Project Information

Bid Title

EMPLOYEE HEALTH BENEFITS BROKER / CONSULTANT

Issuing Agency

City of Sierra Vista

Location

Arizona

Published Date

Sep 28, 2025

Closing Date

Oct 13, 2025

Government Level

State & Local

Status

Closed

Ref. #

2026-RFP-009

Original Source

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Bid Documents

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Project Description

Project ID: 2026-RFP-009

Title: EMPLOYEE HEALTH BENEFITS BROKER / CONSULTANT

Addenda: 3

Release Date: 8/27/2025

Due Date: 10/13/2025

Post Information

Posted At:Wed, Aug 27, 2025 7:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Sierra Vista Employee Benefits Trust (“City”) is seeking competitive proposals from qualified and interested firms to provide Brokerage/Consulting Services for employee insurance and benefits programs. The selected firm will work with the City’s Human Resources staff to ensure the insurance coverage and carriers recommended are the most comprehensive and competitively priced to meet the City’s short-term and long-term benefits strategies.

The Broker/Consultant selected will offer consulting services on a fee for services basis. The City’s benefits plan year runs from July 1 to June 30 with a budget for the year by the third week of April, and open enrollment meetings to be completed no later than June 1 annually.

Current employee insurance benefits programs for which services may be expected include:

• Health Insurance
• Voluntary Dental Insurance
• Voluntary Vision Insurance
• Life and Accidental Death & Dismemberment (AD&D) Insurance
• Short-Term and Long-Term Disability Insurance
• Section 125 Flexible Spending Accounts
• COBRA - third party administration
• FMLA administration
• Wellness Plan
• Telemedicine
• Employee Assistance Program
• Voluntary Supplemental coverage
• Stop Loss Insurance
• Other Ancillary Benefits as Deemed Appropriate

Background

The City of Sierra Vista, Arizona is located in Cochise County, approximately 1½ hours south of Tucson. Current population is 45,308.

The City employs approximately 390 full-time, 131 part-time employees and 70 retirees covered under the City’s benefit plans. The City offers its full-time employees medical, dental, vision, short-term disability and long-term disability (STD/LTD), life insurance coverage, and other voluntary supplemental coverage. The City pays 100% of the employee’s premiums and a portion of the employee dependent premiums (See the attached “2025-26 Benefits Guide” for complete details).

The City established a self-funded insurance program for health benefits and created an Employee Health Benefits Trust (the City of Sierra Vista Employee Benefits Trust) for the purpose of management and administration of the Health Benefits Program with annual funding allocated by City Council.

The City currently utilizes Ameriben/IEC Group for claims administration for health and COBRA. The City offers an EPO and a High Deductible Health Plan that utilizes the Blue Cross/Blue Shield network in the US. Life insurance is provided by Guardian and includes City-paid coverage and voluntary employee paid options for additional coverage. Short- Term Disability Insurance is City-paid and provided by Guardian, as well as Long-Term Disability Insurance for non-ASRS employees. Section 125 Flexible Spending Account third party claims administration is provided by HealthEquity. Dental and Vision coverage and claims administration is provided by Delta Dental.

Timeline

Release Project Date:

August 27, 2025

Pre-Proposal Meeting (Non-Mandatory):

September 11, 2025, 2:00pm

MICROSOFT TEAMS:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzVlMzAxZjAtYWJlYy00Y2NmLTlmZGMtZmU1ZTMyNGFmODMw%40thread.v2/0?context=%7b%22Tid%22%3a%2236676c86-4a76-422a-8d4e-223152386488%22%2c%22Oid%22%3a%2285360c30-8699-4d38-8c5e-5808890b8963%22%7d

Meeting ID: 237 714 499 372 2
Passcode: rs7y3zL7

Question Submission Deadline:

September 24, 2025, 5:00pm

Proposal Submission Deadline:

October 13, 2025, 2:00pm

Commodity Codes

• NAICS 524210Insurance Agencies and Brokerages
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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