Project Information

Bid Title

IP CONFIGURATION ORCHID SOFTWARE

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Jun 11, 2026

Closing Date

Jun 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

251-27-128

Original Source

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Bid Documents

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Project Description

Solicitation Number:	251-27-128
Project Title:	IP CONFIGURATION ORCHID SOFTWARE
Description:	WCPSS is seeking to procure IPConfiguration Orchid Software.
Opening Date:	6/23/2026 2:00 PM
Posted Date:	6/12/2026
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION

Solicitation Number * 251-27-128	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2026-06-23T14:00:00.0000000	Posted Date * 2026-06-11T20:13:22.0000000Z	Primary Commodity Code Security and protection software
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Marcella Calvert
Description WCPSS is seeking to procure IPConfiguration Orchid Software.

Attachment Preview

IFB #251-27-128

Memorandum from Purchasing Department

Letter of Instruction for IFB #251-27-128

To: Prospective Parties

Thank you for your interest in the Wake County Public School System. Please review the following instructions prior

to submitting your proposal.

All submittals must be organized and indexed according to the order of the required subject matter. The

information in your submittal should be indexed and easily accessed by WCPSS. WCPSS is not required to seek

clarification on any proposal that does not meet these minimum requirements.

Prior to submitting and executing the proposal, please make sure you read and understand the terms and

conditions referenced. All proposals are subject to the terms and conditions outlined herein. All responses will be

controlled by such terms and conditions and the submission of other terms and conditions, price lists, catalogs,

For Proposals or on any contract that may be awarded resulting from this solicitation. The attachment of any

other terms and conditions by the Offeror may be grounds for rejection of that proposal. Offeror specifically

agrees to the conditions set forth in the above paragraph by signature to the proposal.

WCPSS will adhere to strict deadlines as indicated in the solicitation document and thus will not make exceptions to

these dates and times.

Please read carefully the section titled CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING

THE IFB PROCESS. All questions should be directed to bids-mcalvert@wcpss.net.

Offerors are cautioned that this is a request for offers, not a request to contract, and WCPSS reserves the

unqualified right to reject any and all offers when such rejection is deemed to be in the best interest of WCPSS.

In submitting a proposal, the Offeror agrees not to use the results therefrom as part of any news release or

commercial advertising.

Submit one (1) signed, original response via electronic Vendor Portal (eVP) by the specified time and date of

opening. Vendor shall bear all risk for late electronic submission due to unintended or unanticipated delay,

including but not limited to internet issues, network issues, or local power outages. Vendor must include all

offer(s) being rejected as non-responsive.

Questions or issues related to using the eVP Ariba Sourcing Tool can be directed to the North Carolina

eProcurement Help Desk at 888-211-7440, Option 2. Help Desk representatives are available Monday through

Friday from 7:30 AM EST to 5:00 PM EST.

Offerors are cautioned that responses will be deemed nonresponsive if they do not include all required information

and submittals as requested.

Offerors shall not be debarred from doing business with Wake County, North Carolina or the federal government.

Offeror shall disclose a debarment or UCC lien.

Include a copy of IRS Form W-9 along with WCPSS Vendor Information Form (Attachment A).

Before submitting a bid, Vendor must be registered with North Caroline eVP. Additional information can be found at

https://eprocurement.nc.gov/registering-evp/download?attachment. There is no cost to register.

WCPSS publicly advertises proposal solicitations on the following sites: NC eVP -

http://webarchive.wcpss.net/about-us/purchasing/open-bids.html and WCPSS - https://evp.nc.gov/solicitations.

Please review these sites for updates and amendments during the proposal timeframe.

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IFB #251-27-128

Information for Bid #251-27-128

1551 Rock Quarry Rd Bldg. F

Raleigh, NC 27610

Refer ALL Inquiries to: Marcella Calvert

Telephone No: 919-588-3457

E-Mail: bids-mcalvert@wcpss.net

PUBLIC BID OPENING: June 23, 2026 @ 2:00PM ET

Contract Type: Agency Specific Term Contract

Commodity: 432332 Security and Protection Software

IPConfiguration Orchid Software

Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM

NOTICE TO VENDORS

Electronic proposals, subject to the conditions made a part hereof, will be received until 2:00 PM ET on the day of

opening and then opened, for proposal submittal process the commodity or service as described herein. Refer to

proposal submittal below for information regarding delivery. Proposals submitted via email or non-sealed in response

to this Request for Proposals will not be acceptable. Proposals are subject to rejection unless submitted on this form.

