Project Information

Bid Title

ELECTRICAL INVENTORY MATERIAL FOR GBIC FEEDER EXTENSION

Issuing Agency

Brownsville Public Utilities Board

Location

Texas

Published Date

Apr 7, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

B036-26

Original Source

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Bid Documents

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Project Description

B036-26 ELECTRICAL INVENTORY MATERIAL FOR GBIC FEEDER EXTENSION

RFP Number:

ELECTRICAL INVENTORY MATERIAL FOR GBIC FEEDER EXTENSION

RFP Status:

Open

Start Date:

April 7, 2026

Close Date:

Wednesday April 22nd, 2026 5:00pm

The files are for bid reference only. Contact Diane Solitaire at dsolitaire@brownsville-pub.com or (956) 983-6366 if you have trouble opening the links below.

NOTE: To open links you may need to press and hold the CTRL button on your keyboard and at the same time click with your mouse on the link

Bid Documents

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LEGAL NOTICE

AND

INVITATION TO BID

B#036-26

The Brownsville Public Utilities Board will accept electronic or sealed bids for the

Supply of Electrical Inventory Material for GBIC Feeder Extension, until 5:00 PM,

April 22, 2026, in the Brownsville PUB Purchasing Office, 1155 FM 511, Olmito, Texas

78575. Electronic or sealed bids received after this time will not be considered.

Bids will be publicly opened and read aloud on April 23, 2026 at 10:30 AM. Bidders can

request a copy of the bid tabulation by emailing hlopez@brownsville-pub.com. Vendors

can call in at 10:30 AM, April 23, 2026 to (956) 214-6020 to listen to the bid opening.

Brownsville Public Utilities Board utilizes the Texas Purchasing Group to post Request for

Proposal (RFP) and bid opportunities, https://www.bidnetdirect.com/texas/brownsville-pub.

Detailed specifications may also be obtained at the following website:

https://www.brownsville-pub.com/rfp_status/open/.

Please mark on the outside of the envelope and on any carrier’s envelopes: "SEALED

BIDS FOR SUPPLY OF ELECTRICAL INVENTORY MATERIAL FOR GBIC

FEEDER EXTENSION, B036-26, APRIL 22, 2026 5:00 PM", and send to the

attention of Diane Solitaire, Purchasing Department, 1155 FM 511, Olmito, TX 78575.

The Brownsville Public Utilities Board will not be responsible in the event that the U.S.

Postal Service or any other courier system fails to deliver the sealed bids to the

Brownsville Public Utilities Board, Purchasing Office by the given deadline above. Bid

will be accepted via electronic transmission through Bidnet, only.

The Brownsville PUB reserves the right to reject any or all bids and to waive

irregularities contained therein and to accept any bid deemed most advantageous to the

Brownsville PUB.

BY:

Diane Solitaire

Purchasing

Brownsville Public Utilities Board

(956) 983-6366 – Phone

Please submit this page upon receipt.

ACKNOWLEDGEMENT FORM

B#036-26 Supply of Electrical Inventory Material for GBIC Feeder Extension

For any clarifications, please contact Hugo E. Lopez at the Brownsville Public Utilities Board,

Purchasing Department at (956) 983-6364 or (956) 983-6375 e-mail: hlopez@brownsville-

pub.com

Please e-mail this page upon receipt of legal notice.

Check one:

( ) Yes, I will be able to send a bid; obtained bid package from website.

( ) Yes, I will be able to send a bid; please email the bid package.

Email:

( ) No, I will not be able to send a bid for the following reason:

If you are unable to send your bid, kindly indicate your reason for “No bid” above and return

this form via e-mail: hlopez@brownsville-pub.com or to dsolitaire@brownsville-

pub.com. This will ensure you remain active on our vendor list.

Date

Company:

Name:

Address:

City:

State:

Zip Code:

Phone:

E-mail:

IF SPECIFICATIONS ARE DOWNLOADED FROM WEBSITE, PLEASE E-MAIL THIS PAGE

B036-26 Supply of Electrical

2

Inventory Material for GBIC Feeder Extension

Special Instructions

Contract Information

• Interpretation

Questions concerning terms, conditions, and technical specifications should be directed to:

Hugo E. Lopez,

Purchasing Administrator

(956) 983-6375

or Diane Solitaire, Purchasing & Materials

Manager

(956) 983-6366

• Tentative Time Line

1. April 6, 2026 to April 22, 2026 - Vendors work on bid.

2. April 22, 2026 at 5:00 PM CST –Vendor must submit one (1) set of

original bid documents in a sealed envelope to:

Diane Solitaire, Purchasing

1155 FM511

Olmito, TX 78575

Bid #036-26 – Supply of Electrical Inventory Material for GBIC Feeder

Extension

Due: April 22, 2026 at 5:00 PM

The above noted information must be included on bid envelope and on any carrier’s

envelope/package. The Brownsville Public Utilities Board will not be held responsible

for missing, lost or late mail or late electronic transmission. Brownsville Public Utilities

Board will accept electronic transmission of sealed bids via Bidnet, only.

