District-Wide ERP System

Project Information

Bid Title: District-Wide ERP System
Issuing Agency: Spring Independent School District
Location: Texas
Published Date: May 1, 2026
Closing Date: May 22, 2026
Government Level: State & Local
Status: Closed
Ref. #: 26-011
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Project Description: Bid Information

Type Request for Proposals

Status Issued

Number 26-011 (District-Wide ERP System)

Issue Date & Time 5/1/2026 12:00:01 PM (CT)

Close Date & Time 5/22/2026 12:00:00 PM (CT)

Question Cut Off Date 5/7/2026 12:00:00 PM (CT)

Notes The Spring Independent School District ("District") requests competitive sealed proposals for the purpose of identifying a vendor(s) to supply a District-Wide ERP System to support the needs of the District, in accordance with the terms, conditions and specifications established within this Request for Proposals (RFP).

Proposals are due on or before 12:00 pm (CST) on MAY 22, 2026. An award recommendation will be made at the Spring ISD Board of Trustees meeting scheduled on August 11, 2026. If the award recommendation is approved, the initial term of this contract ("Contract") will be for two (2) years from AUGUST 11, 2026, through AUGUST 10, 2028. Thereafter, the District reserves the right to either renew the contract annually for up to four (4) additional one-year terms ("Renewal Terms"). Thereafter, renewals will continue via an issued PO until terminated per the terms of the awarded vendor Agreement, or to extend the contract on a year-to-year basis to prevent a lapse in the contract term until the District re-bids the Contract.
Total estimated value of this contract is greater than $200,000 annually, depending on the District's needs over the contract period.
Spring ISD uses an online bidding system to post and receive bids electronically. To view the full specifications of this RFP and to submit a proposal, you must be registered as a vendor within our online system and must log in. For assistance with the online registration process, please contact Procurement Services at 281-891-6465.

Contact Information

Name CJ Watts - Contract Specialist

Address 16717 Ella Blvd
Houston, TX 77090 USA

Phone (281) 891-6465

Fax (281) 891-6466

Email contracts@springisd.org

Bid Documents

Document name Format

Bid Invitation (please login to view this document) Acrobat / PDF BINVAVL 9286742

Bid Attachments

File Name Description File Size

STANDARD TERMS v10.24.24 FINAL.pdf
STANDARD TERMS & CONDITIONS GOVERNING THE PURCHASE OF GOODS AND SERVICES: 10.24.2024 - These Standard Terms & Conditions are requirements that are binding upon award of a Spring ISD Contract to the selected vendor(s). These terms communicate the District’s expectations with regard to the vendor's performance in connection with the District’s purchases. Vendors are cautioned to inform themselves fully on the terms and conditions hereinafter set forth prior to engaging with the District. 548 KB 344758 6305466

26-011 RFP Distict Wide ERP System (Final).pdf (please login to view this document) RFP DOCUMENT: This Request for Proposals (RFP) document contains the Scope of Work, evaluation criteria, and vendor proposal instructions associated with this solicitation. Vendors are held responsible for reviewing this document in its entirety prior to submitting a proposal. 463 KB 344758 7375112

fw9 (1).pdf (please login to view this document) **REQUIRED** Form W-9 : This form is to be completed by all vendors submitting a bid response. The completed form must be uploaded to the District's online bidding system under the 'Response Attachments' tab. 129 KB 344758 4550587

System Requirements by Category.xlsx (please login to view this document) **REQUIRED** System Requirements by Category: This Excel Document is to be completed by all vendors submitting a bid response. The completed Excel Document must be uploaded to the District's online bidding system under the 'Response Attachments' tab. 1.00 MB 344758 7342037
Commodity Codes: NAICS 541512Computer Systems Design Services
NAICS 541519Other Computer Related Services

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Type	Request for Proposals
Status	Issued
Number	26-011 (District-Wide ERP System)
Issue Date & Time	5/1/2026 12:00:01 PM (CT)
Close Date & Time	5/22/2026 12:00:00 PM (CT)
Question Cut Off Date	5/7/2026 12:00:00 PM (CT)
Notes	The Spring Independent School District ("District") requests competitive sealed proposals for the purpose of identifying a vendor(s) to supply a District-Wide ERP System to support the needs of the District, in accordance with the terms, conditions and specifications established within this Request for Proposals (RFP). Proposals are due on or before 12:00 pm (CST) on MAY 22, 2026. An award recommendation will be made at the Spring ISD Board of Trustees meeting scheduled on August 11, 2026. If the award recommendation is approved, the initial term of this contract ("Contract") will be for two (2) years from AUGUST 11, 2026, through AUGUST 10, 2028. Thereafter, the District reserves the right to either renew the contract annually for up to four (4) additional one-year terms ("Renewal Terms"). Thereafter, renewals will continue via an issued PO until terminated per the terms of the awarded vendor Agreement, or to extend the contract on a year-to-year basis to prevent a lapse in the contract term until the District re-bids the Contract. Total estimated value of this contract is greater than $200,000 annually, depending on the District's needs over the contract period. Spring ISD uses an online bidding system to post and receive bids electronically. To view the full specifications of this RFP and to submit a proposal, you must be registered as a vendor within our online system and must log in. For assistance with the online registration process, please contact Procurement Services at 281-891-6465.

Name	CJ Watts - Contract Specialist
Address	16717 Ella Blvd Houston, TX 77090 USA
Phone	(281) 891-6465
Fax	(281) 891-6466
Email	contracts@springisd.org

District-Wide ERP System

Project Information

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