Project Information

Bid Title

1412087846 (RFQ) Base Camp and Standalone Mobile Facility Rentals

Issuing Agency

JEA

Location

Florida

Published Date

Jan 15, 2026

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

1412087846

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

1412087846 (RFQ) Base Camp and Standalone Mobile Facility Rentals

The purpose of this solicitation for Base Camp and Standalone Mobile Facility Rentals (this "Solicitation") is to select one or more company(s) to provide turnkey base camp and standalone mobile facility rentals for disaster recovery, storm response, and other operational support needs as described in this Solicitation (the "Work"). The Work shall include the provision of all necessary equipment, labor, materials, and management to establish, operate, and maintain temporary base camps and associated mobile facilities capable of safely housing and supporting JEA personnel, contractors, and mutual aid workers during emergency response and recovery operations.

The company(s) shall be capable of achieving initial operational capability within 24–36 hours of notice to proceed, with full base camp operational capability within 48 hours, subject to site access and conditions. All facilities and services shall be provided as turnkey, safe, sanitary, and fully functional solutions throughout the deployment period.

USE THIS LINK TO ACCESS THE SOLICITATION ON ZYCUS:

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1011410/

Response Due Date: January 20, 2026

Response Due Date: January 26, 2026

1412087846 Solicitation

Attachment Preview

Solicitation

For Participation in

Base Camp and Standalone Mobile Facility Rentals

for

Jacksonville, FL

Solicitation Number 1412087846

Responses are due on Tuesday, January 20, 2026, by 12PM ET

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest . Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

For more information, please contact the JEA Buyer at:

Danielle Crawford at crawdn@jea.com

1.1) Scope of Work

The purpose of this solicitation for Base Camp and Standalone Mobile Facility Rentals (this "Solicitation") is to select

one or more company(s) to provide turnkey base camp and standalone mobile facility rentals for disaster recovery,

storm response, and other operational support needs as described in this Solicitation (the "Work"). The Work shall

include the provision of all necessary equipment, labor, materials, and management to establish, operate, and maintain

temporary base camps and associated mobile facilities capable of safely housing and supporting JEA personnel,

contractors, and mutual aid workers during emergency response and recovery operations.

The company(s) shall be capable of achieving initial operational capability within 24–36 hours of notice to proceed,

with full base camp operational capability within 48 hours, subject to site access and conditions. All facilities and

services shall be provided as turnkey, safe, sanitary, and fully functional solutions throughout the deployment period.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.2) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 522,469 electric, 396,566 water and 316,441 sewer and

26,902 reuse water customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the

United States.

1.3) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Tuesday, January 20, 2026 & 12PM ET).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.4) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

1.5) Questions

All Questions must be submitted in writing to the JEA Buyer, Danielle Crawford crawdn@jea.com, listed herein at

least five business days prior to the opening date. Questions received within five business days prior to the opening

date may not be answered.

1.6) Alternate Provisions and Conditions

Responses that contain provisions that are contrary to requirements found on this RFQ, including, but not limited to,

the Contract terms and conditions contained in Section 2 of this RFQ, and any requirements found in the Technical

Specifications attached as an exhibit or attachment to this RFQ, will be reviewed but may not be accepted by JEA.

However, as this is an RFQ, JEA reserves the right to negotiate the best terms and conditions if determined to be in the

best interests of JEA, and negotiate different terms and related price adjustments if JEA determines that it provides the

best value to JEA.

1.7) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this Solicitation.

Respondents that are working or have worked for JEA in the past two (2) years involving similar work must list JEA

as a reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to

confirm the Respondent meets the requirements stated below.

JEA may reject Responses from Respondents not meeting all the following Minimum Qualifications:

• The Respondent must have successfully self-performed turnkey base camp and/or mobile facility services for

a minimum of two (2) municipalities, governmental agencies, utilities, or large corporate entities within the

past five (5) years.

• Each reference project must have supported a minimum of 500 personnel (headcount).

• Each reference must include base camp services as part of the scope (e.g., lodging, food service, restrooms,

showers, laundry, power, water, and waste management).

• Each project must have had a minimum deployment duration of three (3) consecutive days.

Any Respondent whose contract with JEA was terminated for default within the last two years may have its Response

rejected.