EXECUTION

In compliance with this Request for Proposal, and subject to all the conditions herein, the undersigned offers and agrees to

furnish and deliver any or all items upon which prices are proposed, at the prices set opposite each item within the time

specified herein. By executing this proposal, I certify that this proposal is submitted competitively and without collusion.

Failure to execute/sign proposal prior to submittal shall render bid invalid. Late proposals are not acceptable.

VENDOR:

FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TELEPHONE NUMBER:

TOLL FREE TEL. NO

(800)

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for 60 days from date of proposal opening unless otherwise stated here: ________ days

Prompt Payment Discount: _______ % _____________ days.

Submit one (1) signed, original executed proposal response via eVP (emails not accepted).

PROPOSAL SUBMITTAL: This is an absolute requirement. Late bids, regardless of cause, will not be opened or

considered, and will be automatically disqualified from further consideration. Vendor shall bear the sole risk of

late submission due to unintended or unanticipated del

proposal has been received as described in this IFB by the specified time and date of opening. Failure to submit a

proposal in strict accordance with instructions provided shall constitute sufficient cause to reject a Vendor's

proposal(s). Solicitation responses are subject to Sealed Bidding requirements.

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IFB #251-27-128

on how to use eVP to view solicitations, submit questions, develop responses, upload documents, and submit

offers to the district, Vendors should go to the following site: https://eprocurement.nc.gov/training/vendor-

training

IFB SCHEDULE

The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this

schedule.

Event

Responsibility Date and Time

Issue IFB

Questions submitted to:

bids-mcalvert@wcpss.net

(Reference IFB # 251-27-105 in subject line)

Provide Response to Questions

WCPSS

June 11, 2026

Vendor/WCPSS June 16, 2026, at 2:00 PM/ET

WCPSS

June 18, 2026 by end of business day

Submit Proposals

Vendor

By June 23, 2026, 2:00 PM/ET

Public Live Bid Opening

(Vendor attendance is not required)

WCPSS, Vendor June 23, 2026, at 2:00 PM/ET

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/282449

426788958?p=u3r80jYoQMNHmhueIm

Meeting ID: 282 449 426 788 958

Passcode: kh7Xe9rB

PROPOSAL QUESTIONS

Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit

the best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such

questions, in written form by the above due date. WCPSS will not respond to questions via telephone or

telephone message(s). Written questions must be emailed to bids-mcalvert@wcpss.net by the date and time

IFB #251-27-128

submittals should include a reference to the applicable IFB section and be submitted in the format shown below:

Reference

Vendor Question

IFB Section, Page Number

necessary by WCPSS will be posted in the form of an Addendum and shall become an Addendum to this IFB. No

information, instruction, or advice provided orally or informally by any WCPSS personnel, whether made in

response to a question or otherwise in connection with this IFB, shall be considered authoritative or binding.

Vendors shall rely only on written material contained in an Addendum to this IFB. Addendums associated with the

and check these addendums prior to bid submittal:

http://webarchive.wcpss.net/about-us/purchasing/open-bids.html

https://evp.nc.gov/solicitations

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IFB #251-27-128

PROPOSAL EVALUATION

All proposals will be evaluated by representatives of WCPSS. WCPSS may, at its sole discretion, ask for additional

information and/or elect to conduct interviews with finalists to clarify information provided in the proposals.

The services that are the subject of this IFB are not required to be bid under North Carolina law, and none of the

statutory requirements regarding public bidding apply to this IFB. This document, and not those statutes, will

govern the selection process.

