Project Information

Bid Title

Glencoe Clubhouse Signage

Issuing Agency

Village of Glencoe

Location

Illinois

Published Date

Jun 12, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-013

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
26-013 Glencoe Clubhouse Signage	June 12, 2026 11:45 AM	June 30, 2026 11:00 AM

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Response Submission Information

Project Name: Glencoe Golf Club Signage

RFP Number: 26-013

Due Date: June 30, 2026

Time: 11:00 AM CST

Attention: Stella Nanos, General Manager

Department: Glencoe Golf Course

Submit Proposal by E-mail to: stellan@glencoegolfclub.com

Request for Proposal Response

Company Name: _____________________________________________________________________________

Mailing Address: _____________________________________________________________________________

City: ___________________________________________ State: ______________________ Zip: _____________

PROPOSAL ON: Glencoe Golf Course Signage, per the specifications herein.

Total Not-To-Exceed Price:

NOTE TO PROPOSERS: Any and all exceptions to these specifications MUST be clearly and completely stated in

writing on the proposal sheet. Attach additional pages if necessary. Please be advised that any exceptions to these

specifications may cause your proposal to be disqualified.

Village of Glencoe Request for Proposals: Glencoe Golf Club Signage

Due: June 30, 2026, 11:00 AM CST

Page 1

GENERAL TERMS AND CONDITIONS

Section 1: Intent

It is the intent of the Village of Glencoe (“Village”) to contract with a consultant (“Consultant”) for all necessary

labor, expenses and materials to complete an information technology (IT) assessment for the Village of Glencoe.

Section 2: Proposal Price

Proposer shall offer pricing on the Village’s pricing sheet (page 1 of this document). Proposers must note any items

which the Proposer cannot perform or intends to subcontract. Proposal pricing must remain firm for the term of

the agreement, and Proposers must propose a not-to-exceed price. The not-to-exceed price shall be all-inclusive

of all meetings, telephone calls, transportation, materials, supplies, labor, equipment and any other costs required

to fulfill the scope of work as identified herein.

Section 3: Additional Information and Technical Questions

Proposers are invited to submit a letter of intent to stellan@glencoegolfclub.com. Proposers submitting a letter

of intent will receive a copy of all questions and answers submitted by all proposers, and any subsequent

amendments to this request for proposal. Proposers should also submit questions via email to Stella Nanos,

stellan@glencoegolfclub.com. Questions are due no later than June 17, 5:00 PM CST. Answers to the questions

will be provided on June 19, 6:00 PM CST. Any and all changes to these specifications are valid only if they are

included by written addendum from the Village to all Proposers.

Section 4: Silence of Specifications

The apparent silence of specifications as to any detail or apparent omission from a detailed description concerning

any portion of this document shall be interpreted as meaning that only the best commercial material or practice

shall prevail.

Section 5: Insurance, Hold Harmless and Indemnification

In addition to other standard contractual terms the Village needs, the Village will require the selected consultant

to comply with indemnification, hold harmless and insurance requirements as outlined below:

Consultant shall defend, indemnify and hold the Village, its officers, officials, employees and volunteers harmless

from any and all claims, injuries, damages, losses or suits including attorney fees arising out of or resulting from

the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages

caused by the sole negligence of the Village.

The Consultant shall procure and maintain, for the duration of this agreement, insurance against claims for injuries

to persons or damages to property which may arise from or in connection with the performance of the work

hereunder by the contractor, his agents, representatives, employees or subcontractors. The cost of such insurance

shall be paid by the contractor. Insurance shall meet or exceed the following unless otherwise approved by the

Village.

A. Minimum Levels of Insurance

1. Comprehensive or Commercial General Liability: $1,000,000 combined single limit per

occurrence for bodily injury, personal injury and property damage.

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and

property damage.

3. Worker’s Compensation coverage as required by the Industrial Insurance Laws of the State of

Illinois.

Village of Glencoe Request for Proposals: Glencoe Golf Club Signage

Due: June 30, 2026, 11:00 AM CST

Page 2

B. Other Provisions

The policies are to contain, or be endorsed to contain, the following provisions:

1. General or Commercial Liability and Automobile Liability Coverages

a. The Village, its officials, employees and volunteers are to be covered as additional

insureds with respect to: liability arising out of activities performed by or on behalf of

the contractor; products and completed operations of the contractor; premises

owned, leased or used by the contractor; or automobiles owned, leased, hired or

borrowed by the contractor. The coverage shall contain no special limitations on the

scope of protection afforded to the Village, its officials, employees or volunteers.

b. The contractor’s insurance shall be primary insurance with respect to the Village, its

officials, employees and volunteers. Any insurance or self-insurance maintained by

the Village, its employees or volunteers shall be excess of the contractor’s insurance

and shall not contribute with it.

c. Any failure to comply with reporting provisions of the policies shall not affect

coverage provided to the Village, its officials, employees or volunteers.

d. Coverage shall state that the contractor’s insurance shall apply separately to each

insured against whom claim is made or suit is brought, except with respect to the

limits of the insurer’s liability.

