Project Information

Bid Title

Director of Instruction for the Brookline Golf Course

Issuing Agency

Town of Brookline

Location

Massachusetts

Published Date

Jan 14, 2026

Closing Date

Jan 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-26-06

Original Source

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Project Description

Bid Number:	P-26-06
Bid Title:	Director of Instruction for the Brookline Golf Course
Category:	Purchasing
Status:	Open

Publication Date/Time: 1/14/2026 8:30 AM Closing Date/Time: 1/28/2026 2:00 PM Related Documents: P-26-06 Director of Instruction for the Brookline Golf Course

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TOWN OF BROOKLINE

Massachusetts

DEPARTMENT OF FINANCE

PURCHASING DIVISION

333 Washington Street

Brookline, MA 02445

617-730-2195

Fax: 617-264-6446

www.townofbrooklinemass.com

TOWN OF BROOKLINE / PURCHASING DIVISION

INVITATION TO BID OR REQUEST FOR PROPOSALS

Sealed bids/proposals for furnishing the following to the Town of Brookline, MA will be received at the

Town of Brookline, Town Hall, Purchasing Division 333 Washington St., 2nd Floor, Room 212, Brookline, MA

02445, until the time specified for the bid/proposal opening at which time bids will be opened publicly and

proposals in confidence, in accordance with provisions of M.G.L. c. 30B.

Item or Service

Department

Director of Instruction for the Brookline Recreation

Golf Course

Reference

Number

P-26-06

Bid/Proposal Opening

Date and Time

Wednesday January 28, 2026

at 2:00 p.m.

Specifications and bid/proposal forms may be obtained at the Purchasing Division or by calling (617) 730-2195.

Bid/proposal forms may be downloaded at: http://www.brooklinema.gov/Bids.aspx

Bid/proposal shall be submitted on the form furnished and in sealed envelope, and marked on the outside with the

item title, reference number and bidder’s name. Contract awarded pursuant to the Invitation to Bid or Request for

Proposals will be subject to provisions of the Town of Brookline By-Laws Article 4.4 Fair Employment Practices

with regard to Contracts, relating to non-discrimination in employment, and Article 4.8 Living Wage By-Law,

relating to wages paid to employees. The Town reserves the right to accept any bid/proposal in whole or in any

part, and to reject any or all bids/proposals if it shall be deemed in the best interest of the Town to do so.

Richard M. Saville, Chief Procurement Officer

January 2026

TOWN OF BROOKLINE - PURCHASING DIVISION

333 WASHINGTON STREET BROOKLINE, MASSACHUSETTS 02445

REQUEST FOR PROPOSAL

FOR

DIRECTOR OF INSTRUCTION FOR THE BROOKLINE GOLF

COURSE

DEPARTMENT OF RECREATION

P-26-06

PROPOSALS DUE:

JANUARY 28, 2026 AT 2:00 P.M.

1

GENERAL

Competitive sealed proposals are invited in accordance with the provisions of Massachusetts General

Laws, Ch. 30B for a Director of Instruction for the Town of Brookline.

Procedures under this Request for Proposals (RFP) require a separate and confidential submission of a

Cost Proposal and a separate submission of a Technical Proposal. Technical Proposals will be evaluated

without knowledge of prices by a committee appointed by the Chief Procurement Officer. The Chief

Procurement Officer will determine the most advantageous Proposal after taking into consideration the

evaluation of Technical Proposals made by the committee together with a consideration of prices set forth

in the Cost Proposals.

Any questions pertaining specifically to the Scope of Services for this RFP are to be directed to: Tim

Davis, Director of Recreation, 333 Washington Street, Brookline, MA 02445; telephone: (617) 730-2136;

email: tdavis@brooklinema.gov

Any questions pertaining to the overall RFP are to be directed to Richard Saville, Procurement Officer,

Purchasing Division, 333 Washington Street, Brookline, MA 02445; telephone: (617) 730-2194; fax

(617) 264-6446; email: rsaville@brooklinema.gov

Proposals may be held open for a period of one hundred twenty (120) days from the proposal due date

unless award is made sooner or the time for award is extended by consent of all parties concerned.

Award, payment and performance obligations shall depend on the availability and appropriation of funds.

The Town of Brookline reserves the right to reject all proposals.

PROPOSAL SUBMISSION PROCEDURE

Proposals will be received at:

Town of Brookline

Town Hall, Purchasing Division

333 Washington St., 2nd Floor, Room 212

Brookline, MA 02445

The deadline for submission of proposals is January 28, 2026 at 2:00pm at which time they will be

opened in confidence in accordance with c. 30B, §6 (d).

