Project Information

Bid Title

RFP 26-09 SPED AI Tool

Issuing Agency

Minneapolis Public Schools

Location

Minnesota

Published Date

Jan 26, 2026

Closing Date

Feb 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-09

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFP 26-09 SPED AI Tool

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MPS RFP 26-09 SPED AI Tool

Request for Proposal (RFP) for

SPED AI TOOL

RFP 26-09

Minneapolis Public Schools - Special School District No. 1

1250 West Broadway Ave.

Minneapolis, Minnesota 55411-2533

Issued: 1/22/2026

NOTICE: Pursuant to section 13.591 subdivision 3(b) of the Minnesota Statutes, after a

government entity has completed negotiating a contract with the selected vendor, all

data in RFP responses are public except for trade secret information as defined in

section 13.37 subdivision 1(b). A statement that submitted data are copyrighted or

otherwise protected does not prevent public access to the data.

1

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

MPS RFP 26-09 SPED AI Tool

TABLE OF CONTENTS

I.

Overview

a. Project Objective

b. Schedule of Proposal

c. Intention to Submit Proposals

d. Submission of Written Questions

e. Pre-Bid Conference

f. Changes to the RFP

g. Preparation of Proposal

h. Submission of Proposals

i. Withdrawal of Proposals

j. Finalist’s Presentations and Proof of Concept

k. Evaluation and Selection Process

l. Effective Period of Proposals

m. Bid Reservations

n. Notifications of Unsuccessful Vendors

o. Contract Negotiations

p. Award of Contract

q. Contract Term

r. Disposition of and Public Access to Proposals

s. Cost Incurred in Responding

t. Assignment

u. Causes for Termination

II.

Scope of Services

a. Project Background

b. SPED AI Tool Program Goals

c. Description of Expected Services

III.

General Business Information

a. General Business Requirements

b. Qualifications and Experience

c. Supplier and Employee Equity & Diversity, Sustainability and Community Engagement

d. Business Ethics

e. Service Level Expectations

f. Fees & Costs

g. Reporting

h. Billing and Payment

IV. Project Scope

a. Wrap up to Project Scope Information

V.

Appendix Requirements

A. References

B. Pricing Information

C. MPS Reports

2

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

MPS RFP 26-09 SPED AI Tool

D. Business Specific Reports

E. Service Level Expectations

VI. MPS Appendix Documents

1. Intention to Submit Proposal

2. Organization Information Cover sheet

3. MPS Sample Contract

4. Cost Table

3

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

MPS RFP 26-09 SPED AI Tool

SECTION I: OVERVIEW

A. Project Objective

Minneapolis Public Schools (MPS) is seeking proposals from organizations and individuals wishing

to provide a SPED AI solution.

Minneapolis Public Schools or Special School District Number 1 (SSD #1) is a school district that is

coterminous with the City of Minneapolis, Minnesota. With authority granted by the state

legislature, the school board makes policy, selects the superintendent, and oversees the district's

budget, curriculum, personnel, and facilities. Students speak ninety different languages at home

and most school communications are printed in English, Hmong, Spanish, and Somali. The District

covers over 70 school programs at 65 sites, with approximately 32,690 students and 3,285

teaching staff.

The District intends to select one organization to provide the necessary SPED AI Tool. To facilitate

the submission and evaluation of proposals, this proposal provides additional background

information regarding MPS that will be relevant to the proposal of the SPED AI Tool.

RFP Primary Objective 1: Quality & Compliance

Improve the quality, clarity, and legal alignment of special education due process documentation

in compliance with:

● IDEA

● Minnesota Rules Chapter 3525

● Minnesota Government Data Practices Act

● District policies and procedures

RFP Primary Objective 2: Efficiency & Workload Reduction

Reduce staff workload associated with drafting, revising, and aligning due process documents

while preserving professional expertise and individualized decision-making.

RFP Primary Objective 3: Equity & Consistency

Increase consistency of language, structure, and legal sufficiency across schools and programs,

reducing variability that may contribute to inequitable outcomes.

RFP Primary Objective 4: Responsible AI Implementation

Select a vendor whose AI product strategy demonstrates:

● Human-in-the-loop safeguards

● Transparency and auditability

● Ongoing model improvement

● Bias mitigation and equity awareness

● Protects student privacy and data

4

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

MPS RFP 26-09 SPED AI Tool

RFP Primary Objective 5: Gain a thorough understanding of the SPED AI Tool total proposed

costs. Including but not limited to: initials costs, recurring costs, miscellaneous costs.

RFP Primary Objective 6: To select a vendor partner with a product strategy and product

enhancement delivery/implementation history that will meet the District’s needs (both for

current use and future additional functionality) throughout the life of the product.

B. Schedule of Proposal

1. Issue RFP:

2. Written Questions Due:

3. Intention to Submit:

4. Responses to Questions:

5. Proposals Due:

6. Award bid – Selection:

7. District Approval

8. Implementation:

1/27/2026

2/17/2026

2/17/2026

3/3/2026

3/12/2026 2pm

3/26/2026

4/14/2026

8/1/2026

C. Mandatory Intention to Submit Proposals

APPENDIX 1 (a) & Conflict of interest form APPENDIX 1 (b) are mandatory to submit. Failure to

submit both will result in automatic disqualification from the RFP Process.

In order for your organization to receive updates to this Request for Proposal, including

responses to submitted questions from all participating firms, please complete Appendix 1 (a)

Intention to Submit a Proposal by 2/17/2026 and Appendix 1 (b) Conflict of Interest. This

document can be emailed to RFX@mpls.k12.mn.us. This will allow the District to provide timely

information to interested parties. These document are mandatory documents, if these are not

submitted in person or by email by 2/17/2026; the organization will not be able to participate in

RFP 26-09 SPED AI Tool.

D. Submission of Written Questions

All questions about the RFP shall be submitted by e-mail by 4:00 p.m. Central Standard Time on

or before 2/17/2026 to: RFX@mpls.k12.mn.us. The District will provide written responses to

questions from prospective Proposers no later than 3/3/2026 EOD. After this date, no questions

or inquiries will be allowed.

E. Changes to the RFP

Vendors who are registered with MPS for this RFP will be notified by email of any changes in the

specifications contained in this RFP. If any changes are issued to this RFP, a good faith attempt

will be made to deliver the additional information to those persons or firms who, according to

the records of MPS, have previously received a copy of and are registered (on the Intent to

Submit form) with the District for this RFP.

F. Preparation of Proposal

1. Careful attention must be paid to all requested items contained in this Request for Proposal.

Please read the entire package before bidding. Each proposal shall be prepared simply and

economically avoiding the use of elaborate promotional materials beyond what is sufficient

to provide a complete, accurate, and reliable presentation.

2. For ease of review, the proposals must follow the outline in Section III and IV of this request

for proposal. Each response should be clearly numbered and the full question listed.

5

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

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