1.8) Number of Contracts to be Awarded

JEA intends to Award multiple Contract(s) for the Work. JEA reserves the right to Award more than one Contract

based on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in

its best interest.

1.9) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.10) Basis of Award – Lowest Bid

JEA will Award a Contract to one or more responsive and responsible Respondent(s) whose Response meets or

exceeds the Minimum Qualifications set forth in this Solicitation, and whose Response represents the lowest cost to

JEA.

JEA will use the Respondent's Total Bid Price stated on the Response Form when making price comparisons for

Award purposes.

1.11) Tie

In the event of a tie score, the tie shall be resolved in accordance with JEA's Procurement Code and Operational

Procedures.

1.12) Required Forms to be Submitted

The following forms must be completed and submitted to JEA at the timeframes stated below. The Respondent can

obtain the required forms, other than the Minimum Qualification Form, Response Form and Response Workbook, by

downloading them from JEA.com.

A. The following forms are required to be submitted with the Response:

• Minimum Qualifications Form- This form can be found in Appendix B of this Solicitation

• Response Form- This form can be found in Appendix B of this Solicitation

• Response Workbook- This form can be found in Appendix B of this Solicitation

• Conflict of Interest Certificate Form- This form can be found in Appendix B of this Solicitation

If the above listed forms are not submitted with the Response by the Response Due Time and Date, JEA may reject the

Response.

B. JEA also requests the following documents to be submitted prior to Contract execution. A Response will not be

rejected if these forms are not submitted at the Response Due Date and Time. However, failure to submit these

documents prior to Contract execution could result in Response rejection.

• Insurance certificate

• W-9

• Evidence of active registration with the State of Florida Division of Corporations (www.sunbiz.org)

• Any technical submittals as requires by the Technical Specifications

1.13) Addenda

A written change or changes to the Solicitation which is issued by JEA Procurement Services and is incorporated into

the Solicitation as a modification, revision and/or further clarification of the intent of the Solicitation.

1.14) Contract Execution and Start of Work

Within 30 days from the date of Award, JEA will present the successful Respondent with the Contract. Unless

expressly waived by JEA, the successful Respondent must execute a Contract for the Work within 10 days after

receiving the Contract from JEA. If the Respondent fails to execute the Contract or associated documents as required,

JEA may cancel the Award with no further liability to the Respondent and retain any bid security or bond.

Upon JEA's receipt of the executed Contract, certificate of insurance, and recorded Payment and Performance bonds

(if applicable), JEA will issue a PO, in writing and signed by an authorized JEA representative as acceptance of the

Response and authorization for the company to proceed with the Work, unless otherwise stated in the Contract or PO.

For Construction Services: In the event that JEA intends to authorize the successful Respondent to proceed with

administrative work only, or with only a portion of the Work, then the PO shall state the specific limitations of such

authorization and JEA will issue a separate written Notice to Proceed to authorize the Respondent to begin Field Work,

when applicable, or to perform the remainder of the Work, or any portion thereof. The Respondent shall ensure that it

is prepared to begin Field Work upon receipt of Notice to Proceed. Any Work performed outside of this partial

authorization shall be at the Respondent's risk and JEA shall have no obligation to pay for such Work.

1.15) Ex Parte Communication

Ex Parte Communication is defined as any inappropriate communication concerning a Solicitation between any

officers, employees or other representatives of Respondent and a JEA representative during the time in which the

Solicitation is being advertised through the time of Award. Examples of inappropriate communications include:

private communications concerning the details of the Solicitation in which a company becomes privy to information

not available to the other Respondents. Social contact between companies and JEA Representatives should be kept to

an absolute minimum during the Solicitation process.

Ex Parte Communication is strictly prohibited. Failure to adhere to this policy will disqualify the noncompliant

Respondent. Any questions or clarifications concerning this Solicitation must be sent in writing via email to the JEA

Buyer at least five business days prior to the opening date. If JEA determines that a question should be answered or a

requirement should be clarified, JEA will issue an Addendum to the Solicitation.

1.16) Certifications and Representations of the Company

By signing and submitting its Response, the Respondent certifies and represents as follows:

Commodity Codes

• NAICS 561210Facilities Support Services

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