WCPSS shall not be required to award the contract to the lowest proposed compensation; nor shall WCPSS have

any obligation to explain its decision to recommend or not to recommend any particular vendor or to invite or

exclude any particular vendor from consideration at any stage of the process. Instead of recommending that

contracts be awarded to one or more vendors who presented proposals, WCPSS may, at its sole discretion, reject

the proposals and repeat the process, enter into direct contract negotiations with one or more vendors (possibly

including vendors who have not previously submitted proposals) or take any other action WCPSS deems advisable

under all the circumstances.

WCPSS is expected to make any final selection(s) based upon any factors or considerations WCPSS deems

relevant. Factors often considered include qualifications, relevant experience, fee, and ability to perform work in

a timely manner. WCPSS retains sole discretion to award the contract to the vendor(s) it believes will best serve

the interests of WCPSS and may consider any factors, documents, or information it deems relevant in making that

determination. WCPSS shall not have any obligation to explain its decision to select or not select any individual

vendors or to invite or exclude any individual vendors from consideration at any stage of the process. The

decision of WCPSS to accept or reject any proposals and to award contract(s) to any one or more vendor(s) shall

be final and not subject to further review.

Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:

Any efforts to dissuade or discourage other vendors from submitting proposals.

Any form of bid collusion or bid rigging.

METHOD OF AWARD

All qualified proposals will be evaluated, and awards will be made to the Vendor(s) meeting the IFB

requirements and achieving the highest and best final evaluation which is best for WCPSS. Vendors SHALL not

be considered who are not approved or authorized by The State of North Carolina to do business with The State

of North Carolina. WCPSS reserves the right to waive any minor informality or technicality in proposals

received.

TERM OF CONTRACT

Vendor(s) awarded a contract as a result of this IFB will be for an initial duration of twelve months, renewable

for up to four (4) additional one-year terms provided the vendor continues to offer qualified contract resources

at competitive rates.

VENDOR REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM

The NC Electronic Vendor Portal (eVP) allows Vendors to electronically register with the State to receive electronic

notification of current procurement opportunities for goods and services available at the following website:

https://evp.nc.gov.

ELECTRONIC VENDOR PORTAL (EVP)

The State has implemented the Electronic Vendor Portal (eVP) to connect vendors with state government

organizations that purchase goods and services and allows the public to retrieve award notices and other

information. Please register at https://evp.nc.gov to receive bid notification and electronic procurement

opportunities from Wake County Public Schools. Results may be found by searching by Solicitation Number. This

information may not be available for several weeks depending upon the complexity of the acquisition and the

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IFB #251-27-128

length of time to complete the evaluation process.

Terms of Use Link: https://eprocurement.nc.gov/evp-terms-use/open

Vendor will be disqualified for consideration if they are listed on either the State of North Carolina debarred

vendor registry, or the Federal Government debarred vendor registry.

(North Carolina) https://ncadmin.nc.gov/documents/nc-debarred-vendors

(Federal Government) https://www.sam.gov/SAM/pages/public/searchRecords/searchResults.jsf

QUALIFICATIONS

VENDOR shall be licensed and approved to do business in the State of North Carolina.

Insurance requirements referenced within as well as any Federal, State and Local

requirements shall be required and maintained.

No fewer than 3 years of experience in performing the required duties will be

accepted. Please provide a minimum of 3 references.

Demonstrated experience in performing similar projects.

SCOPE OF WORK

BACKGROUND

The Wake County Public School System (WCPSS) is currently the largest school district in North Carolina

and the 15th largest in the United States. There are currently 203 schools serving a student population of

approximately 161,000, with approximately 20,000 staff. Wake County covers 854 square miles. The

district has multiple school calendars, and our school year begins the first week of July and ends June 30.

Additional information about the school system can be accessed via the internet site (www.wcpss.net).

PROJECT OBJECTIVES

The primary objective of this IFB is to procure IPConfiguration Orchid Software.

PRICING

IPC-ORH-SAAS:5YR-A

IPConfigure Orchid Hybrid SaaS: Software and Cloud Access Services

5-year, time-limited software license, per camera.

To be invoiced and paid in annual installments

Value Added Products and Services

Include any additional services available that vendor currently performs in their normal course of business that is

not included in the scope of the solicitation that you think will enhance and add value at no additional cost to the

district.

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Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services

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