Project Information

Bid Title

Medical Director

Issuing Agency

East Hanover township

Location

New Jersey

Published Date

Dec 3, 2025

Closing Date

Dec 17, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Notices > Request for Qualifications Medical Director Posted: 12/03/2025 - 11:55 AM Due By: 12/17/2025 - 04:00 PM

TOWNSHIP OF EAST HANOVER REQUEST FOR QUALIFICATIONS AND PROPOSALS FOR PROVISION OF SERVICES FOR CALENDAR YEAR 2026-2028

The Township of East Hanover (the “Township”) is soliciting Qualification Statements from interested persons and/or firms for the provision of the Fire Department Emergency Medical Services (EMS) Medical Director for the fire-based EMS program. Through a Request for Qualifications (“RFQ”) process, persons and/or firms interested in assisting the Township with the provision of such services must prepare and submit a Qualification Statement in accordance with the procedure and schedule in the RFQs. The Township will review Qualification Statements only from those firms that submit a Qualification Statement which includes all the information required to be included as described (in the sole judgment of the Township). The Township intends to qualify (a) person(s) and/or firm(s) that (a) possess(es) the professional, financial, and administrative capabilities to provide the proposed services, and (b) agrees and meets the terms and conditions determined by the Township that provide the greatest benefit to the taxpayers of Township of East Hanover.

DETAILED REQUIREMENTS OF THE REQUEST FOR QUALIFICATIONS FOR FIRE DEPARTMENT, EMS MEDICAL DIRECTOR.

1. NATURE/ SCOPE OF SERVICES – The Township of East Hanover is requesting proposals from qualified individuals and firms as EMS Medical Director for the Fire Department. The Medical Director shall provide medical leadership, oversight, establishing and monitoring all medical and clinical aspects of the Emergency Medical Service (EMS) system as it relates to patient care activities, including but not limited to the medical and clinical direction, the establishment of medical treatment protocols and ensuring of ongoing Quality Assurance and Improvement for EMS field practice, compliance with EMS state, federal, and local legislation and regulations involving prehospital medical care protocols and transport; emergency medical education and training, and medical aspects related to planning, development, implementation, and evaluation of the EMS system of the Township of East Hanover EMS program, and all other job requirements as outlined throughout this document.

2. STANDARD REQUIREMENTS OF TECHNICAL PROPOSAL - Proposers should submit a technical proposal that contains the following:

a. Doctor of Medicine (MD) or Doctor of Osteopathic Medicine (DO) degree with board certification and shall be a physician who is licensed by the New Jersey State Board of Medical Examiners to practice medicine, set forth at N.J.S.A. 45:9-6.

b. Graduation from an accredited college or university with a master’s degree; Master of Public Health (MPH) and a Master of Business Administration (MBA) or equivalent preferred.

c. Graduation from high school, vocational high school, or possession of an approved high school equivalency certificate.

d. You must possess a valid driver's license in New Jersey if the operation of a vehicle is necessary to perform the essential duties of the position.

e. Possesses and maintains cardiopulmonary resuscitation (CPR) (to the level of the Professional Rescuer or Health Care Provider as issued by the American Heart Association (AHA).

f. Shall establish an office and schedule and work all hours necessary to meet the requirements of the Medical Director, which the Fire Director shall approve. The hours necessary to meet the job requirements shall include being available in person and/or by phone, as well as for emergency response when needed.

g. Shall report to the Fire Director and his/her assistant(s), adhering to the line of authority and chain of command established by the Fire Director. You shall carry out all duties and assignments delegated to you by your supervisor(s) of the Fire Department and do related work as assigned by the Fire Director through the Bureau Chief and/or their assistant(s) as outlined in Chapter 26 et seq and in the Medical Director job description (attachment A).

h. OTHER DUTIES - Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

3. COST - Annual budgeted amount for these services is not to exceed $25,000 annually. The anticipated start date to provide these services is on or about January 1, 2026, and is for a period not to exceed 3 years.

Qualification Statements must be submitted in the manner designated in the Instructions, must be enclosed in sealed envelopes bearing the name and address of the bidder and the name of the CATEGORY OF WORK on the outside, addressed to the Township of East Hanover.