Proposals submitted after that time and date will be rejected.

NOTE: Payment (Price) Proposals must be kept entirely separate from Technical Proposals. Failure to

follow this instruction will result in rejection of the proposal.

It is the sole responsibility of the Proposer to ensure that the proposal arrives on time at the designated

place.

NOTE: Cost proposals must be kept entirely separate from technical proposals. Failure to follow this

instruction will result in rejection of the proposal.

2

Technical Proposal shall be submitted as follows:

Each respondent shall submit three (3) copies (1 original and 2 copies) together with one USB stick for

each, in a separate and sealed envelope clearly marked as follows, submitted to the Chief Procurement

Officer.

Proposal Envelope A—Technical Proposal

Director of Instruction for The Brookline Golf Course

P-26-06

Proposer’s Name________________________________________

Cost Proposal shall be submitted as follows:

Each respondent shall submit three (3) copies (1 original and 2 copies) in a separate and sealed envelope

clearly marked as follows together with one electronic proposal submitted to the Chief Procurement

Officer.

Proposal Envelope B—Cost Proposal

Director of Instruction for The Brookline Golf course

P-26-06

Proposer’s Name________________________________________

The Cost Proposal shall identify costs per task, including the fully burdened hourly rate of each individual

assigned to each task. If modifications are proposed to the Scope of Services, the costs of said

modifications should be clearly identified.

Project Description

The Town of Brookline, Massachusetts is seeking proposals from qualified individuals who will manage

and facilitate a golf instruction program/academy at the Brookline Golf Course. The Director of Instruction

(DOI) will lead their program/academy, which will create opportunities for private, clinic, and event style

instruction opportunities. This program/academy will be of high-quality, providing programing for adults,

juniors, and seniors alike through a variety of formats.

Contracted Scope of Services provide by the DOI/Academy

• Develop an Instructional Program/Academy which will be co-branded to represent the golf course

that focuses on the following pillars

o

Growing the game

o

Improving the ability of our golfers

o

Being an ambassador of the Brookline Recreation Department

• The programs should provide different formats of learning

o

Private Instruction

o

Clinic Instruction

o

Corporate Clinics

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• Shall the DOI propose to develop an Academy, the following are aspects of that Academy that

we’ll be requesting:

o

Instructors who are diverse and representative of the community.

o

The Academy will be an inclusive entity of the golf course and be expected to

co-brand with all marketing and advertising efforts.

o

The Academy under the direction of the DOI, assisted by the General Manager

and Brookline Recreation Department, will lead community-based golf initiatives

focused on the following:

 First Tee Outreach Program focused on bringing the game of golf to the

public schools in Brookline.

 PGA Hope Brookline Program (https://nepga.com/foundation/pgahope/

 Other community initiatives that are identified by the General Manager

and mutually agreed upon.

o

The DOI would present a multi-year business plan for the Academy, which

would be visited annually for updates and review within the scope of this RFP. This

would be presented to the GM and Brookline Recreation Leadership.

Director of Instruction Standards of Service

• Create instructional programs to enhance service and maintain interest and enthusiasm among all

customer segments including minorities, juniors and disabled golfers

• Create player development programs to foster both a recreational, fun environment plus a

competitive environment (as appropriate for each market segment)

• Be an active participant in the Brookline Golf Course junior program

• Prepare instructional curriculums for programs and clinics to be reviewed, and approved, in

advance by the General Manager

• Assist the Professional Team consisting of the Head Professional/GM and/or Assistant Golf

Professionals, with the development of programming designed to attract new and existing golfers

• Assist the Professional Team, consisting of the Head Professional/GM and/or Assistant Golf

Professionals, with the implementation of a men’s and women’s instructional program; clinics and

team clinics, individual lessons, rules and etiquette

• When marketing instructional business, dual branding will be required across all mediums

• Research and incorporate state of the art teaching methods

• Report all lessons given and all financial transactions in accordance to the agreed upon method

between the DOI and GM, discuss later in this RFP

• Promote the purchase of golf clubs for clients through the golf course. Participation in the Demo

Days is encouraged.

• Assist with the upkeep of the facilities, which are used to conduct programs to ensure safety,

cleanliness, and professional conditions exist at all times.

4

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 611430Professional and Management Development Training
• NAICS 611699All Other Miscellaneous Schools and Instruction

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