Project Information

Bid Title

RFP: COMPATIBLE LAND USE STUDY UPDATE

Issuing Agency

City of Minot

Location

North Dakota

Published Date

Nov 18, 2025

Closing Date

Dec 5, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP: COMPATIBLE LAND USE STUDY UPDATE
Category:	City Clerk
Status:	Open

Description: Compatible Land Use Study Update CITY OF MINOT Minot, ND and Surrounding Cities and Counties Additional information about the project, including a scope of services, is available at https://www.minotnd.gov/Bids.aspx&nbsp ; REQUEST FOR PROPOSIALS The City of Minot is seeking qualifications and proposals from firms to prepare a Compatible Use Study (CUS) update for Minot Airforce Base (MAFB) on behalf of its stakeholder municipalities the Minot Air Force Base, City of Minot, City of Surrey, City of Burlington, Bottineau County, Burke County, McHenry County, McLean County, Mountrail County, Renville County, Ward County, The Mandan, Hidatsa, and Arikara Nations. The Department of Defense Office of Local Defense Community Cooperation (OLDCC) provides grants to state and local governments to conduct a CUS updates to support the long-term sustainability and operability of the military installation complex. An award of a grant to the City of Minot to conduct a CUS update has been approved by the OLDCC. Interested firms must demonstrate knowledge and experience in community planning, development and land use issues, fiscal impact analysis, economic development, and military installation management and operations. Purpose of Study The purpose of this Compatible Use Study (CUS) update is to create a community-driven, cooperative, strategic planning process among MAFB Minot and the municipalities of the City of Minot, City of Surrey, City of Burlington, Bottineau County, Burke County, McHenry County, McLean County, Mountrail County, Renville County, Ward County, The Mandan, Hidatsa, and Arikara Nations, to: 1) promote community development that is compatible with the military training, testing, and operational missions; and 2) seek ways to reduce operational impacts on adjacent lands. The goal of the CUS is to encourage local governments, together with the State, to work closely with the military installation to implement measures that prevent the introduction of incompatible civilian development that may impair the continued operational utility of the military installation, and to preserve and protect the public health, safety, and welfare of those living near an active military installation. The CUS planning process is intended to increase public awareness of the military missions and contribution to the regional economy. The CUS planning process is intended to protect and preserve military readiness and defense capabilities while supporting continued community economic development. The CUS planning process, including data collection and analysis, shall consider, but not be limited to, the following military mission compatible use factors, as applicable: land restrictions; urban growth; endangered species and critical habitat; river restrictions/impacts; cultural resources; marine resources; energy compatibility and availability; security; and natural factors. The CUS planning process shall include an Implementation Plan, with monitoring responsibilities identified, to ensure the recommendations advanced in the CUS are realized. The Implementation Plan shall include a list of specific public and private actions for each study participant organized by their scheduled execution date for the: Short Term (1-3 years); Medium-Term; and (4-10 years); and Long-Term (11-20 years). Each listed action should assign responsibility for the task and include an estimate of cost and source of funding. These recommended actions should include smart land use planning principles and practices that can achieve a balance between potentially conflicting interests. The CUS planning process shall support improved communication and establish formal policies and procedures for military participation and cross-jurisdictional coordination in community development review and planning processes. The CUS project deliverable shall include a 15-page maximum (plus attachments containing resumes of personnel and references) Project Overview for public distribution and posting on websites. Project Overview shall include description of military operations, graphic display of study area and military operations footprint, identify community organization structure and participants for both planning and implementation, summary of compatible use issues, and primary CUS recommendation highlights. Proposal Content Responses to this Request for Qualifications/Proposal shall include a detailed Work Plan which addresses the below draft Scope of Services and which: Addresses the overall timeline and milestones necessary to complete the CUS; Identifies specific activities that will be accomplished each month; Identifies staffing and number of hours devoted to each activity; and, Describes the work products/deliverables produced for each activity. Responders may propose modifications to the activities and sequencing reflected below which, based on previous experience, would improve the effectiveness of the study effort while maintaining the budget and timeframe. The CUS shall be completed within twelve (12) months of the project start date. Submission Requirements Background statement describing the firm, its discipline capabilities, principals, staff availability, location, and financial stability. Qualifications and position with the firm of those individuals who will be assigned to the project. Include resumes of key personnel (resumes can be provided as an attachment). Statement of experience (relevant experience overviews can be provided as an attachment) with similar projects. Identify location of the work, clients, contact information, dates of completion, and deliverables provided. A proposal describing the firm's approach to this project, responding the draft scope of services included herein, including a proposed budget/fee for project completion. Organizational structure (can be provided as an attachment) under which your firm is proposing to conduct this project. Identify any sub-consultants with their principal contact listed. Concluding statement as to why your firm is best qualified to meet the needs of the City of Minot and why your firm should be selected. Ten (10) paper copies of your response to this Request should be submitted to City Clerk, City of Minot, PO Box 5006, Minot, ND 58702 or if using a delivery service, 10 3rd Ave SW, Minot ND 58701. Electronic submissions and paper submissions that are delivered after the deadline will not be considered. Selection Process A selection committee having representation of the participating municipalities and other stakeholders will evaluate responses to this Request. The firm selected shall be based on qualifications, experience, and the quality of the Proposal submitted. After selection of the most qualified firm, the City of Minot will negotiate a final detailed scope of services and a fee. If the City of Minot and that firm are unable to negotiate a contract, negotiations will be terminated with that firm and the next most qualified firm will be selected until a contract has been negotiated with a qualified firm. Cost estimate must be included in all proposals and will be a selection criteria. The Selected firm must have an active registration in SAM.gov . Submission Deadline Responses to this Request must be received by City of Minot, City Clerk no later than Friday, December 5, 2025, at 4:00 p.m. Responses received after this deadline will not be considered. Additional Information Questions may be directed to Brian Billingsley, AICP, Community and Economic Development Director, City of Minot at For security reasons, you must enable JavaScript to view this E-mail address. or at (701) 857-4122. Publication Date/Time: 11/18/2025 12:00 AM Publication Information: Minot Daily News November 18th and 25th Closing Date/Time: 12/5/2025 4:00 PM Submittal Information: Submit to City Clerk Related Documents: Compatible Use Study Update Scope - 11-17-25