Interested respondents must continue to monitor this website until 4:00 p.m. on _December 17, 2025, as the Township reserves the right to issue Addenda to the RFQ documents in this space. You will find links to the RFQ documents below. http://www.easthanovertownship.com/

View Full Notice Document

Attachment Preview

NOTE: The Township of East Hanover will consider proposals only from firms or organizations

that have demonstrated their capability and willingness to provide high quality services in the

manner described in this Request for Qualifications.

REQUEST FOR QUALIFICATIONS

FOR THE PROVISION OF PROFESSIONAL SERVICES AS MEDICAL DIRECTOR

FOR CALENDAR YEAR 2026

ISSUE DATE: December 3, 2025

DUE DATE: December 17, 2025@ 4:00 p.m.

Issued by: Joseph Tempesta, Jr. East Hanover Township Business Administrator

Township of East Hanover

GLOSSARY

The following definitions shall apply to and are used in this Request for Qualifications:

"Township" - refers to the Township of East Hanover.

"Qualification Statement" - refers to the complete responses to this RFQ submitted by the Respondents.

"Qualified Respondent” refers to those Respondents who (in the sole judgment of the Township) have

satisfied the qualification criteria set forth in this RFQ.

"RFQ" - refers to this Request for Qualifications, including any amendments thereof or supplements

thereto.

"Respondent" or "Respondents" - refers to the interested firm(s) that submit a Qualification Statement.

SECTION 1

INTRODUCTION AND GENERAL INFORMATION

1.1. Introduction and Purpose.

The Township is soliciting Qualification Statements from interested people and/or firms for the provision

of services, as more particularly described herein. Through a Request for Qualification process described

herein, persons and/or firms interested in assisting the Township with the provision of such services must

prepare and submit a Qualification Statement in accordance with the procedures and schedules in this

RFQ. The Township will review Qualification Statements only from those firms that submit a

Qualification Statement which includes all the information required to be included as described herein (in

the sole judgment of the Township). The Township intends to qualify person(s) and/or firm(s) that: (a)

possesses the professional, financial and administrative capabilities to provide the proposed services; and

(b) will agree to work under the compensation terms and conditions determined by the Township to

provide the greatest benefit to the taxpayers of the Township of East Hanover.

1.2. Procurement Process and Schedule.

The selection of Qualified Respondents is not subject to the bidding provisions of the Local Public

Contracts Law, N.J.S.A. 40A:11-1 et seq. The selection is subject to the New Jersey Local Unit Pay-to-

Play Law, N.J.S.A. 19:44A-20.4 et seq. The Township has structured a procurement process that seeks to

obtain the desired results described above, while establishing a competitive process to ensure that each

person and/or firm is provided with an equal opportunity to submit a Qualification Statement in response

to the RFQ. Qualification Statements will be evaluated in accordance with the criteria set forth in Section

3 of this RFQ, which will be applied in the same manner as each Qualification Statement received.

Respondents agree to always abide by all requirements of New Jersey law, including, but not limited to

the aforementioned Pay to Play laws, as well as any and all relevant Executive Orders and the New Jersey

Election Law Enforcement Commission disclosure requirements.

Qualification Statements will be reviewed and evaluated by the Township and its legal and/or financial

advisors (collectively, the "Review Team"). The Qualification Statements will be reviewed to determine

if the Respondent has met the minimum professional, administrative, and financial criteria described in

this RFQ. Under no circumstances will a member of the review team review responses to an RFQ for a

job which they or their firm submitted a response. Based upon the totality of the information contained in

the Qualification Statement, including information about the reputation and experience of each

Respondent, the Township will (in its sole judgment) determine which Respondents are qualified from

professional, administrative, and financial standpoints. Each Respondent that meets the requirements of

the RFQ (in the sole judgment of the Township) will be designated as a Qualified Respondent and will be

given the opportunity to participate in the selection process determined by the Township.

