Project Information

Bid Title

Notice to Contractors - 2026 Multi-Facility HVAC Replacement

Issuing Agency

City of Hays

Location

Kansas

Published Date

Mar 31, 2026

Closing Date

May 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

COH 2026-15

Original Source

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Bid Documents

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Project Description

Bid Number:	COH 2026-15
Bid Title:	Notice to Contractors - 2026 Multi-Facility HVAC Replacement
Category:	Project Management
Status:	Open
Bid Recipient:	Office of Project Management

Description: The City of Hays, Kansas is inviting seal bids for design-build replacement of Heating, Ventilation, and Air Conditioning (HVAC) systems in multiple buildings. Bids will be opened at 3:00 pm on May 19, 2026. Publication Date/Time: 3/31/2026 12:00 AM Publication Information: Sealed Closing Date/Time: 5/19/2026 3:00 PM Submittal Information: Sealed bid to City Clerk's Office, 1507 Main St., Hays, KS 67601 Bid Opening Information: 3:00 pm, May 19, 2026 Pre-bid Meeting: April 14, 2026 at 1:30PM Contact Person: Tom Howie, Project Manager 1002 Vine St Hays, KS 67601 (785) 628-7350 thowie@haysusa.com Download Available: Notice to Contractors Attached Related Documents: 2026-15 - 2026 Multi-Facilty HVAC Replacement - Notice to Contractors

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NOTICE TO CONTRACTORS

OFFICE OF CITY CLERK

HAYS, KANSAS

March 31, 2026

Sealed bids, subject to the conditions contained herein, will be received by the City of Hays, Kansas, at

1507 Main Street at the office of the City Clerk, City Hall, until 3:00 P.M., Prevailing Time May 19, 2026, for

the construction of the 2026 Multi-Building HVAC Replacement, COH Project No. 2026-15. This project

consists of design-build replacement of Heating, Ventilation, and Air Conditioning (HVAC) systems in

multiple buildings for the City of Hays. In 2022, the City of Hays engaged Integrated Consulting Engineers

to perform an HVAC system condition evaluation with recommendations. It is attached as Exhibit A and is

to be considered the basis of design and bid submittals for upgrades and replacements. The allocated

budget for this project is $1.3-$1.5 million.

At said time and place, and promptly thereafter, all Proposals that have been duly received will be publicly

opened and read aloud.

Each bid shall be accompanied by a cashier's check, a certified check or a bid bond, payable to the City of

Hays, Kansas, in an amount not less than five percent (5%) of the total amount of the bid.

Any bidder to whom a contract is awarded in excess of $100,000.00 will be required to furnish a Contract

Bond and Payment Bond executed on the specific forms and acceptable to the City of Hays, Kansas, each

in the amount of one hundred percent (100%) of the total amount Bid.

Contract Documents are on file and may be examined at the Office of Project Management, 1002 Vine

Street, Hays, KS 67601 (PH# 785-628-7350). Contract Documents may also be obtained from the City of

Hays, Office of Project Management, by emailing Tom Howie at thowie@haysusa.com.

All prospective bidders are invited to attend a pre-bid meeting and facility walkthrough, which will be held on

April 14, 2026, at 1:30 P.M. at the Public Works Conference Room, 1002 Vine St., Hays, Kansas. This

walkthrough will include all three facilities. Attendance to this pre-bid is MANDATORY.

City of Hays reserves the right to reject or accept any and all bids/proposals, to waive any irregularities in

such bids/proposals, and to accept such bids/proposals that are the most responsive and best suits the City

of Hays.

No bid shall be withdrawn for a period of 45 (forty-five) days subsequent to the opening of bids without the

written consent of the City of Hays, Kansas.

CITY OF HAYS, KANSAS

/s/ Jami Breit

City Clerk

3

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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