Project Information

Bid Title

RFQ - Out-Of-Home Media Services Questions & Answers

Issuing Agency

Tennessee Tech University

Location

Tennessee

Published Date

Apr 10, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Due Date	Description	Purchasing Contact
5/1/2026	RFQ - Out-Of-Home Media Services Questions & Answers	Janice Scarlett

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TENNESSEE TECH UNIVERSITY

Request for Proposal

Out-of-Home Media Services

Proposal Due

Date/Time:

May 1, 2026

3:00 p.m. Central Standard

Electronic copies of this Request for Proposal available at www.tntech.edu/purchasing. Click on the “Upcoming Bid

Opportunities” link and then on the appropriate document link(s) or by contacting Janice Scarlett at jscarlett@tntech.edu

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SECTION

1

2

3

4

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CONTENTS

INTRODUCTION

RFP SCHEDULE OF EVENTS

PROPOSAL REQUIREMENTS

GENERAL REQUIREMENTS & CONTRACTING INFORMATION

PROPOSAL EVALUATION & CONTRACT AWARD

RFP ATTACHMENTS:

6.1 Contractor Requirements Form

6.2 Pro Forma Contract

6.3 Proposal Transmittal/Statement of Certifications & Assurances

6.4 Project Narrative and Documentation

6.5 Technical Proposal & Evaluation Guide

Section A – Mandatory Requirements

Section B – Qualifications & Experience

Section C – Technical Approach

6.6 Financial Proposal & Scoring Guide

6.7 Proposal Score Summary Matrix

6.8 Listing of State and Higher Education Institutions

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1

INTRODUCTION

1.1

Introduction

Tennessee Tech University is a four-year comprehensive university located in Cookeville,

Tennessee, and is the state’s only technological university, currently enrolling more than 10,000

students. Tennessee Tech offers more than 200 academic programs through its various academic

divisions – the College of Agriculture and Human Ecology, College of Arts and Sciences, College of

Business, College of Education and Human Sciences, College of Emerging and Integrative Studies,

College of Engineering, College of Fine Arts, College of Graduate Studies, and the Whitson-Hester

School of Nursing. Tennessee Tech also offers the PhD in education, engineering, and

environmental science and maintains seven research centers, including three Centers of

Excellence, (the Center for Energy Systems Research; the Center for Manufacturing Research;

and the Center for the Management, Utilization and Protection of Water Resources). The

Appalachian Center for Craft, a Tennessee Tech satellite campus and an academic program

offered through the College of Fine Arts, is a nationally accredited School of Art, Craft and Design,

offering a Bachelor of Fine Arts degree with concentrations in clay, fibers, glass, metals and

woods. Tennessee Tech has consistently achieved high rankings for academic excellence and

affordability.

1.2

Statement of Purpose

Tennessee Tech wishes to secure a contract for a qualified vendor to provide out-of-home media

buying and placement services.

Tennessee Tech has issued this Request for Proposal (RFP) to define the university's minimum service

requirements; solicit proposals; detail proposal requirements; and outline the university’s process for

evaluating proposals and selecting the Contractor.

Through this RFP, Tennessee Tech seeks to buy the best products and services at the most favorable,

competitive prices and to give ALL qualified businesses, including those that are small, minority, or

women-owned an opportunity to do business with the university as contractors and subcontractors.

Vendors must complete the Contractor Requirements form (See Attachment 6.1 for form and

classification definitions).

1.3

Scope of Service, Contract Period, Payment and Required Terms and Conditions

The RFP Attachment 6.2, Pro Forma Contract details Tennessee Tech’s required:

▪ Scope of Services in Section A;

▪ Contract Term in Section B;

▪ Contractor Responsibilities and Requirements in Section C;

▪ Tennessee Tech Responsibilities and Requirements in Section D;

▪ Financial Terms in Section E;

▪ Standard Terms and Conditions in Section F; and

▪ Special Terms and Conditions in Section G.

The Pro Forma Contract substantially represents the contract document that the Proposer selected by

Tennessee Tech must agree to and sign. Proposers should review all sections of the Pro Forma

Contract (including legal terms and conditions) and submit any questions regarding the Pro Forma

Contract with the written questions to be submitted by the deadline identified in RFP Section 2,

Schedule of Events. Sections not addressed shall be deemed to be accepted by Proposer. Tennessee

Tech reserves the right to modify the terms of the Pro Forma Contract during the contract negotiation

phase; however, such modifications shall not be such that the apparent successful Proposer no longer

offers the best proposal.