The RFQ process commences with the issuance of this RFQ. The steps involved in the process and the

anticipated completion dates are set forth in Table 1, Procurement Schedule. The Township reserves the

right to, among other things, amend, modify, or alter the Procurement Schedule upon notice to all

potential Respondents.

All communications concerning this RFQ or the RFQ process shall be directed to the Township’s

Designated Contact Person, in writing.

Designated Contact Person:

Joseph Tempesta, Jr.

Township Administrator

Township of East Hanover

411 Ridgedale Avenue

East Hanover, New Jersey 07936

Qualification Statements must be submitted to, and be received by, the Township, via mail or hand

delivery, by 4:00 p.m. Prevailing Time on December 17, 2025. Qualification Statements will not be

accepted by facsimile transmission or e-mail.

Subsequent to issuance of this RFQ, the Township (through the issuance of addenda to all firms that have

received a copy of the RFQ) may modify, supplement or amend the provisions of this RFQ in order to

respond to inquiries received from prospective Respondents or as otherwise deemed necessary or

appropriate by (and in the sole judgment of) the Township.

TABLE 1

ANTICIPATED PROCUREMENT SCHEDULE

ACTIVITY DATE

1. Issuance of Request for Qualifications December 3, 2025

2. Receipt of Qualification Statements December 17, 2025– 4:00 p.m.

3. Opening of Proposals at East Hanover Town Hall December 19, 2025, at 10:00 a.m.

4. Completion of Evaluation of Qualification Statements on or before December 31, 2025.

by the Review Team.

5. Township Review of Review Team Recommendations - December 19-31, 2025.

6. Approval of Professional Services Resolutions by Township Council on or after Township of East

Hanover 2026 Annual Re-organization Meeting

Section 1.3. Conditions Applicable to RFQ.

Upon submission of a Qualification Statement in response to this RFQ, the Respondent acknowledges and

consents to the following conditions relative to the submission and review and consideration of its

Qualification Statement:

• This document is an RFQ and does not constitute an RFP. • This RFQ does not commit the Township to

issue an RFP.

• All costs incurred by the Respondent in connection with responding to this RFQ shall be borne solely by

the Respondent.

• The Township reserves the right (in its sole judgment) to reject for any reason any and all responses and

components thereof and to eliminate any and all Respondents responding to this RFQ from further

consideration for this procurement.

• The Township reserves the right (in its sole judgment) to reject any Respondent that submits incomplete

responses to this RFQ, or a Qualification Statement that is not responsive to the requirements of this RFQ.

• The Township reserves the right, without prior notice, to supplement, amend, or otherwise modify this

RFQ, or otherwise request additional information.

• All Qualification Statements shall become the property of the Township and will not be returned.

• All Qualification Statements will be made available to the public at the appropriate time, as determined

by the Township (in the exercise of its sole discretion) in accordance with applicable law.

• The Township may request Respondents to send representatives to the Township for interviews.

• All Qualification Statements not received by the Township by 4:00 p.m. Prevailing Time on

December 17, 2025, will be rejected.

• Neither the Township, nor their respective staffs, consultants or advisors (including but not limited to

the Review Team) shall be liable for any claims or damages resulting from the solicitation or preparation

of the Qualification Statement, nor will there be any reimbursement to Respondents for the cost of

preparing and submitting a Qualification Statement or for participating in this procurement process.

Section 1.4. Rights of Township.

The Township reserves holds and may exercise, at its sole discretion, the following rights, and options

regarding this RFQ and the procurement process in accordance with the provisions of applicable law:

• To determine that any Qualification Statement received complies or fails to comply with the terms of

this RFQ.

• To supplement, amend or otherwise modify the RFQ through issuance of addenda to all prospective

Respondents who have received a copy of this RFQ.

• To waive any technical non-conformance with the terms of this RFQ. • To change or alter the schedule

for any events called for in this RFQ upon the issuance of notice to all prospective Respondents who have

received a copy of this RFQ.

• To conduct investigations of any or all the Respondents, as the Township deems necessary or

convenient, to clarify the information provided as part of the Qualification Statement and to request

additional information to support the information included in any Qualification Statement.

