Project Information

Bid Title

Law Enforcement Surveillance Trailers

Issuing Agency

County of Greene

Location

Ohio

Published Date

Jun 5, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-6-25

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-6-25
Bid Title:	Law Enforcement Surveillance Trailers
Category:	Sheriff
Status:	Open

Description: Sealed proposals will be received by the Greene County Board of Commissioners until Thursday, June 25, 2026 at 11 a.m., (Eastern Standard Time) at which time the proposals will be publicly opened at their office at 35 Greene Street, Xenia, Ohio 45385, to provide two Law Enforcement Surveillance Trailers for the Greene County Sheriff. Proposals shall be submitted in a sealed envelope with the name of the RFP (two Law Enforcement Surveillance Trailers for the Greene County Sheriff) prominently displayed, the proposer’s name, and proposal opening date. Proposals shall be addressed to the Greene County Board of Commissioners, 35 Greene Street, Xenia, Ohio 45385. The Agreement shall commence upon the signing of the Contract and shall continue in effect through the satisfactory completion of the services to be provided in the RFP documents. Publication Date/Time: 6/5/2026 12:00 AM Closing Date/Time: 6/25/2026 12:00 PM Submittal Information: Submit to 35 Greene St. Xenia, OH 45385 Bid Opening Information: June 25, 2026 11:00 am Contact Person: Detective Chris Sticka 2295 Greene Way Blvd Xenia, Ohio 45385 937-562-4812 [email protected] Miscellaneous: Bidders-Questions due June 11, 2026 Answers provided by June 15, 2026 Related Documents: Law Enforcement Surveillance Trailers Bid Package PDF

Attachment Preview

Greene County Board of Commissioners

35 Greene Street, Xenia, Ohio 45385

937-562-5006/937-562-5331

www.greenecountyohio.gov

Tom Koogler, President

Sarah J. Mays, Vice-President

Richard D. Gould, Commissioner

Brandon Huddleson, County Administrator

______________________________________________________________________

INVITATION TO BID

PUBLIC NOTICE

DATE OF ISSUANCE:

INVITATION TO BID (ITB) NAME:

DEPARTMENT ISSUING BID:

June 5, 2026

Law Enforcement Surveillance Trailers

Greene County Sheriff’s Office

Deadline for Receiving Final ITB –

Questions:

Deadline for Receiving Final ITB –

Answers:

BID OPENING DATE

Estimate:

ITB #2026-6-25

June 11, 2026

June 15, 2026

June 25, 2026

$150,000

Sealed bids will be received by the Greene County Board of Commissioners until Thursday, June 25, 2026,

@ 11:00 a.m., at which time the bids will be publicly opened at the Commissioners’ Meeting Room, 35

Greene Street, Xenia, Ohio 45385, and read aloud for the: Law Enforcement Surveillance Trailers. Bid

forms, specifications, etc. may be obtained upon request from the County Services Department or retrieved

electronically from: www.greenecountyohio.gov/bids.aspx, or by going to

http://www.greenecountyohio.gov and clicking on “Bids”.

Sealed envelopes containing bids must be submitted with the ITB NAME prominently written and

displayed on the outside of the envelope/packages. Bids must be submitted on the bid form furnished with

accompanying required bonds. Any bids deemed non-compliant shall be rejected. The Greene County

Board of Commissioners is tax-exempt.

1

BID AND PERFORMANCE BONDS

Each bid shall be accompanied by a surety. Said surety must be in the form of a bond or certified

check, cashier’s check, or money order drawn a solvent bank or savings and loan association, that

is made payable to the Greene County Board of Commissioners and in the amount of 5% of the

bid, plus all additive alternates. (R.C. 307.88). This surety must accompany each bid as a

guarantee that if the Bidder’s bid is accepted, a contract will be entered.

The appropriate surety as outlined above must be submitted with the bid and received no later

than 11:00 a.m. on the date of the bid opening. Bids that do not have the actual bond, letter of

credit, cashier’s check, or certified check present at the time of opening will be considered non-

compliant and will not be read.

Failure to submit the bid bond, letter of credit, cashier’s check, or certified check with the bid

will result in disqualification of the bid. The successful Bidder shall be required to furnish a

corporate surety bond or certified check on a solvent bank, made payable to the Board of County

Commissioners, Greene County, Ohio, for a total up to 100% of the contract price as a guarantee

for the faithful performance thereof.