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1.4

1.5

1.6

1.7

1.7.1

1.7.2

Nondiscrimination

No person shall be excluded from participation in, be denied benefits of, be discriminated against in

the admission or access to, or be discriminated against in treatment or employment in Tennessee

Tech’s contracted programs or activities on the grounds of disability, age, race, color, religion, sex,

veteran status, national origin, or any other classification protected by federal or Tennessee State

Constitutional or statutory law; nor shall they be excluded from participation in, be denied benefits

of, or be otherwise subjected to discrimination in the performance of contracts with Tennessee Tech

or in the employment practices of the university’s contractors. Accordingly, all vendors entering into

contracts with Tennessee Tech shall, upon request, be required to show proof of such

nondiscrimination and to post in conspicuous places, available to all employees and applicants, notices

of nondiscrimination.

Tennessee Tech has designated the following to coordinate compliance with the nondiscrimination

requirements of the State of Tennessee, Title VI of the Civil Rights Act of 1964, the Americans with

Disabilities Act of 1990, and applicable federal regulations.

Greg Holt, Compliance Officer

Box 5037

Cookeville, TN 38505

Phone: 931-372-6062

gholt@tntech.edu

Assistance to Proposers with a Disability

A Proposer with a disability may receive accommodation regarding the means of communicating this

RFP and participating in this RFP process. A Proposer with a disability should contact the RFP

Coordinator to request reasonable accommodation no later than the Disability Accommodation

Request Deadline in the RFP Section 2, Schedule of Events.

Coverage and Participation

Tennessee Tech is issuing this RFP on behalf of all State of Tennessee higher education institutions and

agencies, Tennessee Board of Regents System Institutions and University of Tennessee System

Institutions that desire to purchase under the resulting Agreement. The Proposer may elect to extend

the contract to any or all of these institutions by providing a written acknowledgement of such

extension in its proposal. A listing of these institutions is provided in Attachment 6.8.

RFP Communications

Unauthorized contact regarding this RFP with employees or officials of Tennessee Tech other than the

RFP Coordinator named below may result in disqualification from this procurement process.

Interested Parties must direct all communications regarding this RFP to the following RFP Coordinator,

who is Tennessee Tech’s only official point of contact for this RFP.

Janice Scarlett, Procurement Specialist

Derryberry Hall, 1 William L. Jones Drive, Suite 301

Box 5144

Cookeville, TN 38505

Phone: 931-372-3464

Fax: 931-372-3727

jscarlett@tntech.edu

Tennessee Tech has assigned the following RFP identification that must be referenced in all

communications regarding the RFP: RFP – OUT-OF-HOME MEDIA SERVICES

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1.7.3

1.7.4

1.7.5

1.8

1.8.1

1.8.2

1.8.3

1.9

Each Proposer shall assume the risk of the method of dispatching any communication or proposal to

Tennessee Tech. Tennessee Tech assumes no responsibility for delays or delivery failures resulting

from the method of dispatch. Actual or electronic “postmarking” of a communication or proposal to

Tennessee Tech by a deadline date shall not substitute for actual receipt of a communication or

proposal by Tennessee Tech.

Tennessee Tech will convey all official responses and communications pursuant to this RFP by posting

them on its website at https://www.tntech.edu/purchasing/bidopportunities.php It is the

responsibility of each bidder to monitor this site in order to obtain any new and/or additional

information that may be distributed relative to this RFP. Proposals must address all additional

correspondence as needed.

Only Tennessee Tech’s official, written responses and communications shall be considered binding

with regard to this RFP. Any oral communications shall be considered unofficial and non-binding with

regard to this RFP.

Written Question/Answer Period

A written question and answer period deadline is identified in the RFP Section 2, Schedule of Events.

The purpose of the written question/answer period is to allow Proposers to submit any questions they

may have in regard to the RFP. To ensure accurate, consistent responses to all known potential

Proposers, the official response to questions will be issued by Tennessee Tech as described in RFP

Sections 1.6, et seq., above and on the date in the RFP Section 2, Schedule of Events.

It is the responsibility of each Proposer to examine the RFP, including all attachments, and submit

questions within the identified time period. Tennessee Tech is not obligated to address questions not

received within the question/answer period identified in the Schedule of Events.

Tennessee Tech reserves the right to determine, at its sole discretion, the appropriate and adequate

responses to written comments, questions, and requests for clarification. Tennessee Tech’s official

responses and other official communications pursuant to this RFP shall constitute an amendment of

this RFP.

Proposal Deadline

Proposals must be submitted no later than the Proposal Deadline time and date detailed in the RFP

Section 2, Schedule of Events. A proposal must respond to the written RFP and any RFP exhibits,

attachments, or amendments. A late proposal shall not be accepted, and a Proposer's failure to

submit a proposal before the deadline shall cause the proposal to be disqualified.

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Commodity Codes

• NAICS 236118Residential Remodelers
• NAICS 541613Marketing Consulting Services
• NAICS 621610Home Health Care Services

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