Project Information

Bid Title

Hydrofluorsilicic Acid

Issuing Agency

Town of Culpeper

Location

Virginia

Published Date

Jun 15, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

BID PROPOSAL	DESCRIPTION	DUE DATE
ITB: DES-26-38002 Standard Town Contract	Hydrofluorsilicic Acid	Tuesday, June 30, 2026 @ 2:00 p.m.

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TABLE OF CONTENTS

I) SUBMISSION OF BID......................................................................................................... 3

A) Scope and Specifications of Procurement................................................................... 3

B) Insurance Checklist ...................................................................................................... 4

C) Type of Contract ........................................................................................................... 6

D) Questions and Comments Regarding Terms of the Invitation to Bid and

Modification of Terms .................................................................................................. 6

E) Method for Submitting BID ......................................................................................... 6

F) Bidder Information Form and Certifications............................................................ 7

G) Compliance with Directions ......................................................................................... 8

II) EVALUATION OF BID....................................................................................................... 8

A) Net Prices and Delivery Terms; Tax Exemption and Responsibility....................... 8

B) Required Elements of BidPackage .............................................................................. 9

C) Bid Form and Evaluation of Alternates.................................................................... 11

D) Determining if Bidder is Responsible....................................................................... 11

E) Exceptions to Terms of the Invitation to Bid .......................................................... 12

F) BidAcceptance Period................................................................................................. 12

III) METHOD OF AWARD OF CONTRACT....................................................................... 13

A) Award to Lowest Responsive and Responsible Bidder ........................................... 13

B) Award in Whole or in Part......................................................................................... 13

C) Multiple Awards.......................................................................................................... 13

IV) FORM OF CONTRACT AND RELATED DOCUMENTS ........................................... 14

A) Use of Town Standard Form Contract ..................................................................... 14

B) Use of AIA and Similar Forms .................................................................................. 14

C) Differing Terms in Contractor-Supplied Forms ...................................................... 14

V) MISCELLANEOUS ........................................................................................................... 14

A) Authority of Agents..................................................................................................... 14

B) Cooperative Procurement .......................................................................................... 15

C) Examination of Documents ........................................................................................ 15

D) Definitions .................................................................................................................... 16

E) Nondiscrimination; Participation of Small, Women-Owned and Minority-Owned

Business ........................................................................................................................ 17

BID SUBMISSION FORM ........................................................................................................ 19

BIDDER INFORMATION FORM .......................................................................................... 20

ACKNOWLEDGMENT OF RECEIPT OF ADDENDA ....................................................... 22

2

I) SUBMISSION OF BID

A) Scope and Specifications of Procurement

The Town is soliciting procurement of Hydrofluorsilicic Acid. The specifications for this

INVITATION TO BID are as follows:

X Goods

_____ Services

______ Insurance _____ Construction

General description of the subject of Procurement: Hydrofluorsilicic Acid

Hydrofluorsilicic Acid, (H₂SiF₆)– HFS shall be furnished in 55 gallon drums and

conforms to AWWA standard B-703-94 or most recent specification. The material

should be at least 23-25% hydrofluorsilicic acid NSF 60 certification required. Delivery

to the Water Treatment Plant, 816 Woodview Rd., Culpeper, VA

Item

1

Description

Hydrofluorsilicic Acid

Quantity per Delivery

2,200 lbs

Estimated Total per year

24,200 lbs

All chemicals shall be shipped with a current Safety Data Sheet (SDS) and NSF 60

certification with bid.