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Compatible Use Study Update

Scope & Work Program

CITY OF MINOT PROJECT MANAGEMENT TEAM

Grantee Organization:

City of Minot - Minot Air Force Base Installation Readiness Committee

Dave Lakefield, Finance Director, City of Minot, Authorized Reprehensive for OLDCC

Brian Billingsley, Community & Economic Development Director, City of Minot, Project

Manager

Doug Diedrichsen, Principal Planner, City of Minot, Assistant Project Manager

Sub- Recipient Organization:

Minot Area Chamber EDC (MACEDC), Brekka Kramer, President | CEO, MACEDC, Keli

Rosselli-Sullivan, Military Liaison, MACEDC

Project Background:

Minot Air Force Base (Minot AFB) hosts two of the Air Force’s most critical units: the 5th

Bomb Wing, which operates the B-52H Stratofortress, and the 91st Missile Wing, which

oversees the Minuteman III intercontinental ballistic missile system. These units form a vital part

of the U.S. nuclear triad, ensuring strategic deterrence and rapid global strike capabilities. The

success of these missions depends not only on Minot AFB’s internal readiness but also on the

strength, resilience, and compatibility of the surrounding region.

The City of Minot and nearby communities serve as the primary support system for Minot

AFB’s military, civilian, and contractor personnel. These communities provide essential

services—such as housing, education, healthcare, retail, and transportation—as well as defense-

related infrastructure, including water, sewer, electricity, and broadband. In turn, Minot AFB is a

major economic driver for the City of Minot and the region, contributing over $651 million to

the local economy in 2024. As the largest employer in Ward County, Minot AFB employed

approximately 6,479 personnel, including active duty, reserve, and civilian staff. The total annual

payroll exceeded $451 million, with an estimated $18 million in economic impact generated

through indirect job support across the region. This deep interdependence underscores the

importance of coordinated planning to ensure both mission assurance and community resilience.

The region has undergone significant transformation in recent decades. Since the early 2000s, the

Bakken Shale oil boom has dramatically reshaped the economic and physical landscape of north-

central North Dakota. Technological advances in hydraulic fracturing have unlocked vast oil

reserves, leading to rapid industrial development, population growth, and infrastructure

expansion. Minot AFB lies at the eastern edge of this activity, with its missile

complex—comprising 150 Launch Facilities and 15 Missile Alert Facilities—spread across an

8,500-square-mile area that overlaps with the Bakken region.