The bond submitted must be issued by a company licensed to conduct business in the State of

Ohio.

Department Name:

Street Address:

City:

State:

Zip Code:

DEPARTMENT INFORMATION

Greene County Sheriff’s Office

2295 Greene Way Blvd

Xenia

Ohio

45385

All bids must include the length of time that the prices and services offered are available and

effective.

In its efforts to promote small business participation in Greene County projects, it is the policy of

the Greene County Board of Commissioners that no contracting decision or contract award shall

be based upon race, color, creed, sex, national origin, age, or other unlawful basis. Greene County

is an equal opportunity, governmental entity and will provide equal business opportunities in

accordance with its policies.

Greene County shall consider small businesses, minority businesses, women's business enterprises,

veteran-owned businesses, and labor surplus area firms in accordance with 2 C.F.R. §200.321.

2

INSTRUCTIONS TO BIDDERS

1. The Board of County Commissioners

and the Greene County Sheriff’s Office

reserve the right to reject any or all bids

and, unless otherwise specified by the

Board of County Commissioners, to

accept any item in the bid. In case of

error in extending the total amount of

the bid, the unit price will govern.

participation of small businesses on

County projects.

4. The County will make the final

payment when the materials, supplies,

equipment, have been fully delivered to

the full satisfaction of the Board of

County Commissioners and grant funds

are available.

2. Bidder’s Pledge and Agreement: Each

Bidder acknowledges that this is a

public project involving public funds

and that Greene County expects and

requires that each successful Bidder

adhere to the highest ethical and

performance standards. Each Bidder,

by submitting a bid, pledges and

agrees that (a) it will act at all times

with absolute integrity and

truthfulness in its dealings with

Greene County; (b) it will use its best

efforts to cooperate with Greene

County and all Contractors; (c) it will

assign only competent supervisors and

workers to the Project, each of whom

is fully qualified to perform the tasks

that are assigned to him/her; (d) it

will comply with all applicable Fair

Labor Standards and Prevailing Wage

requirements; and (e) it has read,

understands, and will comply with the

terms of these General Conditions,

the Bid Documents, and Contract

Documents.

5. In case of default by the Bidder or

Vendor, the Board of County

Commissioners and the Greene County

Sheriff’s Office may procure the articles

or services from other sources and hold

the Bidder or Vendor responsible for

any excess costs occasioned thereby.

6. Prices must be stated in units or

quantities specified.

7. Whenever a reference is made in the

specifications or in describing the

materials, supplies, or services required,

of a particular trade name or

manufacturer’s catalog or model

number, the Bidder, if awarded the

contract, will be required to furnish the

particular item referred to in strict

accordance with the specifications and

descriptions UNLESS a departure or

substitution is clearly noted and

described in the bid by the Bidder and

accepted by the County.

3. Greene County, Ohio (the “County”) is

an equal business opportunity

governmental entity and recognizes

that small businesses promote

employment and economic growth.

The County encourages the

8. The Bidder, if awarded a contract or

order, shall and does agree to

indemnify, protect, defend, and hold

harmless the Board of County

Commissioners, Greene County, Ohio

and the Greene County Sheriff’s Office

and their members, officers, employees

3

and agents (the “Indemnified Parties”)

from any and all claims, damages,

losses, liabilities, liens, causes of action,

suits, judgments and expenses,

including reasonable attorney’s fees and

all other costs of defense (the

“Damages”), of any nature, kind or

description, which arise out of or are

caused by any conduct, acts or

omissions, theft or fraud of the Bidder,

its officers, employees and

subcontractors, agents, assigns and

those designated by Bidder to perform

the Services under the Contract.

In addition, the Bidder shall and does

agree to indemnify, protect, defend

and hold harmless the County and its

agents and employees from and

against all Damages, of any nature,

kind or description, which results

from any claimed or threatened,

infringement of any copyright, patent

or other intangible property rights by

the Bidder, anyone directly or

indirectly employed by the Bidder,

Bidder’s subcontractors or anyone for

whose acts the Bidder may be liable.

