Project Information

Bid Title

Strategic Planning Consultant for Lake County Parks and Recreation

Issuing Agency

Lake County

Location

Colorado

Published Date

Dec 23, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Strategic Planning Consultant for Lake County Parks and Recreation
Category:	RFPs
Status:	Open

Description: The Board of County Commissioners of Lake County, Colorado, by and through its Elected Officials or Employees (collectively referred to herein as, Lake County), is requesting proposals from qualified strategic planning consultants to assist in the development and implementation of an internally focused transition action plan for the Parks + Recreation Department. This will include facilitating group discussions to build mission, vision, and values and identifying strategic priorities to improve operational effectiveness within the Department. The transition action plan is intended to help the Department direct its efforts and resources to provide services to all residents in Lake County. Publication Date/Time: 12/23/2025 12:00 AM Closing Date/Time: 1/14/2026 5:00 PM Submittal Information: Please see attached RFP document Related Documents: RFP_StrategicPlanningConsultant-PROS_12.23.2025

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Lake County Government

Invitation for Bids

505 Harrison Avenue

PO BOX 964

Leadville, CO 80461

RFP@lakecountyco.gov

INVITATION FOR PROPOSAL COVER SHEET

Title | Strategic Planning Consultant: Parks & Recreation Department

Issue Date | 12/23/2025

Questions Due | 1/9/2026

Questions Email | RFP@lakecountyco.gov

Bid Due Date | 1/14/2026

DOCUMENTS INCLUDED IN THE PROPOSAL PACKAGE

RFP Schedules

Schedule A | Bid Instructions

Schedule B | Scope of Work

Schedule C | Project Schedule

Schedule D | Bid Form

Schedule E | Insurance

Schedule F | Lake County Contract

RFP Attachments (Provided by Bidder)

Attachment 1 | Bid Attestation

Attachment 2 | Bid Form

Attachment 3 | W-9

Attachment 4 | Provider Information Sheet

Lake County Government

Schedule A – Bid Instructions

Purpose + Background

The Board of County Commissioners of Lake County, Colorado, by and through its Elected OPicials or

Employees (collectively referred to herein as, Lake County), is requesting proposals from qualified strategic

planning consultants to assist in the development and implementation of an internally focused transition

action plan for the Parks + Recreation Department. This will include facilitating group discussions to build

mission, vision, and values and identifying strategic priorities to improve operational ePectiveness within

the Department. The transition action plan is intended to help the Department direct its ePorts and

resources to provide services to all residents in Lake County.

Proposal Advertisement

Information concerning this request on the Lake County Government website at,

https://www.lakecountyco.gov/bids.aspx. Lake County is also a member of BidNet Direct.

Bid Submission

Email proposals to RFP@lakecountyco.gov. If the Vendor does not desire email submissions, sealed bids

will be received at the below address by the proposals due date and time.

Lake County Government

ATTN: Contract Management

505 Harrison Avenue

PO BOX 964,

Leadville, CO 80461

Proposal documents are required to be submitted in their original fillable format. Emailed proposals must

include the following statement on the email, “I hereby waive my right to a sealed proposal.” An email

confirmation will be sent when the proposal has been received.

Introductory Information

1. Each bid must include the full business address of the Bidder and be signed by an authorized

representative.

• Partnerships: Bids must include the full names of all partners and be signed in the partnership

name by one of the partners or an authorized representative. The signature must be followed by

the name and title of the person signing.

• Corporations: Bids must be signed with the legal name of the corporation, followed by the

state of incorporation. The signature must be by the president, secretary, or another person

authorized to bind the corporation, and include their name and title typed or printed below the

signature.

• Individuals with Titles: If a person signs using a title (e.g., "president," "secretary," or "agent")

without disclosing their principal, the bid may be deemed to be that of the individual.

When requested by the County Attorney’s OPice, satisfactory evidence of a signatory’s authority to

bind a corporation must be provided. A power of attorney must accompany the signature of anyone

not otherwise authorized to bind the bidder.

All corrections or erasures in the bid must be initialed by the person signing.

Lake County Government

Schedule A – Bid Instructions

Bidders agree to comply with all conditions, requirements, specifications, and instructions stated

or implied in this bid. All prices and required designations must be clearly and fully provided, and all

blank spaces in the bid forms must be appropriately filled in.

Bidders are required to use the Proposal Forms included in this package and submit bids based on

the instructions provided in the Bid Forms. The Bid Proposal must be completed in full, in detail,

and signed by the bidder.

2. Late or unsigned bids shall not be accepted or considered.

It is the responsibility of the bidder to ensure that their bid is received at RFP@lakecountyco.gov on

or before the deadline stated in Section 1, “Notice to Bidders.”

Hard copy bids received before the bid opening will be kept unopened in a secure location. Lake

County assumes no responsibility for the premature opening of a bid that is not properly addressed

or identified.

Bids may be withdrawn only upon written request and with the approval of the Lake County

Manager. Such requests must be received from the withdrawing bidder prior to the time fixed for

award.

Negligence on the part of the Bidder in preparing the bid does not confer any right to withdraw the

bid after it has been submitted and awarded.

