Project Information

Bid Title

Concrete Apron Removal & Replacement Hopkinsville Fire Department Station 2

Issuing Agency

City of Hopkinsville

Location

Kentucky

Published Date

Mar 16, 2026

Closing Date

Apr 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening date	Closing date
Concrete Apron Removal & Replacement Hopkinsville Fire Department Station 2 Sealed bids must be received no later than 11:00 a.m. (CST) on April 01, 2026

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INVITATION TO BID

2026 Concrete Apron Removal and Replacement

Hopkinsville Fire Department Station 2

Bid Number 2026-10220-002

City of Hopkinsville

Hopkinsville Fire Department

715 South Virginia Street, Hopkinsville, Kentucky 42240

P.O. Box 707 Hopkinsville, KY 42241-0707

(270) 890-1400

www.hopkinsvilleky.us

BID NUMBER 2026-10220-002

INVITATION TO BID

CITY OF HOPKINSVILLE

Bill Pyle

Deputy Fire Chief

112 Phillip Meacham Way

P. O. Box 707

Hopkinsville, KY 42241-0707

2026 Concrete Apron Removal and Replacement

Hopkinsville Fire Department Station 2

BID NUMBER 2026-10220-002

BID DOCUMENTS ENCLOSED

A. INVITATION TO BID

B. BIDDER INFORMATION AND REQUIREMENTS

C. SPECIFICATIONS

D. BID FORM

Page 3

Page 4-7

Page 8

Page 9-10

IMPORTANT: PLEASE ADVISE THE PROCUREMENT OFFICE IMMEDIATELY IN

THE EVENT ANY OF THE ABOVE DOCUMENTS ARE NOT ENCLOSED.

BID DOCUMENT A

2

BID NUMBER 2026-10220-002

INVITATION TO BID

CITY OF HOPKINSVILLE

The City of Hopkinsville will be accepting Sealed Bids for furnishing and delivering the

following:

2026 Concrete Apron Removal and Replacement

Hopkinsville Fire Department Station 2

Project Location: 1108 Skyline Dr. Hopkinsville, KY

BID NUMBER 2026-10220-002

Sealed Bids will be accepted by conventional mail or in person only. Sealed Bids

should be mailed/delivered to the Hopkinsville Municipal Center, ATTN: Procurement

Office, P.O. Box 707, Hopkinsville, Kentucky 42241-0707. Mailed and delivered bids must

be received no later than 11:00 a.m. (CST) on April 01, 2026. Bids will be opened at 11:30

a.m. (CST) on April 01, 2026 in Conference Room 214. Bidders will be notified of Bid

Results by mail and/or email after review. Each Sealed Bid should be enclosed in a

second envelope and both envelopes clearly marked:

“2026 Concrete Apron Removal and Replacement

Hopkinsville Fire Department Station 2

BID NUMBER 2026-10220-002”

THE CITY OF HOPKINSVILLE RESERVES THE RIGHT TO ACCEPT OR REJECT

ANY AND ALL BIDS.

James R. Knight JR., MAYOR

CITY OF HOPKINSVILLE

The following pages contain the Bidder Information and Requirements, Specifications,

Sample Work Order, and Bid Form.

3

BID NUMBER 2026-10220-002

BID DOCUMENT B

GENERAL CONDITIONS

1. INSTRUCTIONS, SPECIFICATIONS AND FORMS

Instructions, Specifications and Forms may be obtained by mail from the

Procurement Office, City of Hopkinsville, P.O. Box 707, Hopkinsville, Kentucky 42241-707,

by telephone (270-890-0247), or on the City’s website www.hopkinsvilleky.us.

(a) All bids are to be submitted on and in accordance with the attached Bid Form.

The form must be signed and dated in the appropriate space.

(b) Each bid must be submitted in a sealed envelope and clearly and prominently

marked on the outside of the envelope with the following:

“2026 Concrete Apron Removal and Replacement

Hopkinsville Fire Department Station 2

BID NUMBER 2026-10220-002”

(c) If forwarded by mail, the sealed envelope containing the proposal must be

enclosed in another envelope marked “2026 CONCRETE APRON REMOVAL AND

REPLACEMENT HOPKINSVILLE FIRE DEPARTMENT STATION 2, BID NUMBER 2026-

10220-002” and mailed to the City of Hopkinsville, ATTN: Procurement Office, P. O. Box

707, Hopkinsville, KY 42241-0707, allowing sufficient time for such mailing to reach this

address prior to the scheduled closing time for receipt of bids.

(d) Additional information or clarification of any of the instructions or information

contained herein may be obtained from the Procurement Office.

(e) Any bidder or bidders finding discrepancy in or omission from the

specifications, in doubt as to their meaning or believing that the specifications are

discriminatory, shall notify the City Procurement Office in writing no later than five (5)

working days before the scheduled Bid Opening. Clarifications or changes in these

specifications will be issued, in writing, only by the Procurement Office. Inquiries should be

directed to the Procurement Office. Exceptions as taken by the bidder in no way obligates

the City to change the Specifications.

(f) The successful Bidder will be required to purchase a City of Hopkinsville

vendor’s license prior to the official award of the contract and shall continue to purchase a

vendor’s license for the duration of the contract period. Bidder shall maintain, $1,000,000

liability insurance as specified in the contract, insurance to protect himself or herself or

company and the City of Hopkinsville from any claims that may arise while performing work

under this contract. Each successful bidder will provide proof of workers compensation

insurance.

4

BID DOCUMENT B

BID NUMBER 2026-10220-002

(g) Any Bidder may withdraw his or her Bid either in person or in writing at any

time prior to the scheduled time for closing the receipt of Bids. Withdrawals after the

scheduled time for receipt of Bids will not be permitted.

(h) The City will assume no responsibility for oral instructions of suggestions. Any

official correspondence in regard to the Specifications should be directed to and will be

issued by the City Procurement Office.

2. AWARD OF CONTRACTS

(a) All Bids will be judged on the basis of best buy to the City and compliance

with the General Instructions and conformance with the Specifications.

(b) Contracts may be awarded to a primary contractor and alternate contractor.

(c) Any other consideration or basis for judgement will be stated in the

Specifications.

(d) When deemed necessary, a formal Contract Agreement will be prepared by

the City for signature by both successful Bidder and the City.

3. RESERVATIONS

(a) The City Procurement Office reserves the right to reject any and all bids or

parts of bids when, in his judgement, the City’s interest will be served thereby.

(b) The City Procurement Office reserves the right to increase or decrease the

quantities to be purchased at the prices bid.

(c) When deemed necessary, the Procurement Office may require an open-

ended quantity amount for a specified contract period. Such a requirement will be stated in

the specifications.

(d) The City Procurement Office reserves the right to award contracts or place

orders to a single source or divide awards and orders or enact such combination as shall,

in his judgement, be in the best interest of the City.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238990All Other Specialty Trade Contractors

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