• To suspend or terminate the procurement process described in this RFQ at any time in its sole discretion.

If terminated, the Township may determine to commence a new procurement process or exercise any

other rights provided under applicable law without any obligation to the Respondents.

The Township shall be under no obligation to complete all or any portion of the procurement process

described in this RFQ.

1.5 Addenda or Amendments to RFQ.

During the period provided for the preparation of responses to the RFQ, the Township may issue

addenda, amendments, or answers to written inquiries. Those addenda will be noticed by the Township

and will constitute a part of the RFQ. All responses to the RFQ shall be prepared with full consideration

of the addenda issued prior to the proposal submission date.

1.6 Cost of Proposal Preparation.

Each proposal and all information required to be submitted pursuant to the RFQ shall be prepared at the

sole cost and expense of the Respondent. There shall be no claims whatsoever against the Township, its

staff, or consultants for reimbursement for the payment of costs or expenses incurred in the preparation of

the Qualification Statement or other information required by the RFQ.

1.7 Proposal Format.

Responses should cover all information requested in the Questions to be answered in this RFQ.

Responses which in the judgment of the Township fail to meet the requirements of the RFQ or which are

in any way conditional, incomplete, obscure, contain additions or deletions from requested information,

or contain errors, may be rejected.

SECTION 2

SCOPE OF SERVICES

It is the intent of the Township to solicit Qualification Statements from Respondents that have expertise

in the field of the services sought. Firms and/or people responding to this RFQ shall be able to

demonstrate that they will have the continuing capabilities to perform these services.

SECTION 3

SUBMISSION REQUIREMENTS

Section 3.1 General Requirements.

The Qualification Statement submitted by the Respondent must meet or exceed the professional,

administrative and financial qualifications set forth in this Section 3 and shall incorporate the information

requested below.

In addition to the information required as described below, a Respondent may submit supplemental

information that it feels may be useful in evaluating its Qualification Statement. Respondents are

encouraged to be clear, factual, and concise in their presentation of information.

Section 3.2 Administrative Information Requirements.

The Respondent shall, as part of its Qualification Statement, provide the following information:

1. An executive summary (not to exceed two (2) pages) of the information contained in all the other parts

of the Qualification Statement.

2. An executed Letter of Qualification (See Appendix A to this RFQ).

3. Name, address and telephone number of the firm or firms submitting the Qualification Statement

pursuant to this RFQ, and the name of the key contact person.

4. A description of the business organization (i.e., corporation, partnership, joint venture, etc.) of each

firm, its ownership, and its organizational structure.

(a) Provide the names and business addresses of all Principals of the firm or firms submitting the

Qualification Statement. For purposes of this RFQ, "Principals" means people possessing an ownership

interest in the Respondent. If the Respondent is a corporation, "Principals" shall include each investor

who would have any amount of operational control over the Respondent and every stockholder having an

ownership interest of ten percent (10%) or more in the firm.

(b) If a firm is a partially owned or a fully owned subsidiary of another firm, identify the parent company

and describe the nature and extent of the parents' approval rights over the activities of the firm submitting

a Qualification Statement. Describe the approval process.

(c) If the Respondent is a partnership or a joint venture or similar organization, provide comparable

information as required in (b) above for each member of the partnership, joint venture, or similar

organization. (d) A statement that the Respondent has complied with all applicable affirmative action (or

similar) requirements with respect to its business activities, together with evidence of such compliance

5. An executed Letter of Intent (See Appendix B).

6. Executed Payment Conditions and Rate Schedules Form (See Appendix C).

7. The number of years your organization has been in business under the present name.

8. The number of years the business organization has been under the current management.

9. Any judgments, claims or suits within the last three (3) years in which Respondent has been

adjudicated liable for professional malpractice. If yes, please explain.

10. Whether the business organization is now or has been involved in any bankruptcy or re-organization

proceedings in the last ten (10) years. If yes, please explain.

11. Confirm appropriate federal and state licenses to perform activities. Submit a copy of the Firm’s

Business Registration Certificate.

Commodity Codes

• NAICS 621111Offices of Physicians (except Mental Health Specialists)

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.