KR
Bid Title:	Crusher Run, Stone, and Rip Rap
Category:	Purchasing Bid Board Posting
Status:	Open

Description: The intent of this Invitation for Bid (IFB) is to purchase annual requirements of Crusher Run #21A, Bedding Stone #57, #8 Stone, Rip Rap Class 1A, Surge Stone VA#1, #10 Asphalt Screenings and Ballast Stone to be utilized primarily by the Roads Maintenance Division of the Department of Public Works.  Materials described herein may also be purchased by other City departments at the prices and conditions described in the bid documents. A separate account must be set up for each department. Publication Date/Time: 2/2/2026 12:00 AM Closing Date/Time: 3/4/2026 3:00 PM Contact Person: Kimberly Rogerson, VCA Buyer City of Suffolk Purchasing Division 442 W. Washington Street Suffolk, VA 23434 Office: (757)514-4145 krogerson@suffolkva.us Related Documents: IFB 26050-KR Crusher Run Stone and Rip Rap

Attachment Preview

INVITATION FOR BID

City of Suffolk

IFB#26050-KR

February 2, 2026

Purchasing Division

442 W. Washington Street, Room 1086

Suffolk, VA 23434

Phone: (757) 514-7520 Fax: (757) 514-7524

http://apps.suffolkva.us/bids/bid_search_all.jsp

Crusher Run, Stone, & Rip Rap

SCOPE OF WORK: The intent of this Invitation for Bid (IFB) is to purchase annual requirements

of Crusher Run #21A, Bedding Stone #57, #8 Stone, Rip Rap Class 1A, Surge Stone VA#1, #10

Asphalt Screenings and Ballast Stone to be utilized primarily by the Roads Maintenance Division

of the Department of Public Works. Materials described herein may also be purchased by other

City departments at the prices and conditions described in the bid documents.

Bid Due: 3:00 p.m., March 4, 2026

Contract Officer: ________Kimberly Rogerson________________

Kimberly Rogerson, VCA, Buyer, krogerson@suffolkva.us

The Buyer, Kimberly Rogerson, is the Contract Officer for the City of Suffolk with respect to this IFB. All

questions and/or comments should be directed to her at this email address: krogerson@suffolkva.us. The

respondents to this IFB shall not contact, either directly or indirectly, any other employee or agent of the City

regarding this IFB. This prohibition shall also extend to the Suffolk City Council and other elected City officials.

Any such unauthorized contact may disqualify the bidder from the procurement. All questions concerning

bid must be in writing and received five (5) business days prior to the bid opening.

Sealed bids subject to the conditions and instructions contained herein, will be received at the

office of the Purchasing Agent listed above, until the time and date shown above (local prevailing

time), for furnishing the items or services described in the bid.

Company Name:

Address:

City / State / Zip:

Telephone:

FAX No.:

E-mail:

Print Name:

Title:

Signature:

Date:

-1-

In compliance with this Invitation for Bid (IFB), and subject to all the conditions thereof, the

signatory offers, if this bid is accepted within ninety (90) calendar days from the date of the

opening, to furnish any or all of the items and/or services upon which prices are quoted, at the

price set opposite each item, to be delivered at the time and place specified herein. The above

signature certifies the bidder has read, understands, and agrees to all terms, conditions, and

requirements of this bid, and is authorized to contract on behalf of firm named above.

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE.

BID OPENING

Bids shall be publicly opened and read aloud on the date that the bids are accepted. Public

opening will be held March 4, 2026, at 3:00 PM (local prevailing time), in Suffolk City Hall,

Purchasing Conference Room, located at 442 W. Washington Street, Suffolk, VA 23434-5237.

SUBMITTALS

Bidder shall submit the entire IFB as their bid package.

Bids may be submitted through EVA.

-2-

INVITATION FOR BID

Crusher Run, Stone, & Rip Rap

SECTION/TITLE

PURPOSE .......................................................................................................................... - 4 -

COMPETITION INTENDED................................................................................................ - 4 -

CONTRACT PERIOD ......................................................................................................... - 4 -

SPECIFICATIONS .............................................................................................................. - 4 -

ADDITIONAL INSTRUCTIONS .......................................................................................... - 7 -

CONTRACT TERMS AND CONDITIONS ........................................................................ - 12 -

BID FORM ........................................................................................................................ - 19 -

REFERENCES ................................................................................................................. - 20 -

ANTICOLLUSION/NONDISCRIMINATION/DRUG FREE WORKPLACE CLAUSES ........ - 22 -

PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA................................ - 23 -

EXCEPTION PAGE .......................................................................................................... - 24 -

INSURANCE REQUIREMENTS ....................................................................................... - 25 -

-3-

PURPOSE

The intent of this Invitation for Bid (IFB) is to purchase annual requirements of Crusher Run #21A,

Bedding Stone #57, #8 Stone, Rip Rap Class 1A, Surge Stone VA#1, #10 Asphalt Screenings

and Ballast Stone to be utilized primarily by the Roads Maintenance Division of the Department

of Public Works. Materials described herein may also be purchased by other City departments

at the prices and conditions described in the bid documents.