While the oil and gas industry has brought economic benefits, it has also introduced new

challenges. Increased traffic, incompatible development near sensitive military sites, and strain

on local infrastructure have raised concerns about safety, land use conflicts, and the potential for

interference with military operations. In 2015, the Minot AFB Joint Land Use Study (JLUS)

identified many of these risks and offered a roadmap for improving land use compatibility,

infrastructure resilience, and civil-military coordination. However, since its publication, the

region has continued to evolve. New development pressures, weather-related threats, and

changes in military operations have rendered many of the JLUS recommendations outdated or

incomplete. To address these emerging challenges, the City of Minot proposes to update and

expand the JLUS into a modern Compatible Use Study and conduct an Installation Resilience

Review. This proactive planning initiative will ensure that Minot AFB remains mission-ready

while supporting the long-term vitality of the City of Minot and surrounding region.

Project Vision:

Together, the Compatible Use Study and Installation Resilience Review will foster proactive

communication and collaboration between the military and civilian sectors. These efforts will

support the long-term vitality of the region. Anticipated benefits include:

Prioritized Infrastructure and Policy Recommendations: A comprehensive, data-driven list of

community infrastructure projects and policy actions will be developed to guide future

investments. These recommendations will help local and regional leaders allocate resources

efficiently, address vulnerabilities, and support sustainable growth. The list will include

estimated costs, timelines, and implementation strategies to facilitate funding and execution.

Improved Infrastructure Resilience: The studies will identify opportunities to strengthen defense-

related community systems—such as water, sewer, stormwater, electricity, broadband, and

transportation—by reducing single points of failure and increasing redundancy. This will

enhance the region’s ability to withstand and recover from extreme weather events and other

disruptions.

Enhanced Mission Assurance for Minot AFB: By addressing off-base infrastructure and weather-

related risks, the project will directly support the continuity of operations at Minot AFB. This

includes ensuring reliable access to utilities, transportation corridors, and other resources that lie

outside the installation’s boundaries.

Informed Land Use and Development Planning: The Compatible Use Study will provide a

strategic framework for updating zoning ordinances and comprehensive plans to ensure that

future development is compatible with military operations. This will help prevent encroachment,

reduce land use conflicts, and support mutually beneficial growth.

Stronger Civil-Military Collaboration: The planning process will foster ongoing communication

and coordination between Minot AFB leadership, local governments, regional agencies, and

utility providers. This collaboration will build trust, streamline decision-making, and ensure that

both military and civilian needs are addressed in future planning efforts.

Increased Public Awareness and Support: Public outreach and engagement activities will raise

awareness of Minot AFB’s role in national defense and its economic contributions to the region.

This will help build community support for compatible development and infrastructure

investments that benefit both the base and the broader region. Foundation for Future Funding and

Implementation: The studies will position the City of Minot and its partners to pursue additional

federal, state, and private funding opportunities. By providing clear priorities and justifications,

the grant effort will strengthen future actions.

Support for Economic Development and Quality of Life: By aligning infrastructure

improvements and land use planning with military needs, the grant effort will also support

broader community goals, enhancing the overall quality of life for residents and military families

alike. This will support recruitment and retention of military members.

Preliminary Timeline:

The City of Minot will utilize grant funds to hire a consultant to complete the Compatible Use

Study and Installation Readiness Review. Following the award of funding, the City of Minot will

establish an Advisory Committee to oversee the project. Once the committee is formed and has

approved the final Request for Proposal (RFP), a professional consulting team will be selected

through a formal procurement process. All procurement with grant funds will be in accordance

with applicable State and local laws and regulations, and applicable Federal laws and standards,

including compliance with the procurement standards in 2 CFR Part 200, “Uniform

Administrative Requirements, Cost Principles, and Audit Requirements For Federal Awards.”

Contractor selection criteria will be included in any RFP, including cost as a factor.

Initial Grant Coordination (September 2025 – December 2025)

September 2025: Establish Advisory Committee and hold first meeting to review Scope of Work,

finalize RFP, and determine

Technical Committee members

November 2025: Issue RFP

December 2025: Interview, score, and rank qualified consultants

January 2026: Hold project kick-off with Consultant and Advisory Committee

Compatible Use Study and Installation Readiness Review (January 2026 – August 2026)

January 2026– August 2026: Data collection, mapping, analysis, and assessment

January 2026 – August 2026: Stakeholder engagement

By September, 2026: Tabletop Exercise

Deliverable Finalization (September 2026 – February 2027)

September 2026 – November 2026: Complete draft and final reports

February 2027: Adopt and submit final deliverables

Project Scope & Work Program as Outlined in the Grant Application

Task 1 Project Management and Administration

Subtask 1.1 – Advisory and Technical Committee

The City of Minot will establish an Advisory Committee comprised of a representative from the

agricultural Industry, energy industry, each County, the City of Minot, Fort Berthold Indian

Reservation, Minot International Airport, MACEDC, North Dakota Department of Commerce,

Minot AFB (ex-officio), Souris Basin Planning Council, and any additional representatives

deemed necessary.

