Project Information

Bid Title

RFQ - Fiberglass & Acrylic Repair Services

Issuing Agency

Tennessee Tech University

Location

Tennessee

Published Date

Apr 7, 2026

Closing Date

Apr 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Due Date	Description	Purchasing Contact
4/27/2026	RFQ - Fiberglass & Acrylic Repair Services	Tina Girdley

Attachment Preview

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Description: Fiberglass & Acrylic Repairs

Deliver Completed Bid to:

Tennessee Tech University

Purchasing and Contracts

POB 5144; 1 William L Jones Dr.

Derryberry Hall, Suite 301

Cookeville, TN 38505-0001

Fax: 931-372-3727

Date: April 7, 2026

RFQ Coordinator: Tina Girdley

Phone: 931-372-6350

Email: tgirdley@tntech.edu

Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on April 27, 2026. Bids may be

mailed, faxed, or electronically submitted via email to the RFQ Coordinator, as noted above.

Bid is subject to the RFQ – Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement to these

terms and conditions, which cannot be waived.

Special Bid Instructions:

1. Indicate any cash/time discounts offered: ________________________________________________________________________

2. To do business with TTU register as a supplier/contractor: https://www.tntech.edu/purchasing/howto.php

3. Bidders who would like to become a registered Diversity Business Enterprise can visit the following link for more information:

https://www.tntech.edu/purchasing/howto.php

4. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php. Results are

listed according to fiscal year then by date of bid opening.

THIS IS NOT AN ORDER

REQUEST FOR QUOTATION

Tennessee Technological University (“Tennessee Tech”) is requesting quotations from qualified contractors to

provide Fiberglass & Acrylic Repair Services on an as-needed basis.

Contract Term

The resulting contract shall be from the date of final signature through five (5) years thereafter.

Intent

It is the intent of Tennessee Tech to utilize the labor rates established under this contract to accomplish various

repair projects on an as-needed basis. Tennessee Tech Foundation may also utilize the resulting contract.

Pricing

Rates submitted by the Contractor shall remain firm for the initial one (1) year term. Thereafter, the Contractor

may request an annual rate increase. Any such request must be submitted in writing at least sixty (60) days prior

to the renewal date and must be supported by documentation demonstrating increased costs. All rate increases

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Description: Fiberglass & Acrylic Repairs

are subject to Tennessee Tech’s written approval. Tennessee Tech reserves the right to accept or reject any

requested increase or to rebid services.

Scope of Services

Services may include, but are not limited to:

• Repair cracks, chips, and holes in fiberglass panels and tubs.

• Repair cracks, chips, and holes in acrylic wall panels and tubs.

• Sand, patch, and refinish damaged areas to ensure a smooth and durable surface.

• Color-match repairs to blend with surrounding surfaces.

• Ensure all repairs are watertight and suitable for long-term use.

Performance Requirements

• Repairs must meet industry standards for fiberglass and acrylic restoration.

• Surfaces must be finished smoothly, free from visible seams, bubbles, or rough patches.

• All repaired areas must maintain structural integrity and be safe for daily use.

• Materials and methods used must be compatible with existing surfaces.

• All work shall be warranted for a minimum of one (1) year against defects in workmanship and materials.

Qualifications

Contractor must have a minimum of five (5) years of experience in fiberglass and acrylic repair.

Contractor Responsibilities

• Provide hourly labor rates on an as needed basis.

• Labor rates shall include all costs associated with providing services, including but not limited to travel,

meals, lodging, tools, overhead and equipment, unless otherwise specified.

• Provide all necessary tools and equipment; Tennessee Tech shall not be responsible for loss, damage, or

theft.

• Shall not store equipment on-site without prior approval; approved storage is at Contractor’s sole risk.

• Maintain sufficient staff to support multiple projects.

• Ensure all workers wear appropriate clothing (shirts, long pants, and shoes).

• Maintain a safe work environment and secure all work areas.

• Protect Tennessee Tech property and repair any damage caused at no cost to the University.