A separate account must be set up for each department.

COMPETITION INTENDED

It is the City’s intent that this Invitation for Bid (IFB) permits competition. It shall be the bidder’s

responsibility to advise the Purchasing Agent in writing if any language requirement, specification,

etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this

IFB to a single source. Such notification must be received by the Purchasing Agent not later than

five (5) business days prior to the date set for bids to close.

CONTRACT PERIOD

The contract shall cover the period from April 1, 2026, through March 31, 2027.

The City reserves the option to renew this agreement for two (2) additional one-year periods

ending March 31, 2029. Unless notified in writing thirty (30) days prior to the expiration date, the

contract will automatically renew during these periods.

Initial rates and subsequent renewal rates must be guaranteed for a minimum of twelve (12)

months. Any increase in rates shall be limited to the lesser of the Consumer Price Index for all

Urban Consumers (CPI-U) – Other Goods and Services (unadjusted for the current 12 month

period) or 3%. Any increase in rate must be submitted sixty (60) days prior to contract renewal.

The City does not guarantee approval of any rate increase. The City must be notified of any

rate increases during the contract period.

SPECIFICATIONS

All quantities are annual estimates.

Material Specifications

Crusher Run No. 21A:

In accordance with Virginia Department of

Transportation (VDOT) specifications

Estimated quantity of 6,000 tons

Bedding Stone No. 57:

In accordance with Virginia Department of

Transportation (VDOT) specifications

Estimated quantity of 5,000 tons

No. 8 Stone

In accordance with Virginia Department of

Transportation (VDOT) specifications

Estimated quantity of 1,000 tons

-4-

Rip Rap Class 1A

In accordance with Virginia Department of

Transportation (VDOT) specifications

Estimated quantity of 800 tons

Surge Stone VA#1

In accordance with Virginia Department of

Transportation (VDOT) specifications

Estimated quantity of 1,000 tons

Asphalt Screenings #10

In accordance with Virginia Department of

Transportation (VDOT) specifications

Estimated quantity of 2,000 tons

Ballast Stone

In accordance with Virginia Department of

Transportation (VDOT) specifications

Estimated quantity of 1,000 tons

General

Quality of materials must be as specified; the City reserves the right to refuse shipment if the

standard of quality does not meet expectations. Determination of quality shall be at the sole

discretion of the City. If requested, vendor will provide to the City at no cost, a sieve analysis of

the material offered.

The City reserves the right to obtain additional competition for site specific requirements which

exceed 50% of the annual estimated quantity.

Material be delivered F.O.B. job site by the Contractor within twenty-four (24) hours of request.

Price quoted for F.O.B. job site shall be for delivery anywhere within the City of Suffolk.

Each truckload of material delivered will be accompanied by two weight tickets from a certified

scale showing the gross, tare and net weight of the product. Weight tickets will be presented for

signature before the material is unloaded.

It shall be the Contractor’s responsibility to promptly notify the City if the availability of materials

will be delayed due to plant or truck maintenance or inclement weather, etc., or if materials have

been subcontracted to avoid delay.

Further, if materials are to be delayed beyond the twenty-four (24) hours’ notice, the City may, at

its option, seek an alternate supplier, and the Contractor may be responsible for any price

differential. If, in the City's opinion, such delays cause substantial delays in the City's work

schedule, same shall be reason for cancellation of this agreement.

The Contractor shall comply with all applicable state, local and federal laws, regulations and

ordinances.

Contractor’s facilities shall be within a thirty (30) mile radius from the Public Works

Operations Center located at 800 Carolina Rd, Suffolk, VA. 23434.

-5-

Commodity Codes

• NAICS 212319Other Crushed and Broken Stone Mining and Quarrying
• NAICS 212321Construction Sand and Gravel Mining
• NAICS 238910Site Preparation Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.