A Technical Committee will serve as an advisory body to the Advisory Committee and will

include the planners of each jurisdiction, and Minot AFB staff, to assist with data gathering and

technical input and review throughout the study process. The Committee may also include local

businesses, energy industry representatives, agricultural industry representatives, land owners,

resource conservation organizations, the development community, NDDOT, public utilities, and

others. Smaller working groups may also be established throughout the project effort to focus on

specific topics as the need arises. The working groups will provide their findings to the Technical

Committee.

Subtask 1.2 – Consultant Procurement

All procurement with grant funds will be in accordance with applicable State and local laws and

regulations, and applicable Federal laws and standards, including compliance with the

procurement standards in 2 CFR Part 200 "Uniform Administrative Requirements, Cost

Principles, and Audit Requirements for Federal Awards.” Contractor selection criteria will be

included in any RFP, including cost as a factor.

Task 2 Compatible Use Study Addendum

Building upon the findings of the 2015 Minot AFB Joint Land Use Study (JLUS), this

Compatible Use Study (CUS) Addendum will evaluate current land use patterns, development

strategies, and infrastructure practices to ensure alignment with the operational needs of Minot

AFB. The study will identify both challenges and opportunities related to land use compatibility

and mutual sustainment, as defined by stakeholders and committee members.

Key compatibility issues - The study will reassess key factors influencing military mission

compatibility, including:

Land Use and Encroachment

Incompatible Land Use: Civilian development near the base and the Minuteman III 150 launch

facilities and 15 missile alert facilities; residential or commercial development in accident

potential zones and runway clear zones.

Encroachment from Industry: Oil, gas and energy project development near military or aviation

operations.

Urban Growth and Redevelopment: Expansion of cities and economic activity (including foreign

owned operations) into areas critical for military or aviation use.

Environmental and Natural Resource Conflicts

Endangered Species and Habitat Management: Conflicts between conservation efforts and

operational needs.

Incompatible Resource Use: Conflicting land, air, and water uses that interfere with mission

readiness or safety.

Airspace and Flight Safety Hazards

Vertical Obstructions: Tall structures like wind turbines, towers, or buildings interfering with

flight paths.

Light Pollution: Urban lighting affecting night operations, observatories, or pilot visibility.

Unmanned Aerial Vehicle (UAV) Threats: Unauthorized or unsafe drone activity near

operational zones.

Infrastructure and Access

Infrastructure Limitations: Inadequate or poorly planned roadways, utilities, and communication

systems encroaching on access and logistics.

Noise and Community Impact

Noise Conflicts: Aircraft or operational noise impacting nearby residential or sensitive areas.

Subtask 2.1 – Project Initiation and Administration

Work Plan Finalization: The consultant will collaborate with City of Minot staff to refine the

work plan, ensuring alignment with study goals and budget. The final plan will be presented to

the Advisory and Technical Committees for approval.

Project Management: The consultant will support the City of Minot in managing the study,

including:

Scheduling and facilitating meetings with stakeholders and committees.

Preparing maps, presentations, and study materials.

Maintaining the schedule and performance tracking.

Coordinating public and committee meetings, including notices, agendas, and minutes. This

includes a minimum of three public meetings, three Advisory Committee meetings, and bi-

monthly Technical Committee meetings.

Providing monthly progress reports and phase-end briefings.

Agency Coordination: The City of Minot will serve as the primary liaison with federal, state, and

local agencies, ensuring all materials are reviewed prior to public release.

Subtask 2.2 – Data Collection, Mapping, and Analysis

Evaluate the relevance and accuracy of the 2015 Minot AFB JLUS findings. Identify which

recommendations have been implemented, are still relevant, or need revision and conduct a gap

analysis to determine areas requiring further study.

Collect current land use and zoning data from jurisdictions surrounding Minot AFB.

Review local jurisdictions that have future land use plans.

Review the MPO road classification map.

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541620Environmental Consulting Services

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