Project Information

Bid Title

STREET PAVING, MILLING AND HAULING

Issuing Agency

Poughkeepsie city

Location

New York

Published Date

Jan 30, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

01-26-02

Original Source

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Bid Documents

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Project Description

Bid Number:	01-26-02
Bid Title:	STREET PAVING, MILLING AND HAULING
Category:	Request for Bids (RFB)
Status:	Open

Publication Date/Time: 1/30/2026 8:30 AM Closing Date/Time: 3/11/2026 2:30 PM Related Documents: RFB-COP-01-26-02 Street Paving Milling FINAL

Attachment Preview

CITY OF POUGHKEEPSIE

POUGHKEEPSIE, NEW YORK

RFB-COP-01-26-02

STREET PAVING, MILLING & HAULING

Hon. Yvonne Flowers, Mayor

Ernest Henry

Evan Menist

Terriciena Brown

Nathan Shook

Council Member at Large

Da’Ron Wilson

Council Members

Ondie James

Christopher Grant

Nedra Patterson Thompson

Daniel Atonna

Prepared By:

City of Poughkeepsie

Engineering

Department

62 Civic Center Plaza

Poughkeepsie, New York 12601

TO BE ADVERTISED: February 4, 2026

FOR ONE DAY ONLY

CITY OF POUGHKEEPSIE, NEW YORK

ADVERTISEMENT AND NOTICE TO BIDDERS

Sealed bids are sought and invited by the City of Poughkeepsie for Street Paving, Milling & Hauling; Bid

No. RFB-COP-01-26-02, as set forth in drawings and specifications prepared by City of Poughkeepsie

Engineering Department.

Bids will be received by the Board of Contract and Supply, c/o Purchasing Agent, 62 Civic Center Plaza,

Poughkeepsie, NY 12601 until 2:30 pm on Wednesday, March 11, 2026 and, at that time and place, bids

will be publicly opened and read aloud in the Common Council Chambers located on the 3nd floor of

City Hall. Bids may be hand delivered at any time prior to 2:30 p.m.. Late Bids will not be accepted

All mailed proposals must be sealed and distinctly marked "Proposal for RFB-COP-01-26-02: STREET

PAVING, MILLING & HAULING

Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New York of 1959,

Section 103-A of the General Municipal Law and Federal Procurement Regulations 24CFR Part 85.36.

All questions must be submitted in writing via fax at 845-451-4101, email: Joe Chenier,

Assistant Civil Engineer at engineeringdepartment@cityofpoughkeepsie.com, or mail by close of

business March 4, 2026.

Poughkeepsie officially distributes bidding documents from the Purchasing Office , the City of Poughkeepsie

website, www.cityofpoughkeepsie.com or through the Hudson Valley Municipal Purchasing Group(HVMPG)

Regional Bid Notification System, www.bidnetdirect.com/new-york. Copies of bidding documents obtained

from any other source are not considered official copies. Only those vendors who obtain bidding documents

from the Purchasing Office, the City of Poughkeepsie website, or the HVMPG Regional Bid Notification

System will be sent addendum information, if such information is issued.

If you have obtained this document from a source other than the City of Poughkeepsie Purchasing Office, the

City of Poughkeepsie website, or the HVMPG Regional Bid Notification System, it is recommended that you

obtain an official copy. You may obtain an official copy by registering on the HVMPG Regional Bid

Notification System at. www.bidnetdirect.com/new-york or by visiting www.cityofpougkeepsie.com

Each bidder must deposit with his/her bid, security in the amount of not less than five percent (5%) of the base

bid in the form of a certified check made payable to the City of Poughkeepsie or a bid bond subject to the

conditions of this proposal.

STATEMENT OF NON-COLLUSION:

Bidders on the Contracts are required to execute a non-collusion bidding certificate pursuant to Section 103d of

the General Municipal Law of the State of New York.

Attention of bidders is particularly called to the mandatory Compliance with the Davis-Bacon Act and other

Federal Labor Standards Provisions: Title VI and other applicable provisions of the Civil Rights Act of 1964;

Executive Order 11246; Section 3 of the Housing and Urban Development Act of 1968; Section 109 of the

Housing and Community Development Act of 1974; and Executive Order 11625 (Utilization of Minority

Business Enterprise). Bidders are also required to comply with the provision of Section 291-299 of the

Executive Law of the State of New York.

The City of Poughkeepsie hereby notifies all Bidders that it will affirmatively insure that in regard to any

contract entered into pursuant to this advertisement, minority and women business enterprises will be afforded

full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds

of race, gender, color, or national original in consideration for an award.

APPRENTICESHIP PROGRAM:

The City of Poughkeepsie requires that any contractor or subcontractor have, prior to entering into a

construction contract with the City of Poughkeepsie with a value in excess of $100,000.00, apprenticeship

agreements appropriate for the type and scope of work to be performed, which have been registered with the

NYS Commissioner of Labor in accordance with Article 23 of the Labor Law. Satisfactory evidence of

registration with the New York State Commissioner of Labor by the deadline to submit its bid package for the

construction contract on which it is bidding

OWNERS RIGHTS RESERVED:

The City of Poughkeepsie expressly reserves the right to waive any irregularities in or to accept any bid or to

reject any and all bids or to award on any or all items as the interest of the City of Poughkeepsie may appear to

require.

NEW YORK STATE OSHA 10-HOUR CONSTRUCTION SAFETY AND HEALTH COURSE S1537-

A:

This provision, effective July 18, 2008, is an addition to the existing prevailing wage rate law, Labor Law §220,

section 220-h. It requires that on all public work projects of at least $250,000.00, all laborers, workers and

mechanics working on the site, be certified as having successfully completed the OSHA 10-hour construction

safety and health course. It further requires that the advertised bids and contracts for every public work contract

of at least $250,000.00 contain a provision of this requirement. Rules and regulations will be promulgated and

posted on the NYSDOL website www.labor.state.ny.us when finalized.