Bidders are expected to examine all conditions, specifications, and instructions contained in this

solicitation. Failure to do so shall be at the bidder’s own risk.

3. In accordance with C.R.S. § 30-11-110, preference will be given to vendors located within the State

of Colorado.

Lake County reserves the right to reject any and all bids, to waive any informalities in the bidding

process, to award the bid to multiple vendors, and to accept the bid that, in the opinion of the Board

of County Commissioners, best serves the interests of Lake County.

4. By submitting a bid, the Bidder agrees that the signed bid, all documents included in this Request

for Bid, including, but not limited to, product specifications and scope of services, the formal

acceptance of the bid by Lake County, and the signature of the Chair of the Lake County Board of

County Commissioners shall together constitute the contract. The contract shall be ePective as of

the date it is signed by the Chair.

Cooperative Purchasing

Lake County encourages cooperative purchasing as a means to help other agencies reduce procurement

costs and to maximize the value of taxpayer dollars through volume purchasing.

At their discretion, Vendor(s) may agree to extend the pricing and/or terms of the resulting award to other

state or local government agencies, school districts, or political subdivisions that have a need for the same

products or services.

Such usage by other entities shall not have a negative impact on Lake County during the current term or

any future terms of the agreement.

Lake County Government

Schedule B – Scope of Work

Project Overview

Lake County Government is undergoing organizational change for its park and recreation functions. The

County is working through a process to integrate the functions of two existing areas – Parks, Recreation

and Open Space Department and the Get Outdoors Leadville! program into a new combined Parks &

Recreation Department.

The new department serves all 7,500 County residents and provides a range of recreation programs,

services, and facilities.

About Lake County

Recreation opportunities, spending time outside, incredible scenic views, a tight-knit community, and a

family-friendly atmosphere are part of daily life in Lake County, Colorado. Leadville is the County seat of

Lake County. There is high demand for both traditional recreation programming and outdoor recreational

opportunities, and the County is looking to appropriately align facilities, staP, and programming to best

serve the public. The Parks, Recreation & Open Space (PROS) Department was created in 2023 after the

adoption of a new Parks, Recreation and Open Space Master Plan in 2022. Before 2023, Lake County had a

three-person Recreation Department.

The Get Outdoors Leadville! (GOL!) initiative was created in 2015 to increase participation in outdoor

recreation activities by mainly underrepresented communities in Lake County. Since its inception, GOL!

has been housed under various organizations, including the non-profit Lake County Build a Generation,

then the Lake County Public Health Department, and now the PROS Department.

Lake County is undergoing a transition to a new single Parks & Recreation Department and wishes to build

a new vision and goals to encompass the new structure. The Open Space management function will be

removed from the department and moved into a new Water and Natural Resources Department, separate

from the Parks & Recreation Department.

Purpose

The purpose of this RFP is to engage an external consultant with expertise in facilitation and strategic

planning to:

• Collaboratively work with the Department’s leadership team and other Lake County leadership to

develop a transition action plan.

• Establish measurable goals and objectives tied to a new mission and/or vision.

• Identify strategic priorities to improve operational ePectiveness.

• Ensure that the plan is actionable, measurable, and flexible to adapt to future changes.

The specific objectives of the transition action plan are:

1. Identify the long-term vision, mission, and objectives for the delivery of services.

a. What is the Department’s long-term role, vision, and mission?

b. How does this relate to the overall role of Lake County Government?

c. How can we increase collaboration and ePiciencies amongst the department and with

other departments in Lake County, and eliminate the separate narratives within the

department

d. What steps need to be taken toward the new vision in the months and years following the

completion of the transition action plan (6-month, 1-year, 3-year, 5-year plan)?

Lake County Government

Schedule B – Scope of Work

2. Develop a framework that includes clear goals, objectives, and key performance indicators (KPIs).

This transition action plan should inform and align the Department’s annual budget with priorities and

goals as identified by the strategic planning process.

This process should be open to and encourage participation from all segments of the Department and

allow for both active and passive involvement.

The process should promote alignment with a community vision and build a sense of cohesion.

Scope of Services

The successful proposer will be responsible for the following tasks:

1. Data Analysis

• Review existing data and program information.

• Assess external trends, events, and factors that may contribute to participation, and/or impact

the department.

• Analyze data from feedback, operational ePiciency, and financial status to inform the planning

process.

2. Facilitate Vision, Mission, and Goals Refinement

• Lead collaborative workshops to define the Department’s vision, mission, and related goals.

• Ensure alignment with existing plans as well as the One Community Comprehensive Plan

project (currently in development).

3. Strategic Priorities Development

• Identify strategic priorities and goals that align with the new vision and mission.

• Develop measurable objectives for each priority, with clear benchmarks and timelines.

4. Implementation / Action Plan

• Develop detailed action plans for each strategic goal, including responsible parties, timelines,

and resources required.

• Provide recommendations for short-term, mid-term, and long-term milestones.

5. Performance Metrics and Monitoring

• Define key performance indicators (KPIs) to measure progress toward strategic goals.

• Recommend a monitoring and reporting framework to track success.

6. Implementation Support

• Provide guidance and support during the initial phases of plan execution.

• Assist in addressing any challenges or adjustments needed.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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