3. April 17, 2026 – Last day to submit questions

4. April 23, 2026 – Open bids at 10:30 AM

5. April 24, 2026 – May 20, 2026 - Evaluate bids

6. May 21, 2026 - Provide Final Recommendations

7. June 8, 2026 - Send to Utilities Board for approval

8. Term of contract will commence June 2026

• Or Equal

Brand name or manufacturer’s reference used in this request is descriptive – not restrictive

– it is intended to indicate type and quality desired. Brands of like nature and quality will

be considered. If bidding on other than referenced specifications please provide complete

descriptive information of said article.

B036-26 Supply of Electrical

3

Inventory Material for GBIC Feeder Extension

• Pricing

Bid unit price on quantity specified, extend and show total. In case of errors in extension,

unit prices shall govern. Price shall remain firm until an award is made and for a

period of one year after original date of Purchase Order, unless otherwise stipulated.

All fields (UNIT PRICE, DELIVERY AND MANUFACTURER) in the Cost Sheets must

be completed. The data must be complete to identify the bidding brand.

Failure to submit any of the above information with the sealed bid will disqualify bid.

• Vendor Representative

The successful vendor agrees to send a personal representative with binding authority for the

company to the Brownsville Public Utilities Board upon request to make adjustments and/or

assist with coordination of all transactions as needed.

• Quality of Products

All items must be new, in first class condition, including containers suitable for shipment

and storage. No substitutions in standard grades or lesser quality will be accepted.

• Determining Factors for Award

1. Bidders net price on bid items

2. Stock availability

3. Reputation of brand names offered

4. Reputation and location of the bidder

5. Time and conditions of delivery

6. BPUB financial and legal responsibility evaluations of any identified

teaming arrangements involving significant joint ventures, subcontractors

and suppliers

• Contract with Vendor/Entity Indebted to BPUB

It is a policy of the BPUB to refuse to enter into a contract or other transaction with an

individual, sole proprietorship, joint venture, Limited Liability Company or other entity

indebted to BPUB.

• Vendor ACH (Direct Deposit) Services

The BPUB has implemented a payment service for vendors by depositing the payment

directly to the vendor’s bank account. Successful vendor(s) will be required to receive

payments directly through Automated Clearing House (ACH) in lieu of a paper check. The

awarded vendor must agree to receive payments via ACH (Direct Deposit).

B036-26 Supply of Electrical

4

Inventory Material for GBIC Feeder Extension

• Tax Identification Number (TIN)

In accordance with IRS Publication 1220, aW9 form, or a W8 form in cases of a foreign

vendor, will be required of all vendors doing business with the Brownsville PUB. If a W9

or W8 form is not made available to Brownsville PUB, the first payment will be subject to

income tax withholding at a rate of 28% or 30% depending on the U.S. status and the

source of income as per IRS Publication 1220. The W9 or W8 form must be included

with bid response. Attached are sample forms.

• Taxes

The Brownsville Public Utilities Board is exempt from Federal Excise Tax, State Tax and

local Taxes. Do not include tax in the bid. If it is determined that tax was included in the

bid it will not be included in the tabulation or any awards. Tax exemption certificates will

be furnished upon request.

• Signing of Bid

Failure to sign bid will disqualify it. Person signing bid should show title or authority to

bind their firm to a contract.

• EEOC Guidelines

During the performance of this contract, the contractor agrees not to discriminate against

any employee or applicant for employment because of race, national origin, age, religion,

gender, marital or veteran status, or physically challenging condition.

• As Needed Basis (NOT APPLICABLE)

Material to be released on an “as needed” basis and be billed as such. However,

successful vendor must have stock readily available for immediate shipment to the BPUB.

Brownsville PUB will not accept the full quantity at one time as specified on Cost Sheet.

• Contract and Purchase Order

The supply of Electrical Inventory Material for GBIC Feeder Extension will be delivered

FOB Brownsville Public Utilities Board, 1155 FM511, Olmito, Texas 78575. A contract

for the electrical material for GBIC Feeder Extension will be placed into effect by means of

a purchase order issued by the Brownsville Public Utilities Board after tabulation and final

approval by the Brownsville PUB Board.

• Terms (NOT APPLICABLE)

One (1) year from the date of award not to exceed the one (1) year or the awarded amount

whichever comes first, with the option to renew for an additional one (1) year period if

agreed upon in writing by both parties.

B036-26 Supply of Electrical

5

Inventory Material for GBIC Feeder Extension

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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