Joe Vita

Commissioner of Finance

February 4, 2026

INSTRUCTIONS AND INFORMATION TO BIDDERS

PAGE 1 OF 3

• Read all documents contained in the bid specifications.

• Bidders are responsible for submitting their bids to the appropriate location at or prior to the time

indicated in the specifications. No bids will be accepted after the designated time or date indicated

in the bid specifications. It is suggested that registered mail be used to submit bids. Delay in mail

delivery is not an exception to the receipt of a bid.

• Any questions or clarification to the bid specifications or technical specifications must be submitted in

writing to the Joe Chenier, Assistant Civil Engineer City of Poughkeepsie, 62 Civic Center Plaza,

Poughkeepsie, NY 12601 or by email to: engineeringdepartment@cityofpoughkeepsie.com prior to

the bid opening. Such questions must be submitted on or before the close of business on January 28,

2026. Verbal questions will not be entertained.

• Bidders shall indicate, on the outside of their sealed bid, the following information:

1. Title and Number of the Bid

2. Date and Time of Bid Opening

Failure to do so may result in rejection of the bid as being unresponsive.

• The following forms are necessary to be submitted as a bid, as well as any additional forms

requested in the detailed specifications:

1. CS-1 - Bid proposal form/price page(s). (except some bids, such as for the

Department of Public Works or Engineering Department, where a separate form may be

required). Such exceptions will be noted in the work specification.

2. CS-2 – Non-Collusion Affidavit, completed, signed and dated.

3. Iran Divestment Act Document, completed, notarized, signed and dated.

4. Bid Bond or Certified Check of 5% must be included.

5. Proof of Apprenticeship program must be included if applicable.

6. Two copies of bid proposal. One original, one copy.

Failure to submit required documents will result in rejection of the bid as being

unresponsive.

It is not necessary to submit our technical specifications with the bid. They are to be retained by the

bidder for their records.

• Official bid copies may be obtained at the following websites: http://www.bidnetdirect.com/new-york

or http://www.cityofpoughkeepsie.com

• Bidders must submit one original and one copy of their bids, unless otherwise stated.

o The original must be clearly marked. All bids must be filled out in ink, or Must be typewritten.

Bids submitted in pencil will be rejected as unresponsive. Bids which have been corrected by

white out or cross out, and have not been initialed and/or dated will be rejected as unresponsive.

INSTRUCTIONS AND INFORMATION TO BIDDERS

PAGE 2 OF 3

• Samples may be requested by the City for the purpose of product evaluation. It is understood that

samples will be provided at no charge to the City and will be returned, when requested, within 30 days

after the evaluation is completed, at the expense of the vendor. All samples left longer than 30 days

after the evaluation period will be discarded.

• Sealed bids for Street Paving Milling & Hauling; Bid No. RFB-COP-01-26-02 will be received in

the Purchasing Department, 62 Civic Center Plaza, Poughkeepsie, New York, on or before 2:30 p.m.,

March 11, 2026, and, at that time and place, bids will be publicly opened and read aloud in the

Common Council chambers located on the 2nd floor of City Hall. Bids may be hand delivered at

any time prior to 2:30 pm. Late bids will not be accepted. Specifications and bid forms are attached

hereto.

• Should the bidder find discrepancies or omissions in the specifications, he shall notify the Purchasing

Agent, at once. The Purchasing Agent will not assume responsibility for any oral instructions, or

interpretations of meaning of the specifications or other contract documents to any bidder by any person

or persons.

• The Purchasing Agent, and/or his/her designee, shall be the only one authorized to make changes or

alterations to anything contained in these specifications. Such changes shall be in writing to all

interested vendors clearly indicating the change or alterations.

• The City of Poughkeepsie officially distributes bidding documents from the Purchasing Office, the

City of Poughkeepsie website, www.cityofpoughkeepsie.com, or the Hudson Valley Municipal

Purchasing Group(HVMPG) Regional Bid Notification System, www.bidnetdirect.com/new-york..

Copies of bidding documents obtained from any other source are not considered official copies. Only

those vendors who obtain bidding documents from the Purchasing Office, City of Poughkeepsie

website or the HVMPG Regional Bid Notification System will be sent addendum information, if such

information is issued.

• If you have obtained this document from a source other than the City of Poughkeepsie Purchasing

Office, City of Poughkeepsie website, or the HVMPG Regional Bid Notification System it is

recommended that you obtain an official copy. You may obtain an official copy by registering on the

HVMPG Regional Bid Notification System at www.bidnetdirect.com/new-york or by visiting

http://www.cityofpoughkeepsie.com

• All bids shall be made out on the proposal forms attached hereto and all the attached certificates must be

completed and signed in compliance with the provisions of Section 103-d of the NYS General Municipal

Law.

• The Purchasing Agent reserves the right to reject all bids, parts of all bids, or all bids for any one or more

supplies or contractual services included in the proposed contract, when such rejection is in the best

interest of the City. The contract will be awarded to the RESPONSIBLE BIDDER offering the best price.

A responsible bidder is a manufacturer, producer, dealer, vendor, or bona fide manufacturer's agent who

has demonstrated judgment and integrity, is of good reputation, experienced in his work, whose record of

past performance in the trade is established as satisfactory, and whose financial status is such to provide

no risk to the City of Poughkeepsie in its contractual relations.

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238910Site Preparation Contractors

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