Project Information

Bid Title

6515--Symphonie Aqua System Kansas City VAMC

Issuing Agency

VETERANS AFFAIRS, DEPARTMENT OF

Location

Kansas

Published Date

May 28, 2026

Closing Date

Jun 5, 2026

Government Level

Federal

Status

Closed

Ref. #

36C25526Q0428

Original Source

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Bid Documents

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Project Description

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6515--Symphonie Aqua System Kansas City VAMC

Active

Contract Opportunity

Notice ID

36C25526Q0428

Related Notice

Department/Ind. Agency

VETERANS AFFAIRS, DEPARTMENT OF

Sub-tier

VETERANS AFFAIRS, DEPARTMENT OF

Office

255-NETWORK CONTRACT OFFICE 15 (36C255)

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General Information

• Contract Opportunity Type: Sources Sought (Original)
• Original Published Date: May 28, 2026 02:21 pm CDT
• Original Response Date: Jun 05, 2026 11:00 pm CDT
• Inactive Policy: Manual
• Original Inactive Date: Jun 20, 2026
• Initiative:
  • None

Classification

• Original Set Aside:
• Product Service Code: 6515 - MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES
• NAICS Code:
  • 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing
• Place of Performance:
  Kansas City VA Medical Center Kansas City , 64128-2226
  USA

Description

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potential qualified businesses capable of providing the following:

Symphonie Aqua System for the Kansas City VAMC
*** See Statement of Work below for details ***
If this is within your capability, please respond with the information below:
Company Name
Address
Point of Contact
Phone, Fax, and Email
UEI number
GSA Contract (as applicable)
Capability Statement that clearly and convincingly identifies your ability to fulfill this requirement.
Brochures of product being offered to include specifications.
Meet the Buy American statute FAR 52.225-1
Authorized service provider letter from OEM
Interested firms are reminded that in accordance with FAR 4.203, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR 4.203 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in SBA at Small Business Search .

Point of Contact for this Sources Sought is:
Ashley.schmitt@va.gov
Department of Veterans Affairs
Network Contracting Office -15
3450 S. 4th Street Trafficway
Leavenworth, KS. 66048Â

STATEMENT OF WORK (SOW)
Project Title: Acquisition of Symphonie Aqua Compact + CA800 COM
Requesting Service: Prosthetics Department
Facility: Kansas City VA Health Care System (KCVAMC)
Program Need Date: May 2026
Contract/Item Number: 1332676

1. Purpose
The purpose of this Statement of Work is to outline the requirements for the purchase, delivery, and implementation of the Symphonie Aqua Compact System with CA800 COM components. The system is required to enhance the precision and efficiency of prosthetic socket impressions through advanced weight bearing casting technology.

2. Background
The Prosthetics Department currently utilizes traditional casting methods that do not consistently capture residual limb anatomy under true weight bearing conditions. These limitations lead to extended fabrication timelines, repeated adjustments, increased material usage, and reduced patient comfort.
The Symphonie Aqua Compact System is specifically designed to produce anatomically accurate, full weight bearing impressions using a specialized, distally fixed membrane. Adoption of this system is expected to significantly reduce remakes, improve clinical outcomes, and streamline prosthetic fabrication workflow.

3. Scope of Work
The contractor shall provide all necessary equipment, accessories, documentation, and training required for full operational use of the Symphonie Aqua Compact System. This includes:
Delivery of the Symphonie Aqua Compact + CA800 COM
Installation and setup at KCVAMC
Verification of system function in accordance with manufacturer standards
On site user training for clinical and technical prosthetics staff
Delivery of all manuals, warranty information, and product documentation
This SOW includes delivery, installation, configuration, and staff training.

4. Applicable Documents
The contractor shall supply all relevant user manuals, instructional materials, warranty terms, and maintenance guidance for the Symphonie Aqua Compact System.

5. Requirements
5.1 Technical Requirements:
The system must meet the following specifications:
Ability to generate plaster impressions under full weight bearing load
Specialized, distally fixed membrane capable of capturing uniform anatomical detail
Use of patient weight and limb girth to produce accurate pressure distribution
Ability to support mobile use with an equalizing tank
Production of anatomically precise limb impressions that reduce corrective adjustments
5.2 Training Requirements:
The contractor shall provide on site training for designated prosthetic clinicians and technicians. Training must include:
System operation and setup
Safety and proper use guidelines
Impression taking techniques using the Symphonie Aqua system
Cleaning, maintenance, and troubleshooting

6. Deliverables
The contractor shall provide the following deliverables:
One (1) Symphonie Aqua Compact System
CA800 COM components
Installation and verification of functionality
On site training for staff
All product manuals and warranty documents

7. Period of Performance
Delivery: Within 30 days of contract award (or as negotiated)
Installation & Setup: Within 10 business days of delivery
Training: Completed within 10 business days of installation

8. Place of Performance
Kansas City VA Health Care System
Prosthetics Department
9. Contractor Responsibilities
The contractor shall:
Deliver equipment as specified
Complete installation, calibration, and operational verification
Provide all required training
Supply all documentation and warranty information
Ensure personnel are qualified and authorized by the manufacturer

10. Government Responsibilities
KCVAMC shall:
Provide access to installation areas
Ensure appropriate staff are available for training
Provide electrical supply, workspace, and necessary environmental conditions
Coordinate scheduling for installation and training

11. Security Requirements
This purchase does not involve access to VA networks, patient information, or sensitive data. No background investigations are required.

Attachments/Links

Contact Information

Contracting Office Address

• VA MEDICAL CENTER 4101 SOUTH 4TH STREET
• LEAVENWORTH , KS 66048
• USA

Primary Point of Contact

• Ashley Schmitt
• ashley.schmitt@va.gov
• Phone Number 913-946-1151

Secondary Point of Contact

History

• May 28, 2026 02:21 pm CDTSources Sought (Original)

Commodity Codes

• FSC 65Medical, Dental, and Veterinary Equipment and Supplies

• NAICS 334510Electromedical and Electrotherapeutic Apparatus Manufacturing

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