2. All Coverages

a. Each insurance policy required by this clause shall state that coverage shall not be

canceled by either party except after thirty (30) days prior written notice has been

given to the Village.

3. Acceptability of Insurers

a. Insurance is to be placed with insurers with a current Bests’ rating of A- or better, or

with an insurer acceptable to the Village.

4. Verification of Coverage

a. Contractor shall furnish the Village with certificates of insurance and copies of actual

insured endorsements affecting coverage required by this clause. The certificates and

endorsements for each insurance policy are to be signed by a person authorized by

that insurer to bind coverage on its behalf and shall name the Village, its officials,

employees and agents as “additional insureds” except for coverages identified above.

The certificates are to be received and approved by the Village before work

commences. The Village reserves the right to require complete, certified copies of all

required insurance policies at any time.

5. Subcontractors

a. Contractor shall include all subcontractors as insured under its policies or shall require

subcontractors to provide their own coverage. All coverages for subcontractors shall

be subject to all of the requirements stated herein.

Section 6: Evaluation/Acceptance of Proposals

The Village will review all proposals and make selection based on price quoted and compliance. The Village may accept

the proposal that is, in its judgment, the best and most favorable to the interests of the Village and to the public; reject

the low price proposal; accept any item of any proposal; reject any and all proposals; or waive irregularities and

informalities in any proposal submitted or in the request for proposals process. The waiver of any prior defect or

informality shall not be considered a waiver of any future or similar defect or informality. Proposers should not rely

on, or anticipate, any waivers in submitting their proposals.

Village of Glencoe Request for Proposals: Glencoe Golf Club Signage

Due: June 30, 2026, 11:00 AM CST

Page 3

Section 7: Other Terms

No Collusion

In submitting this proposal, the Proposer declares that the only person or party interested in the proposal as principals

are those named herein, and that the proposal is made without collusion with any other person, firm or corporation.

Engagement

The Proposer further understands and agrees that if their proposal is accepted, the individual will enter into an

engagement with the Village to provide the services with fifteen (15) days of receiving notice of the selection.

Payment

All payments for the Services will be made by the Village in conformance with the requirements of the Local

Government Prompt Payment Act (50 ILCS 505).

Village of Glencoe Request for Proposals: Glencoe Golf Club Signage

Due: June 30, 2026, 11:00 AM CST

Page 4

Glencoe Golf Club Signage

Section 1: Background

The Village of Glencoe is a mature community with a population of approximately 8,800. It is located in the North

Shore region of northern Cook County along Lake Michigan, approximately 24 miles north of downtown Chicago.

The Village is bounded by the City of Highland Park to the north, the Village of Winnetka to the south, the Cook

County Forest Preserve District and Village of Northbrook to the west, and Lake Michigan to the east. The Village

is a home rule, special charter municipality which operates under the council-manager form of government. The

Village is a full-service community, with a consolidated Public Safety Department (police, fire and EMS); Public

Works Department; Development Services; Finance; Golf operations; as well as the functions of the office of the

Village Manager/Clerk.

The Glencoe Golf Club is constructing a new clubhouse. Monument signage for the new clubhouse is required at

various locations to replace existing signage to align with the new clubhouse architecture.

The Village reserves the right to award the entire service package in whole or in part based upon its best interest

regarding price, convenience and professional references.

Section 2: Scope of Work

The clubhouse at the Glencoe Golf Club was demolished and is currently being replaced. As part of this project,

new monument signage needs to be designed, permitted and constructed. Timeframe of construction will be

dependent on permit approvals. Daily schedule of work to be coordinated with the Golf Course General

Manager.

Final design, permitting, fabrication and installation of monument signs and all associated sitework, including

landscaping and electrical, for the following locations:

Location

Approx Size

Verbiage

1 Parking Lot Eastern Driveway 6’ x 2’ Stack

Stone

“Glencoe Golf Club” + FPCC logo 

2 Westley/Hohlfelder Road

10’ x 2’ Stack

Stone

“Glencoe Golf Club Open to the Public” +

FPCC logo

3 Westley/Green Bay Road

12’ x 2’ Stack

Stone

“Glencoe Golf Club Open to the Public-

Restaurant & Events” + FPCC logo

See Exhibit A for site map of locations. See Exhibit B for stack stone design.

Site Electrical

Provided

None

None

The scope of the work includes the following:

1. Design, Fabrication, and Installation

a. The Contractor shall visit the project site prior to their submittal of their bid

proposal in order to satisfy their self as to the existing conditions under which, in

the course of the work, they will be obliged to operate or that will in any manner

affect the work under this contract.

b. In coordination with the Glencoe Golf Club, final design drawings should be

prepared for the three monument signs at the parking lot entrance, intersection of

Westley and Hohlfelder, and intersection of Westley and Green Bay Road.

c. Final design of signage must be compliant with all Village of Glencoe signage codes

and Forest Preserves of Cook County requirements.

Village of Glencoe Request for Proposals: Glencoe Golf Club Signage

Due: June 30, 2026, 11:00 AM CST

Page 5

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