Project Information

Bid Title

Engineering Services for Town of Branchville

Issuing Agency

Lower Savannah Council of Governments

Location

South Carolina

Published Date

Dec 1, 2025

Closing Date

Jan 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Engineering Services for Town of Branchville - Proposals due January 8th, 2026, by 2:00 pm

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TOWN OF BRANCHVILLE

REQUEST FOR PROPOSALS

ENGINEERING SERVICES

Town of Branchville

Request for Proposals

Issue Date: December 1st, 2025

Solicitation Name: Engineering Services

Return Proposals No Later Than 2:00 P.M., January 8th, 2026.

SEND PROPOSALS TO:

Town of Branchville

Emily Maynard

Clerk of Court

7644 Freedom Road

Branchville, SC 29432

(803) 274-8820

One (1) original and three (3) hard copies of your Proposals are required. Proposals submitted via

facsimile machine or email are unacceptable.

MUST BE SIGNED TO BE VALID

By signing this Statement, I certify that we (our firm) will comply with all requirements of Section

44-107-10 ET Seq., relating to the S.C. Drug Free Workplace Act.

AUTHORIZED SIGNATURE

DATE

PRINTED NAME

COMPANY

MAILING ADDRESS

CITY

PHONE

STATE

ZIP CODE

Return this signed form with proposal package.

Must include an original copy signed by a person duly authorized to legally bind the person, partnership,

company or corporation submitting the Proposals.

PART I

GENERAL INFORMATION

Proposals will be considered as specified herein or attached hereto under the terms and conditions of the

Proposal.

Proposals must be made in the official name of the firm or individual under which business is conducted

(showing official business address). The original copy must be signed by a person duly authorized to legally

bind the person, partnership, company or corporation submitting the Proposals. Proposals are to include

all applicable requested information and are encouraged to include any additional information they wish to

be considered.

One (1) original and three (3) copies of your Proposals are required.

By submission of your signed proposals, you are certifying that if awarded a contract in excess of $50,000

under this solicitation, you will comply with Title 44, Code of Laws of South Carolina, 1976, relating to

health, Chapter 107, The Drug-Free Workplace Act.

Proposals submitted via facsimile machine or email are unacceptable.

SUBMISSION OF QUESTIONS

All questions or requests for information must be submitted as indicated below. Send all questions or

requests for additional information to Sydney Kinard, Community Development Manager, Lower Savannah

Council of Governments (P.O. Box 850, Aiken, South Carolina 29802; skinard@lscog.org). Mark either

on the envelope or make the email subject line “RFP Questions”. Questions must be submitted in writing

and received by 5:00 P.M. on Tuesday, December 16, 2025. After this date, no further questions will be

addressed. After all questions have been received, a written addendum containing appropriate responses

will be e-mailed to all known RFP holders by no later than 5:00 P.M. on Wednesday, December 17, 2025.

PART II

SCOPE OF PROPOSALS

It is the intent of the Town of Branchville to solicit Proposals from qualified engineering firms to provide

design, permitting, bidding, and construction oversight services for the conversion of 2 tennis courts into

pickleball courts and the construction of a pavilion.

All Proposals must be complete and carefully worded and must convey all the information requested in

PART V of this RFP in order to be considered responsive. If the statement fails to conform to the essential

requirements of the RFP, the Town of Branchville will be the judge as to whether that variance is significant

enough to consider the RFP non-responsive and therefore not considered for award.

Unless stated otherwise herein, the basic and governing language of the contract resulting from this

solicitation shall be comprised of the RFP documents, including any attachments and amendments and the

successful firm’s signed Statement. In the event of a conflict between the two documents, this RFP shall

govern.

PART III

SCOPE OF WORK

It is the intent of the Town of Branchville to solicit Proposals from qualified engineering firms to provide

all design, permitting, bidding, and construction oversight services for the conversion of 2 tennis courts into

pickleball courts and the construction of a pavilion.

The project will include, but will not be limited to, all necessary site preparation, the conversion of 2 tennis

courts into 4 pickleball courts, installation of 4 sets of permanent nets, anchor and post, replacement of old

fencing with new fencing, benches, pour a concrete slab, the construction of a community pavilion

fashioned with picnic tables, improved lighting, landscaping, a walkway, and added parking spaces.

This project is being funded by a Community Development Block Grant (CDBG) and all pertinent federal

regulations will apply to this contract.

The successful engineer will be responsible for, but not limited to, the following:

1. PREPARATION OF PLANS AND SPECIFICATIONS

a) Prepare detail sheets for typical and special structures and prepare drawings and construction cost

estimates.

b) Prepare technical specifications and drawings, bidding and contract documents of the proposed

work to be in compliance with all local, state and federal requirements to include: Notice and

Instructions to Bidders, Bid Forms, Contract Agreement, General and Supplemental Conditions,

Technical Specifications, and Drawings.

c) If required, provide surveying and mapping services necessary for any acquisition of rights-of-way

and/or easements, adhering to the Uniform Relocation and Real Property Acquisition Act of 1970

as amended, and HUD’s implementing regulations at 49 CFR Part 24.

d) Obtain all regulatory agency permit and approvals, as required.

e) Meet with local officials and the designated grant administrator to review plans, project schedule,

and cost estimates. One (1) start-up meeting and one (1) meeting prior to the bidding is anticipated.

Monthly conference calls through the design phase are anticipated.

2. BIDDING AND CONTRACT ADMINISTRATION

The engineer shall provide contract administration services to include, but not be limited to, the following:

a) Prepare all required advertisements and make available required sets and plans and specifications

for bidding purposes.

b) Prepare required addenda, if necessary.

Commodity Codes

• NAICS 541330Engineering Services

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