The contract period shall be for a term of one (1) year effective July 1, 2026 with

provisions for renewal on an annual basis for up to three (3) one-year periods. If the

Town of Culpeper decides to renew the contract for an additional one-year period, any

additional compensation above that specified in the previous year’s contract shall be

negotiated and mutually agreed upon in writing by the contractor and the Town of

Culpeper, based on documented increases in expenses, at least three months prior to

renewal of the contract. Failure of the Contractor to give notice of price increases or

intent to terminate at least three months before the anniversary shall result in the contract

continuing on the same terms as the previous year during the following year. If

contractor fails or refuses to provide any chemical for which a contract is awarded in a

timely fashion at the contract price, the Town may cover by obtaining that chemical in

any commercially reasonable way and bill the Contractor for the difference between the

contract price and the cover price (such difference being hereafter “the cover

difference”). The Town may collect the cover difference by deduction from amounts due

to the Contractor under any contract between the Town and the Contractor, or by any

other collection method available to it. If the cover difference remains unpaid 30 days

after invoicing, the Town will be entitled to recover an additional 25% to reflect the costs

of collection as well as interest at 10% per annum on the cover difference until all

outstanding amounts are paid in full. Payments will be first applied to outstanding

interest, then to costs of collection, and only finally to the principal.

Delivery schedule: Requests for deliveries will be made by the Town to the Vendor as

materials are required with requests being made at varying time intervals. Deliver

requests will be made based on the “Quantity per delivery” as outlined above. Delivery

3

of all chemicals shall be made within 7 days from the date of receipt of delivery request

from the Town of Culpeper. Vendor is responsible for offloading of chemicals at the

delivery location.

Procurement by the Town is governed by the Town of Culpeper Purchasing and

Procurement Policy Manual, as amended, and the Virginia Public Procurement Act,

Sections 2.2-4300 et seq. of the Code of Virginia, as amended. All Bidders are referred

to the specific provisions of that Manual and law for guidance in dealing with Invitations

to Bid. If an inconsistency exists between the specifications of this Invitation to Bid, the

General Provisions, Contract, or other included document, or the Purchasing and

Procurement Policy Manual and Virginia Public Procurement Act, the inconsistency shall

be resolved by giving precedence to the following documents in the following order:

1) Virginia Public Procurement Act, as amended,

2) Town of Culpeper Purchasing and Procurement Policy Manual, as amended,

3) The Specifications of this Invitation to Bid (this section I),

4) The Contract,

5) The General Provisions of this Invitation to Bid (Sections II – V).

B) Insurance Checklist

The minimum limits of the Contractor's Liability coverage shall be as provided in this

section. Insurance may be obtained from a single insurance company and policy or from

multiple companies and policies. With all types of required insurance except Worker’s

Compensation, the Contractor must add the Town as an additional insured. Proof of

insurance and certificates showing the Town as an additional insured are not required at

the Invitation to Bid stage but are a condition precedent to the award of a Contract.

1) Worker's Compensation

_____REQUIRED

X NOT REQUIRED

a) State........................................................................................Statutory

b) Applicable Federal .................................................................Statutory

c) Employer's Liability...............................................................$100,000.

d) Benefits Required by Union Labor Contractors ....................As Applicable

4

2) Comprehensive General Liability (including Contractor's Protective: Products and

Completed Operations; Broad Form Property Damage):

_____REQUIRED

X NOT REQUIRED

a) Bodily Injury:

$1,000,000................................................Each Occurrence

$2,000,000................................................Aggregate, Products & Complete Operations

b) Property Damage:

$ 1,000,000...............................................Each Occurrence

$ 2,000,000...............................................Aggregate

c) Products and Completed Operations Insurance shall be maintained for a minimum

period of one (1) year after final payment, and the Contractor shall continue to

provide evidence of such coverage to the Owner on an annual basis.

d) Contractual Liability (Hold Harmless Coverage):

i) Bodily Injury:

$1,000,000..........................................Each Occurrence

$2,000,000..........................................Aggregate, Products & Complete Operations

ii) Property Damage:

$ 1,000,000.........................................Each Occurrence

$ 2,000,000.........................................Aggregate

e) Personal Injury, with Employment Exclusion deleted:

$ 2,000,000.........................................Aggregate

3) Comprehensive Automobile Liability (Owned, Non-Owned, Hired)

______REQUIRED

X NOT REQUIRED

a) Bodily Injury:

5

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