9. Whenever required and so stated in the

bid form, the Bidders shall furnish a

bond, letter of credit, a cashier’s check

or a certified check, drawn on a solvent

bank and made payable to the Board of

County Commissioners, Greene

County, Ohio, in the amount as

required by R.C. 307.88 as a guarantee

that, if the bid is accepted, a contract

will be entered into. The successful

Bidder shall be required to furnish a

bond or a certified check drawn on a

solvent bank and made payable to the

Board of County Commissioners,

Greene County, Ohio for up to one

hundred percent (100%) of the total

amount of the contract as a guarantee of

faithful performance thereof.

It is agreed that the bids submitted shall

be irrevocable.

If accepted, the Bidder must, within

Sixty (60) days (unless extended by the

County, in writing) after receiving

notice of acceptance of said bid, be

willing to: a) enter into a written

contract for the materials, supplies,

products or services set forth in this

ITB and b) faithfully perform said

contract according to its terms,

conditions and the specifications set

forth therein. Bidder will promptly

pay all damages and expenses incurred

by the Board of County

Commissioners and the Greene

County Sheriff’s Office by its failure,

or refusal to enter into said contract.

The Board of County Commissioners

will treat all Bidders alike in every

respect, and the Board of County

Commissioners will take final action

on this and all other bids no later than

Sixty (60) days (unless extended by the

County, in writing) after this and all

other bids are opened. No bid shall be

considered as accepted, nor any

obligation assumed hereunder by the

Board of County Commissioners,

until such time as said Board of

County Commissioners deposits in

the U.S. Mail or e-mail a written

notice, addressed to the successful

Bidder or Bidders at the address given,

an acceptance of the bid or award of a

contract.

10. Samples, when requested, are returned

at the Bidder’s expense.

11. In order for bids to receive

consideration, they MUST BE

RECEIVED prior to the

specified time of opening and

reading as designated in this

ITB.

4

12. When submitting their bids, Bidders

are required to use the bid form

furnished by the County when

submitting their bids. The forms

cannot be altered. If submitting a

paper bid, envelopes must be sealed

when submitted and the ITB NAME

prominently written and displayed on

the outside of the envelope/packages.

Electronic responses must be

completed on-line.

13. Bids having erasures or

corrections thereon will be

rejected unless explained or

noted over the signature of the

Bidder.

14. Bidders may submit bids on any

one or group of items, provided

however, the unit price(s) must be

shown as requested.

15. A particular trade name,

manufacturer’s catalog or model

number may be referred to in the

ITB for descriptive purposes only

and only to assist in interpreting the

type of materials, supplies, to be

used in performing the work.

However if a particular trade name,

manufacturer’s catalog, or model

number is a required element, the

Bidder’s attention is directed to Item

7 above and the Bidder must strictly

adhere to that condition.

16. Bidder agrees to comply with any

laws, rules, or regulations

concerning public buying

procedure. Greene County follows

the Ohio Revised Code and

relevant

grant

funding

requirements.

17. Concealed weapons, whether with or

without a permit, are not allowed in

any Greene County Building. ORC

states that "Unless otherwise

authorized by law, pursuant to the

Ohio Revised Code, no person shall

knowingly possess, have under the

person's control, convey, or attempt

to convey a deadly weapon or

dangerous ordnance onto these

premises."

18. All rebates, savings or other

incentives which become available to

the selected Bidder (vendor) during

the term of the Contract shall be

forwarded to the County or treated as

a reduction in an amount payable by

the County (at the County’s option).

In this same regard, if a rebate,

savings or other incentive becomes

available after the termination of the

Contract, vendor shall forwarded

such rebate, savings or other incentive

to the County. All notifications under

this Paragraph shall be sent to

Brandon.huddleson@greenecountyo

hio.gov.

19. Per the Homeland Security Grant

Program, FY2024 Grant Guidance, a

minimum of two valid bids will be

required to proceed with

procurement. A valid bid is one that

meets all specifications identified in

the Invitation to Bid. If any bid is

deemed ineligible by the County or

Ohio EMA, the County will be

required to send out additional

Requests for Quote until they attain

the required minimum of two valid

bids.

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Commodity Codes

• NAICS 541690Other Scientific and Technical Consulting Services

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