• Perform job site cleanup unless otherwise directed.

Page 2 of 5

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Description: Fiberglass & Acrylic Repairs

• Keep public areas clean and protected at all times.

Cost Proposal

Provide hourly labor rates:

• Skilled Labor

• Unskilled Labor

$ _______________ per hour

$ _______________ per hour

Evaluation Method

For evaluation purposes, the hourly rates will be combined to form a total evaluated rate:

Skilled Labor Rate + Unskilled Labor Rate = Total Evaluated Rate

Tennessee Tech reserves the right to award based on lowest evaluated costs or best value, considering

experience, capacity, and past performance.

Materials Mark Up

Materials and supplies shall be invoiced at cost plus fifteen percent (15%). Cost is defined as the Contractor’s

invoiced cost before tax.

• The 15% markup applies only to the pre-tax cost

• Sales tax will be reimbursed at actual cost with no markup

• All material reimbursement must be supported by supplier invoices

• Quotes or estimates will not be accepted for reimbursement

• Pricing must include all shipping and handling (F.O.B. Cookeville, TN)

Rental Equipment Reimbursement

Rental of equipment not typically owned by a contractor may be reimbursed under the following conditions:

• Must receive prior written approval from Tennessee Tech

• No markup allowed on rental costs

• Must include rental invoice and proof of payment

• Reimbursement only after satisfactory project completion

Travel Compensation

All travel-related costs are included in the hourly labor rates and are not separately reimbursable.

Exception:

For work performed at:

• Craft Center

• Oakley Farm

Page 3 of 5

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Description: Fiberglass & Acrylic Repairs

• CRC Building (Crossville)

The Contractor may bill one (1) additional hour per worker per day to cover travel time.

Contractor Check-In

Contractors must check in daily with the designated Tennessee Tech point of contact (POC) to discuss work status

and staffing levels. Additionally, coordinate with POC in advance when performing any work to be before and/or

outside of regular business hours.

Invoicing Requirements

Invoices must be submitted per job and include:

1. Dates of service with daily labor hours performed by each worker

2. Detailed description of all labor services provided

3. Building/area and room numbers

4. Name of requesting Tennessee Tech personnel

5. Contract number

RFQ Communications

All communication regarding this RFQ must be submitted via email to the designated RFQ Coordinator.

Unauthorized contact with other Tennessee Tech personnel may result in disqualification.

Insurance Requirements

The Contractor shall maintain, at minimum:

• Commercial General Liability: $1,000,000 per occurrence

• Worker’s Compensation: statutory limits

• Automobile Liability: $1,000,000 combined single limit

Tennessee Tech and the Tennessee Tech Foundation shall be named as additional insured.

Termination for Convenience

Tennessee Tech may terminate the contract without cause with (30) days written notice. Payment will be made

only for services satisfactorily performed up to the termination date.

Illegal Immigrants

Successful Bidder attests that the Bidder will not knowingly utilize the services of illegal immigrants in the

performance of the Contract and will not knowingly utilize the services of any subcontractor who will utilize the

services of illegal immigrants in the performance of the Contract.

Page 4 of 5

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Description: Fiberglass & Acrylic Repairs

Debarment

Bidder certifies, by signature below and submission of this bid, that neither Bidder nor its principals are presently

debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in

this transaction by any State or Federal department or agency.

Tennessee Tech reserves the right to initiate negotiations with the next ranked Bidder should Tennessee Tech

cease doing business with the Bidder selected via this RFQ process.

BIDDER IS TO COMPLETE INFORMATION AND SIGN BID BELOW

___________________________________________________________________________________________

Bidding Entity’s Name

___________________________________________________________________________________________

Name of Contact Person (Printed)

Title

___________________________________________________________________________________________

Address

City, State, Zip

___________________________________________________________________________________________

Phone / Fax / Email

___________________________________________________________________________________________

Authorized Signature of Bidder

Date

Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.

Page 5 of 5

Commodity Codes

• NAICS 326199All Other Plastics Product Manufacturing
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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